Health Ctr Parking Lot Pro.
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MEMORANDUM
October 11 , 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Crescent Community Health Center Parking Lot Project
City Engineer Gus Psihoyos is recommending award of the bid for the City parking lot
that will serve the Crescent Community Health Center to Portzen Construction, Inc., in
the amount of $100,937.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/hut ~~
Michael C. Van Milligen
MCVM/ksf
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
David Harris, Housing and Community Development Director
Mary Rose Corrigan, Public Health Specialist
D~~~E
~~~
MEMORANDUM
October 11, 2006
FROM:
Michael C. Van Milligen, City ManageD
Gus Psihoyos, City Engineer A. .
Crescent Community Health Center Parking Lot Project
(CIP 1021848: Community Health Center)
TO:
SUBJECT:
INTRODUCTION
The enclosed resolutions authorize the award of the construction contract for the
Crescent Community Health Center Parking Lot Project.
BACKGROUND
The Crescent Community Health Center (CCHC) Parking Lot Project located in the
southwest corner of 18th Street and Elm Streets involves reconstructing the existing
parking lot adjacent to the proposed Crescent Community Health Center.
The developer, Pine Box, LLC owns the building where the CCHC will locate. In order to
provide adequate parking for the CCHC, the City purchased property south of the
proposed parking lot. The City is negotiating an agreement with Pine Box, LLC to
exchange properties of equal area so that the City's parking lot will be adjacent to the
entrance to the CCHC. The Engineering Department has coordinated the design with
the developer to expedite the construction of the parking lot this year, weather
permitting. After deconstruction or relocation of the houses, and exchange of the
properties, the developer will complete the remaining parking areas as required on the
approved site plan. The award of this project will be subject to a final agreement
between the developer and the City.
The proposed parking lot will accommodate 30 parking stalls. The parking lot will be
Phase 1 of the overall parking available to the building. The developer plans to
construct two additional parking lots adjacent to the building site at a later date.
The project will include the removal of the existing asphalt surface, installation of new
curb and gutter, installation of sidewalks around the perimeter of the parking lot,
installation of sidewalks directly adjacent to the building serving the parking lot,
installation of conduit for future security gate installation, installation of storm sewer,
installation of pavement, striping of the lot and the installation of light bases so lighting
can be installed later. The Engineering Department is also working with the developer
on the lighting specifications. This bid does not include the lighting poles and fixtures.
The estimated cost for the poles and fixtures is $5,000.
BID RESULTS
Sealed bids were received for the project on October 10, 2006. Portzen Construction,
Inc. of Dubuque, Iowa, submitted the low base bid in the amount of $100,937.00. This
amount includes the base bid and Alternate 1 (Concrete Paving). This amount is 0.73%
under the estimate of probable cost. The Engineering Department recommends
accepting the concrete paving alternate. The acceptance of the alternate increases the
cost of the project by $15,812.00. A summary of the bid proposals received is as
follows:
Contractor Name
Concrete Alternate Bid
Asphalt Base Bid
Portzen Construction, Inc.
Tschiggfrie Excavating, Inc.
Top Grade Excavating, Inc.
Drew Cook Excavating, Inc.
McClain Excavating, Inc.
Horsfield Construction, Inc.
$ 100,937.00
$ 112,089.90
$116,197.50
$ 123,703.00
$ 126,652.05
$156,701.25
$ 85,125.00
$ 94,891.80
$ 92,671.50
$ 90,223.00
$ 97,856.05
$ 131,909.25
RECOMMENDATION
I recommend that the contract be awarded to Portzen Construction, Inc. in the amount
of $100,937.00.
BUDGET IMPACT
The estimate of probable costs for the Crescent Community Health Center Parking Lot
Project is summarized as follows:
Asphalt Cost Concrete Cost
Estimate Estimate Bid Award
Construction Contract $ 81,602.50 $101,678.50 $100,937.00
Contingency 8,160.25 8,160.25 8,160.25
Construction Engineering &
Inspection 13,464.41 13,464.41 13,464.41
~103.227.16 $123.303.16 $122.561.66
The project funding summary is as follows:
Fund Description
CIP 1021848 - Community Health Center
Fund
Amount
$ 122,561.66
Total Project Funding
.$122.561.66
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolutions awarding the
Crescent Community Health Center Parking Lot Project to Portzen Construction, Inc. in
the amount of $100,937.00.
