Minutes Library Bd 8 24 06 (2)
Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of August 28, 2006
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The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Auditorium at 8:00 a.m., August 28, 2006.
Present:
President Alan Avery; Vice President Sue Lindsay; Trustee
Beverly Kolz; Trustee Michael Shubatt; Trustee Kristen Smith;
Trustee Diann Guns; Library Director Susan Henricks; and
Recorder Denette Kellogg.
Trustee Becky Hauder
Kurt Saterbak, Saterbak and Associates, Janesville, Wisconsin
Excused:
Guest:
1. Board President Avery called the meeting to order at 8:04 a.m. and welcomed
Kurt Saterback from Saterbak and Associates.
''Moved to adopt the meeting agenda of August 24, 2006 with the
addition of agenda item, Library Directors Annual Step Increase. "
Motion:
Second:
Vote:
Kolz
Smith
Aye -6; Nay - 0
2. Presentation of Planning Study Saterbak and Associates
A. Review and Recommendation of Planning Study - Saterbak provided
the draft of the special report of the Developmental planning Study to
be presented to the Dubuque City Council at its annual goal setting
sessions.
Saterbak reviewed the four-page draft report along with the cover
letter. Saterbak reported that he has concluded 3f4 of the interviews
necessary to learn what the community has to say about the Library
renovation project. Although not all interviews are completed, several
reoccurring themes were outlined in the report.
Saterbak reported that the perception from the interviews are
indicating that the project must have support and ownership from the
City to go hand in hand with a private partnership to succeed.
The Board reviewed the seven community perceptions emerging from
the interviews so far as follows:
Library Board of Trustees
Minutes of August 28, 2006
1. Quality library services are essential to every strong community
and those who were already users of the library understood the
need to transform space to make it usable for today's services
and materials offered.
2. Fundraising is a viable resource to provide part of the renovation
costs. Interviewees felt the current economy and philanthropy
efforts provide the environment to conduct a successful
campaign.
3. The fundraising campaign should raise no more than half the
costs; the city should provide the rest.
4. Adequate financial resources exist in this community to raise the
rest.
5. There is adequate leadership in the community to lead a
successful campaign.
6. The community will be open to supporting a capital campaign for
the Library and we can expect to raise $2.5 - $3 million.
7. The Library has several steps it needs to take before it can begin
to secure the gifts needed to make the renovation happen: An
extensive marketing and communications plan based upon a
detailed case for support. Also, there is a need to raise
awareness in the community regarding the entire scope of
services and resources available at the Library to the residents of
the community.
The Board held discussion on the need for the City's support; both
financial and general for the project and how to best express this need
by the planning study report.
Saterbak reported once all of the interviews are completed additional
information would be provided as to recommendations on how to
accomplish various tasks involved with each bullet
''Moved to approve the planning study report completed to date
with cover letter with suggested revisions for submission to the Dubuque
City Council for review at its annual goal setting session. "
Motion:
Second:
Vote:
Guns
Lindsay
Aye -6; Nay - 0
Library Board of Trustees
Minutes of August 28, 2006
B, General Overview of Completion of Planning Study Process - Saterbak
reported that completion of the planning study interviews would take
place the first two weeks of September, Avery agreed to work with
Henricks in contacting interviewees for the process to get interviews set.
Once all of the interviews are completed, a final report will be completed
for the Library Board that includes a road map to success, Saterbak
reported that that the campaign would not be easy as support from the
City is critical, but that there is strong philanthropic leadership in this
community.
The final report will be provided to the Library Board for review one week
prior to the next Board meeting,
C. Next Steps - Henricks reported that she met with a professional grant
writer to review one possible large grant for the renovation. The Board
asked Henricks to pursue additional information about the grant and cost
of hiring a grant writer, Henricks reported that she would keep the Board
updated in this area.
Henricks reported on the architect's information on incorporating the
"green building" design into the renovation. The Board agreed to learn
more about this from the architect.
3. Library Director's Annual Step Increase Update - Avery reported that during
Henricks annual review in December 2005, the Board approved
her annual step increase. Avery reported to the Board that in accordance
with the action of the Board he would be signing the appropriate paperwork
for the annual step increase and the Board concurred with the action.
4. Library Board Adjournment - The Board adjourned at 9:50 a.m.
''Motion to adjourn. "
Motion:
Second:
Vote:
Guns
Katz
Aye -6; Nay - 0
Kristen Smith, Board Secretary