Shelter Plus Continuum of Care FY 2011 GrantMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Closeout of FY 2011 Shelter Plus Care One -Year Grant
DATE: September 27, 2013
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
The City of Dubuque was awarded a Fiscal Year 2011 Shelter Plus Care Grant in the
amount of $93,528 for Phoenix Housing Shelter Plus Care Project for disabled
homeless households. The City of Dubuque contracted with Project Concern for
Sponsor -Based Rental Assistance.
The Shelter Plus Care program provided rental assistance to homeless and disabled
individuals and families in the amount of $58,573. Project Concern provided supportive
services in an amount at least equal to the rental assistance during the term of the grant
to assist 26 households.
Housing and Community Development Department Director Alvin Nash recommends
City Council authorization for the Mayor to sign documents to close out the Fiscal Year
2011 Shelter Plus Care Grant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
Masterpiece on the Mississippi
To: Michael Van Milligen, City Manager
From: Alvin Nash, Housing and Community Development
SUBJECT: Closeout of FY 2011 Shelter Plus Care One -Year Grant
Date: September 24, 2013
Dubuque
All- America City
1
2012
INTRODUCTION
This memorandum requests City Council authorizing the Mayor to sign documents to
close out the FY 2011 Shelter Plus Care Grant (SPC) One -Year Grant.
DISCUSSION
The City of Dubuque was awarded a Fiscal Year 2011 Shelter Plus Care Grant in the
amount of $93,528 for Phoenix Housing Shelter Plus Care Project for disabled
homeless households. Grant Number IA0061 C7D011101 was for one year beginning
June 11, 2012. The City of Dubuque contracts with Project Concern for Sponsor -Based
Rental Assistance (SRA). The grant expired as of June 10, 2013; therefore, we are
processing the grant for closeout.
The SPC program provided rental assistance to homeless and disabled individuals and
families in the amount of $58,573. Project Concern provided supportive services in an
amount at least equal to the rental assistance during the term of the grant to assist 26
households.
A grant closeout certification must now be executed by the City to proceed with the
SPC grant closeout. The City Council must approve execution of the certification to
facilitate submittal of closeout documentation to HUD.
RECOMMENDATION
I request that the City Manager recommend City Council approval of the attached
Continuum of Care Grantee Closeout Certification authorizing grant IA0061 C7D011101
Phoenix Housing Shelter Plus Care Program be closed. This will allow the City to
submit necessary documentation to HUD to close the one -year grant.
Mr. Alvin Nash
City of Dubuque
1805 Central Avenue
Dubuque, IA 52001
Dear Mr. Nash:
U.S. Department of Housing and Urban Development
Omaha Field Office
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha, Nebraska 68102 -4908
September 5, 2013
City of Dubuque was awarded a Fiscal Year 2011 Supportive Housing Program Grant in
the amount of $93,528.00 for the Pheonix Housing Program (Grant No IA0061C7D011101).
The grant award was for 1.0 year beginning June 11, 2012. As the grant has expired, we are
processing the grant for closeout.
To the extent that any funds paid with the Supportive Housing Program Grant have not
been audited, such funds are subject to coverage in the next single audit. The grantee may be
required to repay HUD any disallowed costs based on the results of the audit.
Enclosed are three copies of the Continuum of Care Grantee Closeout Certification.
Please execute all three copies and return two of the certifications to this office. The remaining
copy is for your records. Also, please provide an inventory of any real property and equipment
purchased with grant funds.
If you or your staff have any questions, please call Ms. Ki f" adice, Community
Planning and Development Representative, at (402) 492 -3190.
S'scerely,
Francis T. `= erin
Director, Community Planning
and Development Division
U.S. Department of Housing and Urban Development
Omaha Field Office
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha, Nebraska 68102 -4908
Continuum of Care Grantee Closeout Certification
for Grants Expiring On or After December 15, 2000
Grantee Name: City of Dubuque
Grant Number: IA0061 C7D011101 (Pheonix Housing Program)
The Grantee hereby certifies that: (1) the grant as described in the approved application has
been performed in accordance with the terms and conditions of the executed Grant Agreement
and applicable Grant award statute and that there are no known outstanding programmatic or
financial issues; and (2) all data provided below fairly reflect costs and sources of funds of the
referenced project grant(s) and are taken from HUD - approved reports and other project - related
documents.
1. Grant amount authorized.
2. Cumulative grant funds disbursed.
(Grantee should draw down amounts for any subsequent final audit costs or unsettled third
party claims. Any such amounts not subsequently disbursed must be immediately reimbursed
to HUD.)
3. Grant funds already recaptured /deobligated.
4. Balance of grant funds remaining.
(These funds will be recaptured by the Fort Worth Accounting Center in order that they can
be used in future homeless assistance funding rounds.)
(Note: Grantees which spent funds for acquisition, rehabilitation, or new construction through the Supp
Program (SHDP) or the Supportive Housing Program (SHP) are required by law to continue to u
benefit of homeless persons for up to 20 years following the. date of initial assistance. Therefo
Closeout Certification, grantees failing to comply with this requirement shall be required to repay al
as stipulated in the appropriate regulation.)
Grantee A orized Representative Signature and Date
$93,528.00
$63,944.00
0.00
$29,584.00
ve Housing Demonstration
e assisted facilities for the
otwithstanding this Grantee
portion of the grant amount,
CPD Divisio
gnature and Date
Roy D. Riio 1 Francis T. Severin
Typed Name of Signatory Typed Name of Signatory
Mayor
Title
The above signature by HUD signifies approval of grant closeout.
13
Director, Community Planning and Development Division
Title