Prepared by Jon Dienst, PE
cc: Cynthia Steinhauser, Assistant City Manager
Barry Lindahl, City Attorney
Dawn Lang, Budget Director
Mary Rose Corrigan, Public Health Specialist
David Harris, Housing/Community Development Director
Bob Schiesl, PE, Assistant City Engineer
RESOLUTION NO. 516-06
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 4th day of October, 2006, plans, specifications, form of
ncontracLand estimated cost were filed withthElQity_Qlerk of Dubuque, Iowa for
the Crescent Community Health Center Parking Lot Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 16th day of October, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 517-06
AWARDING CONSTRUCTION CONTRACT FOR THE CRESCENT
COMMUNITY HEALTH CENTER PARKING LOT PROJECT
WheH'@?,~el:ljed_ pr()Ro~CII~ha'Je bElEln sl.lbll1itted__by contractors for the
Crescent Community Health Center Parking Lot Project pursuant to Resolution
No. and notice to bidders published in a newspaper published in the City
of Dubuque, Iowa on the 4th day of October, 2006.
Whereas, said sealed proposals were opened and read on the 10th day of
October, 2006, and it has been determined that the bid of Portzen Construction,
Inc. of Dubuque, Iowa, in the amount of $100,937.00 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Portzen
Construction, Inc. subject to an agreement between the City of Dubuque and
Pine Box, LLC, approved by the City Council by November 6, 2006, and the
Manager be and is hereby directed to execute a contract on behalf of the City of
Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 16th day of October, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 518-06
APPROVING CONSTRUCTION CONTRACT WITH PORTZEN
CONSTRUCTION, INC. FOR THE CRESCENT COMMUNITY HEALTH
CENTER PARKING LOT PROJECT
Whereas the City Council by Resolution No. 517-06 awarded the
construction contract for the Crescent Community Health Center Parking Lot
Project to Portzen Construction, Inc.; and
Whereas Portzen Construction, Inc. has submitted the attached executed
contract and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved subject to
an agreement between the City of Dubuque and Pine Box, LLC, approved
by the City Council by November 6, 2006.
2. The City Manager is hereby authorized and directed to execute the
contract on behalf of the City of Dubuque.
Passed, approved and adopted this 16th day of October, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE" ENGINEERING DIVISION" BID TABULATION SHEET
BID TABULATION FOR: Crescent Community Health Center Perking Lot BID DATE: October 10, 2006
REVISED PER ADDENDUM 1
Co.
BIDDER: Tsch
BIDDER; Portzen Conslructlon,-lnc,
TOTAL COST
3.594.15
1.311.00
6,402.20
4,752.65
1,-218.20
!
!
!
!
$
UNIT COST
;;11~'~i~~:;7'
$ 7.35
$ 3.80
$ 11.90
! ~
$ 1,-218.20
."
TOTAL COST
.o,-;'ME" C'"
. .,-,., --
! 3,423.00
$ 1.207.50
! 6,725.00
! 4,220.50
$ 1~2oo.00
UNIT COST
7.00
3.50
12.50
11.50
,200.00
I UNIT I
i;~l\'~':J&.~~r;iar~~~~,~;;~#1k:~~~'~'
CY 489.00 $ 7.50 $ 3.667.50 $
SY 345.oo! 5.00 J: 1,725.00 !
~ 538.00 ! 10.00...1 5,380.00 .!
Ton 367.00 $ 9.00 $ 3,303.00 $
Each 1.00 $" 200.00 $ '200.00 $"
ESTIMATE
COST
ESTIMATE
UNIT COST
ESTIMATE
QUANTITY
~~{~~s;~x~~,
BID ITEM DESCRIPTION
_~~J;~il.~llL~JDfI~4:r'"""ra
1 Excavation, Unclassified
2 Backfill. Topsoil
3 Graded Stone Base
4 3" Crushed Stone Base
5 Remove Existing Sign FO\Kldation
9.801.<JO
5,445.00
3,424.00
4,797.50
1,692.00
845.00
4,749.50
1,971.60
2,464.00
343.00
!
