Annual Action Plan 2007 Amended & Restated
THECITYOF ~
DUB E
~ck~
MEMORANDUM
October 30, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Amended and Restated Fiscal Year 2007 Annual Action Plan-
Amendment 2
Housing and Community Development Department Director David Harris is '.'
recommending City Council approval of changes in the City's Community Development
Block Grant (CDBG) FY 2007 Annual Action Plan. These changes will allow CDBG
funds to continue to be used to meet citizens' needs and facilitate the timely expenditure
of funds, as required by the U.S. Department of Housing and Urban Development. The
recommended changes include carryovers and encumbrances from Fiscal Year 2006
and reallocated funding for the following activities:
- Increase the Housing Trust fund by $50,000 to reflect CDAC discussions for
additional funds for this program ($134,217).
- Increase the Commercial/lndustrial Rehab Loan program reallocation by
$220,000 to reflect the request by Cottingham and Butler ($320,000).
- Reduce the Economic Development Financial Assistance program by $200,000
to move funds to the C&B project ($169,200).
- Reduce the Dispute Resolution Center by $2000 to reflect the previous year
funding level since no funds were expended in FY 06 ($1,000).
- Reduce the Deer Food Management program by $700, thereby eliminating
CBGB funding, since it is now covered by the State of Iowa ($0).
- All carryovers and encumbrances, totaling $6,530, have been deleted for the
administrative activities (Housing, ED, CDBG and City Planning) to meet the 20%
Administrative cap.
- Retain Neighborhood Support Grants at $35,212 but restrict $3,401 for public
facilities only to meet the total 15% public service cap.
- A contingency of $12,985 remains.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
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Michael C. Van Milligen
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development
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MEMORANDUM
October 20, 2006
To:
From:
Michael Van Milligen, City Manager
David~is, Housing and Community Development
Subject:
Amended and Restated FY 07 Annual Action Plan - Amendment 2
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
attached resolution approving an Amended and Restated Fiscal Year 2007 Annual
Action Plan for the City's Community Development Block Grant (CDBG) program.
BACKGROUND
Housing and Urban Development (HUD) regulations require that each year a city
must prepare and file an Annual Plan prior to receipt of its CDBG entitlement. The
Annual Plan is adopted following a public participation process that includes a
published notice, a public comment period, and a public hearing. A city must follow
its adopted plan as it expends entitlement funds. If its revenues or activities change,
the city must amend. This requirement applies to plans for previous years as well as
the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed
for specific uses as per the adopted Annual Plan for Fiscal Year 2007. Since the
funds from FY 2006 have not been completely expended, the previously adopted
plan remains in effect unless amended to reflect the change in projects, activities or
funding needs.
DISCUSSION
The proposed amendment to the FY 2007 plan combines the allocations from the
previous year with the current program year.
The adopted FY 07 Annual Plan allocates $1,791,719 to CDBG programs. The
CDBG balance as of July 1 2006 as per the CAPER report was $1,436,948. The
Commission now needs to reprogram $3,228,667.
CDBG Entitlement FY 2006
Projected Program Income
ED Revolving Loan Funds
FY 06 Annual Plan (Adopted)
Prior Year Funds
Available Funds
1,256,479
492,775
42.465
1,791,719
1.436.948
3,228,667
Following inclusion of $315,007 in encumbrances and $1,048,187 in carryovers,
there remains $73,754 in uncommitted funds to reallocate to new or existing
programs.
The Community Development Advisory Commission held a public hearing on
October 11, 2006. At that time the Commission approved the proposed amendment,
which included carryovers and encumbrances from FY 2006 and reallocated
funding for the following activities with the following significant changes:
- Increase the Housing Trust fund by $50,000 to reflect CDAC discussions for
additional funds for this program ($134,217).
- Increase the Commercialllndustrial Rehab Loan program reallocation by
$220,000 to reflect the request by Cottingham and Butler ($320,000).
- Reduce the ED Financial Assistance program by $200,000 to move funds to
the C&B project ($169,200).
- Reduce the Dispute Resolution Center by $2000 to reflect the previous year
funding level since no funds were expended in FY 06 ($1,000).
- Reduce the Deer Food Management program by $700, thereby eliminating
CBGB funding, since it is now covered by the State of Iowa ($0).
- All carryovers and encumbrances, totaling $6,530, have been deleted for the
administrative activities (Housing, ED, CDBG and City Planning) to meet the
20% Administrative cap.
- Retain Neighborhood Support Grants at $35,212 but restrict $3,401 for
public facilities only to meet the total 15% public service cap.
- A contingency of $12,985 remains.
Public notices regarding the proposed changes were published prior to the public
hearings in the Telegraph Herald, Dubuque Advertiser and the City of Dubuque
website. These notices advised the public of the intent of the amendment and
invited comment at or before the public hearing. This initiated a 30-day public
comment period as required in the Citizen Participation Plan.