!
!
!
!
!
!
!
!
$
','''-4;;'i-!%~-4i':'"f;~~
! 54.45
! 54.45
! 5.35
$ 5.05
"$ 7.05
! 8.45
! 14.75
! 63.60
$ 17,60
"$ 2.45
_.<>._._-z.~,,~,;_""'.n_
g'o''-'',''''__'''''_,C
! 10,260.00
! 5,700.00
! 3,200.00
! 3,800.00
! 1,080.00
! 1,000.00
! 3,864.00
$ 1,209.00
"$ 3.500.00
'$ 350.00
57.00
57.00
5.00
4.00
4.50
10.00
12.00
39.00
25.00
2.50
8,640.00 !
5,500,00 !
3.200.00 !
3,800.00 !
1,320.00 !.
1,000.00 !
7,084.00 !
1,364.00 !
3,360.00 !
294.00 $
~~~~~.~~:~t+f~~::~~.F
Too 180.00 $ 48.00 $
Too 100.00 '$ 55.00 $
SF 640.00 '$ 5.00 $'
SF 950.00 '$ 4.00 $'
SF 240.00"$ 5.50 $'
SF 1oo.00! 1O.00:::!
lF 322.oo! 22.oo..!
SY 31.00 $ 44.00 $
iF 140.00 '$ 24.00 $
iF 140.00 '$ 2.10 $'
&~~~~'1l"'''~
6 HMA 300k Binder Course, 112" (PG 64-22
7 HMA 300k Surface COlSSe, 1(2" (PG 64-22'
8 PC COllaete Sidewalk _ Thickened Edge, 4", Construct
9 PC Concrete Sidewalk, 4", Remolle and Construct
10 PC Conallte Sidewalt, 6", Remo\le and Construct
11 PC Concrete Access Ramp, Detectable
12 PC Conaete Curb & Gutter, 2.5', Cons\Juct
13 PC Concrete Drilleway, 6", Remove and Cons'
14 Remolle & R~lacement of PC Curb & Gutter
15 HMA Sawcut
JA,~:>:~~':1~~'
968.00 $ 51.95 $ 1,142.90
2,975.00 $ 74.65 $" 5,225.50
1,850.00 $ 1,880,60 $" 1,880.60
2,500.00 $ 1,867.35 $ 1,867.35
125.00 $ 113.30 $" 113.30
1,800.00 $ 2,250.60 $" 2,250.60
1,496.00 $" 25.60 $" 1,740.80
4L060.00 $" 36.95 $' ~
!
!
!
!
!
!
!
$
44,00
42.50
1,850.00
2,500.00
125.00
1,800.00
22.00
29.00
"'~"~.
e,
!
!
!
!
!
~
!
$
,Nd
~:"I9,![~~E~.~~:~~tt;ft;"':;i~~,.''\''t':~~1,;:;l~#;:';\::,~f'~~-""~"~~_:~'!;m~ii,mn'l~'t~.;r;;:"
16 15M RCP Storm Pipe J:E.... R $ 3O.00...!. ~
17 18" RCP Storm Pipe J:E.... l!!... $ 35.oo...! 2,450.00
18 Storm Sewer, Intake 101-8, Complete ...!:L....L $ 1,650.oo...!. 1,650.00
19 Manhole 48" Diameter. Complete J"L -.!..-- t 1,8oo.00...!. 1,800.00
20 Storm Water Curb Opening Neenah R..J262..J Each -.!..-- ! 215.00...1 215.00
21 Trench Grate, Neenah WIR 4990, Type D COlier Each 1 $ 500.00 $ 500.00
22 8" PVC Pipe - ~ 68 ! 20.00:::! 1,360.00
23 12~ PVC Pil lF 140 $ 25.00 $ 3L5OO.00
2,408.00
50.00
175.00
3,199.40
4,372.70
3.500.00
4,907.80
4,-074.05
:~%~1~"t-; .Mtf
$ 7.oo...!.
$ 25.00...!.
$ 0.25...!.
$ 799.85...1
$ 7.30...1
$ 7.00...1
! ~..!
$ 4,.074.05 $
-
2,752.00
60.00
210.00
2,800.00
3,594.00
2,500.00
1,696,00
5pOO.00
.~..
!
!
!
!
!
!
!
$
8.00
30.00
0.30
700.00
8.00
5.00
8.00
5,000.00
:~$';fi~c;:~1:;~f,e'.M!~~~;~';~~~~ii~}~,~~~"'::'
SY 344.00 $ 5.75 $ 1.978.00 $
Each 2.00 $ 150.00 $ 300.00 '"$
LF 700.00 $ 0.30 $' 210.00 $
Each 4.00 $ 1,500.00 $' 6,000.00 $
iF 599.00 $ 5.50 $' 3.294.50 $"
iF 500.00 $ 5.00 $' 2,500.00 $
iF 212.00 $ 16.00 $' 3,392.00 $"
is 1.00 $ 2.000.00 $' 2LOOO.00 $"
":,,,,y;'
_M!lt~~~~El!g,".lllI5:;'I"'i?!ll'.f'.it'}~\11'4~'
24 Sod
25 Pavement Maridngs - Text/Symbols
26 Pavement Markings -linear
27 light Bases, Complete
28 2" PVC Conduit
29 1-112~ PVC Conduit
30 4" PVC Conduit
31 Mobilization
112,089.90
11,208.99
18,494,83
141,-793,72
~
!
!
s
BaseBldSllb-Tobd
100,937.00
10,093.70
16,654.61
127,-685.3
~
!
s
$
Bue BId Sllb-Total
101,723.00
10,172.30
16,784.30
128,-679.60
!
!
$
$
Base BId Sub-Total
Contingency (10%)
COIlstruclion Engineering & Inspection (15%)
Total Construction estImate:
10.19%
10
32L444
$
26.55
s
-0.77%
31,772.00
s
Under/OVElf Engineef's Estimate
26.00
$
SY 1222.00!
Bid Tablllatlon Sheet lor
~JSi6j~Bj(jAIt~it,~G1:ifr~te Paving
32 PC COIlcrete Pavemen!,. (7"),- Class "C"
CITY OF DUBUQUE. ENGINEERING DMSlON. BID TABULATION SHEET
October 10, 2006
BID DATE
Lot
Parkin,
BID TABULATION FOR Crescent Community Health Centsl
REV1SED PER ADDENDUM 1
3,667.50
1,697.50
7,532.00
4,771.00
200.00
!
!
!
!
$
~tof~1\q;.'!
! ~
! ~
! 14.00
! 13.00
$ 200.00
$ 10.00 -.-! 4,890.00
$ 7.00...1 2,415.00
$ 9.75...! 5,245.50
! ~...! 2,936.00
$ 1 poo.oo $ 1,-000.00
o
3,667.50
1,725.00
5,380.00
3,303.00
200.00
!
!
!
!
$
ESTIMATE
UNIT COST
7.50
5.00
10.00
~
200.00
!
!
!
$
ESTIMATE
QUANTITY
489.00
345.00
538.00
367.00
1.00
I UNIT I
~y.i\TlQ~~J9~E);'!I'''',& ",,"il!li~":~~.!f.;.;.-..,~
1 El:cavation, Unclassified ----9:...
2 BackfiU, Topsoil ..2L
3 Graded Stone Base T Of!
4 3" Crushed Slone Base ~
5 Remove Existing Sg, FOlI1 Each
810 ITEM DESCRIPTION
9,900,00
5,500.00
3,360.00
3.800.00
1,080.00
800.00
4,266.50
1,550.00
2,555.00
280.00
:i!'*'-;.t;':~~P~~;;~~~t~~~
! 55.00...!
! 55.00..!
$ 5.25 $
! 4.00::I
! 4.50...1
!. 8.00 i
! 13.25...!
$ 50.00 $
! 18.25 J:
$ 2.00 $
60.00 -.-! 10,800.00
6O.00..! 6,000.00
4.75...1 3,040.00
4.00...1 3,800.00
5.25...! 1,260.00
7.50...! 750.00
13.00...! 4,186.00
43.00 $ 1,333.00
18.oo::I 2,520.00
4.00 $ 560.00
!