RECOMMENDATION
It is recommended that the City Council approve the Amended and Restated FY
2006 Annual Plan - Amendment 2 as shown in Exhibit A for the use of Community
Development Block Grant funds. These changes will allow CDBG funds to be used
to meet citizens' needs and facilitate the timely expenditure of funds as required by
HUD.
ACTION STEP
The action requested of the City Council is to approve the Mayor's execution of the
attached resolution, approving an Amended and Restated Fiscal Year 2007 Annual
Action Plan-Amendment 2 for Community Development Block Grant activities.
Prepared by Aggie Tauke, Community Development Specialist
F:IUsersIA TAUKEICDBGlAnnualPlanlFY 07\FY07 Amd2 Council. mvm.doc
RESOLUTION NO. 520-06
RESOLUTION APPROVING AN AMENDED AND RESTATED FISCAL
YEAR 2007 (PROGRAM YEAR 2006) ANNUAL ACTION PLAN.
AMENDMENT 2 FOR COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal
Years 2006 and 2007; and
Whereas, the City of Dubuque now desires to amend said Annual Plans by
incorporating them into one amended and restated plan as per the attached Exhibit A;
and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and must therefore be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission;
and
Whereas, the City advertised a public comment period beginning September 9,
2006; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment at a public hearing on October 11, 2006, and has voted to
approve said amendment and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2006 and 2007 are
hereby rescinded and the balance of funds from these plans are incorporated into an
Amended and Restated Fiscal Year 2007 (Program Year 2006) Annual Action Plan-
Amendment 2, attached hereto as Exhibit A.
Section 2. That said Amended and Restated Fiscal Year 2007 (Program Year
2006) Annual Plan - Amendment 2 attached hereto as Exhibit A is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to submit a
copy of this resolution and Plan to the U. S. Department of Housing and Urban
Development.
Passed, approved and adopted this 6th day of November, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk.
F:IUsers\A T AUKEICDBG\AnnuaIPlanlFY 07VJ7 Amd2.res.doc
AMENDED AND RESTATED
FY 2007 ANNUAL ACTION PLAN- AMENDMENT 2
PROJECTED SOURCES
COBG Entitlement
Projected Program Income
EO Revolving Loan Funds
Subtotal
Prior Year COBG Balance
Additional Program Income
Lump Sum Balance
EO RevoMng Loan Funds
Available Funds
1,256,479
492,775
42 465
1,791,719
1 ,246,990
14,490
175466
1 436 948
3.228.667
Exhibit A
FY07 Proposed
Hou.'n- ~v .-s: Annual Plan Amendment
First Time Homebuyer Program 75,000 80,000
Historic Preservation Rehab Grant 20,000 30,000
Homeowner Rehab Program 302,000 518,446
Housing Administration 58,592 58,592
Housing Code Enforcement 114,824 139,077
Housing Rehabilitation Services and Staff 281,781 335,208
Housing Trust 42,575 134,217
Lead Paint Hazard Abatement Project 30,000 30,600
PurchaseJRehabIResale DREAMS 15,000 57,672
Rental Unit Rehabilitation 60,000 239,395
Washington Court Project- Acquisition
Housing Totals 999.772 1.623,206
Economic Devetopment Programs:
Commercialllndustrial Building Rehab Loans( Cottingham & Butler) 320,000
E.D. Financial Assistance Program 169,300
Economic OeveloDment Services and Staff 107,551 107,551
Economic Development Totals 107.651 596.851
Neighborhood and Community Development Programs:
Accessjble Curb Ramps 64,446 87,015
Bishop Block Community Room 24,720
Child Care ResourcelReferral-Project Concern 8,833 9,530
Community Partnership Program (CP2)* 50,662 124,604
Dubuque Dispute Resolution Center 2,000 1,000
Information & Referral - Project Concern 25,069 27,097
Leadership Training 5,000 5,000
Neighborhood Development Services and staff 83,326 83,326
Neighborhood Infrastructure Improvements 50,000 50,000
Neighborhood Recreation Program 121,609 132,564
Neighborhood Support Grants 27,748 35,212
Senior Center 25,000 27,063
St Mark Community Center Rehab 20,000
Washington Tool Library 15,500 17,549
Washington Neighborhood Park 145,704
Zoning Inspection/Enforcement 13,000 13,000
~hborhood & Comm. Develop, Total. 492,195 803,424
Planning & Administration Programs:
CDBG Admin. Services and Staff 95,140 95,140
Finance 4,070 4,070
City Planning Services and Staff
Planning Administration 15,397 15,397
Planning City Planning 77,594 77,594
Planning and Administration Totals 192,201 192,201
ContJnguency (Uncommitted funds) 12,985
Totals 1,791,719 3,226,667
F:\l.IseriIATAtlKE'.C08G\Arn11lP1an\fY 07'(FY 2007 Plan.Ilh)07 CoIIlCi Amd 2