!
!
!
!
!
!
!
!
$
8,640.00
5,500.00
3,200.00
3,800.00
1,320.00
1,000.00
7,084.00
1,364.00
3,360.00
294.00
dation
5~~~MI;!ol~\'!t~.#iWkit~;;:<'"}~'~J!~~~~~"t~~ '\'fI.?C,:g,...,. )!,J ~.{f~~:;:"..L,,_-..~:~~::~:' ,~j~2P'"'<
6 HMA 300kBinder Course, 1(2"(PG64-221 Ton 160.oo! 48.00...!..
7 HMA3ookSurfaceCourse,1!2"(PG64.22) Ton 1oo.00! 55.oo...!..
8 PC Concrete Sidewalk - Thickened EdQe, 4", Construct SF 640.oo!. 5.oo-.-!..
9 PC Concrete Sidewalk, 4", Remove and Construct SF 950.00 $ 4.00 $
10 PC Concrete Sidewalk, 6", Remove and Construct SF 240.00"$ 5.50 $"'
11 PCConcreteAccessRamp,Deteclable SF 1oo.00! 10.00 $
12 PC Concrete Curb & Gutter, 2.5', Construct lF 322.00 $ 22.00 $
13 PC Concrete Drivewav. 6", Remove and COfIStruct ~ 31.oo! 44.00 $
14 Remove & Replacement of PC Curb & Gutter IF 140.00 $ 24.00 $
15 HMA Sawcut iF 140.00 '$ 2.10 $
_:;.",-,,"
1,628.00
3,745.00
2,275.00
2,075.00
125.00
1,750,00
3,094.00
4~970.oo
.~.::-;$t,'jJ.~'~~~~'t~:;')3:{'i~::'~;-&~~ ~,~4.,~':';i~::t}tiXi'~:J,~Y~'
660.00 $ SO.OO --.-!. 1.100.00 $ 74.00...!
2,450.00 $ 75,00 $ 5,250.00 $ 53.50 $
1,650.00 $ ,900.00"$ 1,900.00 $ 2,275.00"$
1,800.00 $ ,500.00::I 1,500.00 $ 2,075.00::I
215.00 $ 15O.00...! 150.00 $ 125.oo...!
500.00 S ,700.00 $ 1,700.00 $ 1,750.00 $
1.360.00 $ 27.50 $' 1,870.00 $ - 45.50 $'
a,-5OO.00 $ 33.50 $ 4,-690.00 $ 35.50 '$
~_-:--r"~~~""-~~'*~~t ~
22 $ 30.00 $
70 $ 35.00 $
1 $ 1,650,00 $'
1 $ 1,800,00 $
1 $ 215.00 $'
1 $' 500.00 $'
68 "$ 20.00 $'
140 "$ 25.00 $'
hE.
hE.
L5
L5
E""
E~
hE.
L'
~W>~~EWE~~",';,::'~~~;~;~~~;;;+~\~!~
16 15" RCP Storm Pipe
17 18" RCP Storm Pipe
18 Storm Sewer, Intake 101-lt Complete
19 Manhole 48" Diameter, Complete
20 Storm Water Curb Opening Neenah R-3262-3
21 Trench Grate., Neenah WIR 4990,- T. D Cover
22 8" PVC Pipl
'23 1TPVCPil
3,784.00
~
175.00
5,256.00
2,096.50
1,750.00
1.590.00
4JOO.OO
rgfN~~'~-f,..~g;t::r';:::mIl~-:1~="''''''~~~'~i:?:
7.25 $ 2,494.00 $ 11,00 $
50.00 $ 100.00 $ 25.00 $"
~ $ 1,750.00 $ 0.25 $'
8OO.00::I 3,200.00 $ 1,314.00 ~
7.00 $ 4,193.00 $ 3.50 $
----s:75 $ 3,375.00 $ 3.50 $
~ $' 4,664.00 $ 7.50 $'
4,000.00 $' 4LOOO.00 $ 4,-700.00 '$
!
!
!
!
!
!
!
$
.978.00
300.00
210.00
6,000.00
3,294.50
2,500.00
3,392.00
2,-000.00
!
!
!
!
!
!
$
150.00
0,30
,500.00
~
5.00
16.00
2,000,00
!
!
!
$
!
!
!
$
344,00
2.00
700.00
4.00
599.00
500.00
212.00
1.00
C~~-ffll;
5Y
E,'"
2L
E""
L'
LF
L'
L5
RMI~ll~!'ltg~.~0")?,'fiL'l!:~~~
24 Sod _
25 Pavement M bols
26 Pavement M
27 lI~htBases,
28 2"PVCCo",
29 1-1I2"PVCI
30 4" PVC Con
31 Mobilization
Base Bid Sub-Total I 101,723.00 BaseBfdSub-Total $ 116,197.50 B.."BldSllb-Tobl $ 123,703.00
Contingency (10%) $ 10,172.30 I 11,619.75 $ 12,370.30
Construction Engineering & Inspection (15%) $ 16,784.30 $ 19,172.59 $ 20,411.00
Total Construction Estim.llte: $ 128,679.60 $ 146,989.84 $ 156,484.30
Under/Ove!' Engin. 14,23% 21.61%
$48,880.00
$40.00
~-"tA~4~'~,~"
$ 40L326.00
33.00
$
34.216.00
$
28.00
'"
,i#,'1,,'~';;~~34.-'9'h~5;:
1222.00 $
She,
Bid Tabulatilll
5Y
'~,',;,'(;:~foc~t~
,,1
".p..'
~'~~~:M~~1~Coocrm&P~~
32 PC Concrete Pavemen.h (7"). Class "C"
CITY OF DUBUQUE" ENGINEERING DMsrON" BID TABULATION SHEET
BID TABULATION FOR Cres<:ent Community Health Center Parking Lot BID DATE: October 10, 2006
REVISED PER ADDENDUM 1
BIDDER; HOnifield Construction, Inc,
Co., Inc.
BIDDER: McClAIN Exeavatin'
TOTAL COST
7.335.00
3,450.00
8,070.00
5,505,00
500.00
!
!
!
!
.
UNIT COST
',~;~~fPX
! 15.00
! 10.00
!. 15.00
! 15.00
$ 500.00
TOTAL COST
3667.50
1,466.25
8,608.00
4,771.00
400.00
!
!
!
!
$
UNIT COST
7.50
4.25
16.00
13.00
400.00
ESTIMATE
COST
3,667.50
1,725.00
5,380.00
3,303.00
200.00
!
!
!
!
.
ESTIMATE
UNIT COST
7.50
5.00
10.00
9.00
200.00
!
!
!
!
I
ESTIMATE
QUANTITY
,"",
489.00
345.00
538.00
367.00
1.00
I UNIT I
Cy
SY
Too
Too
E.",
.'1:~..
BID ITEM DESCRIPTION
_~1tQ"YAt1()N'I;'~jr,,!1
1 Excavation,Unclassifiad
2 Backfill, Topsoil
3 Graded StOfle Base
4 3"CrushedStoneBase
5 Remove Existing Sign Foundation
!
!
!
I
11,700.00
7,500.00
4,480.00
6,650.00
1,920.00
3,500.00
6,440.00
1,550.00
3,500.00
560.00
!
!
!
!
!
!
!
!
!
$
63.00 J. 11,340.00 ! 65.00
63.00...!. 6,300.00 ! 75.00
4.75...!. 3,040.00 ! 7.00
5.25...!. 4,987.50 ! 7.00
8.25...1 1,980.00 ! 8.00
8.00...!. 800.00 ! 35.00
13.50 S 4,347,00 $ 20.00
48.00 $' 1,488.00 $' SO.OO
16.50:1 2,310.00 ! 25.00
2.50 $ 3SO.oo $ 4.00
""~.'~ ~~'1-~;:t;~ ~:w:,i~\,,~ ~;!:'
48,00...!. 8,640.00 $
55.00...!. 5,500,00 $
5.00...!. 3,200.00 $
4.oo...!. 3,800.00 $
5.50 $ 1,320.00 $
10.00 J.: 1,000.00 $
22.00...!. 7,084.00 $
44.oo...! 1,364.00 $
2~...! 3,360.00 $
2.10 $ 294.00 $
~~pAveMeNT'~"~M~~#i~~~;H.i':i~;"i;~t~~lfirl~L~lAA';~'~;-:~~:f~t;r-';io.~~'
6 HMA 300k Binder Course, 1/2" (PG 64-22) Ton 180.00!
7 HMA 300k Surface Course, 112" ePG 64-22) Ton 1oo.oo!
8 PC COIlcrete Sidewalk - Thickened Edl:Ie, 4" Construct SF 640.00!
9 PC Concrete Sidewalk, 4", Remove and Construct SF 950.00 $
10 PC Concrete Sidewalk, 6", Remove and Construct SF 240.00 $
11 PC Concrete Access Ramp, Detectable SF 1oo.00!
12 PC Concrete Curb & Gutter, 2.5', Construct LF 322.00 $
13 PC Concrete Drivewav, 6', Remove and Construct ~ 31,oo!
1-4 Remove & Replacement of PC Curb & Guttllf LF 140.00 $
15 HMA Sawcut iF 140.00 $'
1,650.00
5,950.00
2,500.00
2,500.00
150.00
750.00
3,400.00
8,400.00
!
!
!
!
!
!
!
$
~"'~!
$ 75.00
S 85.00
$ 2,500.00
t 2,500.00
! 150.00
! 750.00
$ 50.00
"$ 60,00
~~~i~~~~-,~~~'
! 660.00 $ 9O.oo...!. 1,980.00
$ 2,450.00 S 93.00 S 6,510.00
"$ 1,650.00 $ 2,000.00 $' 2,000.00
! 1,800.00 $ 2,000.00...1 2,000.00
$ 215.00 $ 150.00 $ 150.00
!: 500.00 $ 1,725.00 J.: 1,725.00
! 1,360.00 $ 45.00...1 3,060.00
$ 3,-500.00 $ 41.00 $ 5-'.740.00
30.00
35.00
1,650.00
1,800.00
215,00
500,00
20.00
25.00
~1!if;:;~.
~ !
70 $
1 S
1 !:
1 $
1 $'
68 $
140 $'
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16 15~RCPStormPipe
17 18" RCP StOfTTl Pipe
18 StOllTl Sewer, Intake 101-B, Complete
19 Manhole -48" Diameter. Complete
20 Storm Water Curb Opening Neenah R-3262-3
21 Trench Grate, Neenah W1R 4990,- Type 0 Cover
22 8"PVCPip<
23 12" PVC Pi
3,096.00
70.00
1,050.00
4,200.00
4,642.25
3,750.00
5,141.00
12,-000.00
l'\~"Olr.~~~;;~~i'; ,';"ri~::;~:, ,~~~\~'-~~~:'~-a1:i~:k1~l~fr;~~~c"'~_n~",",,~'
SY 344.00 $ 5.75 $ 1,978.00 $ 4.50 $ 1,548.00
Each 2.00 $ 150.00 $" 300.00 $ 15.00 $" 30.00
LF 700.00 $ 0.30 $' 210.00 $ 2.00 $' 1,400.00
Each -4,00 $ 1,5OO.00..!. 6.000.00 $ 1,100.00 J:: 4,400,00
lF 599.00 $ 5.50 $ 3,294.50 $ 5.00 $ 2,995.00
LF 500.00 $ 5.00 $" 2,500.00 $ 4,70 $ 2,350.00
LF 212.00 $ 16.00 $" 3,392.00 S 19.40 $ 4,112.80
lS 1.00"$ 2LOOO.OO $' 2,000.00 $ 2Looo.00 $' 2,,-000.00
bol.
s-TextlS
8inear
lete
156,701,25
15,670.13
25,855.71
198,-227.08
!
!
!
s
Bue Bid Sub-Total
126,652,05
12,665.21
20.897.59
160,-21-4.84
!
!
$
$"
101,723.00 S.....SklSub-Totar
10,172.30
16,784.30
128,679,60
!
!
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Base Bid Sub-Total
Conlingency(10%)
Construction Engineerrng & Inspection (15%)
Totel Construction Estimate:
54,05%
43,992.00
24.51%
Under/Over Engifll
,216.00
BldTllbulallo'
"
;t.~PR.i~BId A1temate.r-~~c6ri&ile'f~~t5a,'iiL~;.:;C~';#4g:':JfJ.t"'
32 PC Concrete pavement,JZ"1 Class .C'
THE CITY OF ~
DUBOOUE
~cI4-~
MEMORANDUM
September 26, 2006
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Crescent Community Health Center Parking Lot Project
City Engineer Gus Psihoyos is recommending initiation of the public bidding process for
the Crescent Community Health Center Parking Lot project. He further recommends
that a public hearing be set for October 16, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Ni ~frJL
Michael C. Van Milligen
MCVM/ksf
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
D~~~E
~ck~
MEMORANDUM
September 26, 2006
FROM:
Michael C, Van Milligen, City Ma~~.
Gus PSI hoyos, City Engineer ~ .
TO:
SUBJECT: Crescent Community Health Center Parking Lot Project
(CIP 1021848: Community Health Center)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Crescent
Community Health Center (CCHC) Parking Lot Project
DISCUSSION
The CCHC Parking Lot Project located in the southwest corner of 18th Street and Elm
Streets involves reconstructing the existing parking lot that is currently adjacent to the
proposed Crescent Community Health Center.
Pine Box, LLC currently owns the building where CCHC will locate, In order to provide
adequate parking for the CCHC, the City purchased property south of the proposed
parking lot The City is working on an agreement with Pine Box, LLC to exchange
properties of equal area so that the City's parking lot will be adjacent to the entrance of
the CCHC, The Engineering Department has coordinated the design with the
developer to expedite the construction of the parking lot this year, weather permitting,
After deconstruction or relocation of the houses, and exchange of properties, the
developer will complete the remaining parking areas as required on the approved site
plan, The award of this project will be subject to a final agreement between the
developer and the City,
The proposed parking lot would accommodate 30 parking stalls, This parking lot would
be phase 1 of the overall parking available to the building, The developer of the building
plans to construct two additional parking lots adjacent to the building site at a later date,
The project will include the removal of the existing asphalt surface, installation of new
curb and gutter, installation of sidewalks around the perimeter of the parking lot,
installation of sidewalks directly adjacent to the building serving the parking lot,
installation of conduit for future security gate installation, installation of storm sewer,
installation of asphalt pavement, striping of the lot and the installation of light bases so
lighting can be installed later.
A copy of the conceptual site plan is attached showing the proposed layout of the
parking lot.
Engineering requests the proposed project be bid as an asphalt parking lot with an
additive concrete pavement alternate.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Construction Conference
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Public Hearing
Award of Contract
Project Completion Date
October 2, 2006
October 4, 2006
October 6, 2006
October 10, 2006
October 6, 2006
October 16, 2006
October 16, 2006
November 22, 2006
RECOMMENDATION
It is recommended that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Community Health Services Parking Lot is
summarized as follows:
Estimate
Construction Contract
Contingency
Construction Engineering & Inspection
$81,602.50
8,160.25
13,464.41
Total Project Cost
~103.227.16
The project funding summary is as follows:
Fund Description
Fund
Amount
CIP 1021848 - Community Health Center
$ 103,22716
Total Project Funding
$103.227.16
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Jon Dienst, PE
cc: Cynthia Steinhauser, Assistant City Manager
Barry Lindahl, City Attorney
Dawn Lang, Budget Director
Mary Rose Corrigan, Public Health Specialist
David Harris, Housing/Community Development Director
Bob Schiesl, PE, Assistant City Engineer
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RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Crescent Community Health Center Parking Lot Project in the
estimated amount of $103,227.16 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, approved and adopted this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Crescent Community Health Center Parking Lot Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 16th day of October, 2006, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, approved and adopted this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Crescent Community Health Center
Parking Lot Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Community Health Services Parking Lot Project, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 16th day of October, 2006, in the Public Library Auditorium, 360 West 11 th
Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the
cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2006.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Crescent Community Health Center Parking Lot Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall.conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. 10th day of October, 2006. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 16th day of October, 2006.
Passed, approved and adopted this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk