Port of Dbq Parking Lot accept project
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MEMORANDUM
October 31, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque - Parking Lot NO.1
Reconstruction and Landscaping Project
City Engineer Gus Psihoyos is recommending acceptance of the Port of Dubuque -
Parking Lot No. 1 Reconstruction and Landscaping Project, as completed by Portzen
Construction, Inc., in the final contract amount of $505,398.99, which is a 12.3%
increase from the original contract in the amount of $449,989.00 due to an overage in
project quantities and ten change orders.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
October 30, 2006
TO:
FROM:
Michael C. Van Milligen, City Ma;j~1)
Gus Psihoyos, City Engineer .~
SUBJECT: Port of Dubuque - Parking Lot NO.1
Reconstruction and Landscaping Project
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Port of Dubuque - Parking Lot NO.1 Reconstruction and Landscaping Project.
BACKGROUND
The Port of Dubuque - Parking Lot No. 1 Reconstruction and Landscaping Project
provided for the complete reconstruction of the existing parking lot between the Ports ide
Building and River's Edge Plaza. The project provided for aesthetics enhancements and
parking lot improvements that comply with Port of Dubuque Design Standards such as:
improved traffic flow and circulation; improved access to parking stalls; lighting
improvements; and the installation of landscape plantings and supporting irrigation
system.
The project provided for completing landscaping improvements to the existing parking
lots (No.2, 3 and 6) between the Portside Building and the National Mississippi River
Museum and Aquarium.
DISCUSSION
The Port of Dubuque - Parking Lot NO.1 Reconstruction and Landscaping Project was
completed by Portzen Construction, Inc. of Dubuque, Iowa, in the final contract amount
of $505,398.99, which is a 12.3% increase from the original contract in the amount of
$449,989.00.
The reason for the $41,600 increase in contract cost resulted from an overage in project
quantities. In addition, there were 10 change orders on the project that accounted for
$13,800. These change orders varied from the original project scope and included such
items as: additional storm sewer work; improvements to the irrigation system; and
modifications to the parking lot signage.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $505,398.99.
BUDGET IMPACT
The project cost summary for the Port of Dubuque - Parking Lot No. 1 Reconstruction
and Landscaping Project is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Consultant - Landscape Architect
Bid Award
$ 449,989.00
42,069.26
37,021.94
Additional Project Costs:
Parking Lot Lights
Milbank Control Cabinet
Alliant - Electric Service
15,898.00
3,148.00
2,000.00
$550,125.20
Total Project Funding
The project funding summary is as follows:
CIP No. Fund Description
7001521 Port of Dubuque Existing Lots
39579260 Parking - Dock Facility Depreciation
Total Project Funding
ACTION TO BE TAKEN
Final
$ 505,398.99
35,620.20
3,435.50
15,741.45
3,084.63
4,045.67
.$567 ,326.44
Fund Amount
$ 454,387.44
112,939.00
$567 .326.44
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost for the Port of Dubuque -
Parking Lot No. 1 Reconstruction and Landscaping Project.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Dawn Lang, Budget Director
RESOLUTION NO. 522-06
ACCEPTING THE PORT OF DUBUQUE - PARKING LOT NO. 1
RECONSTRUCTION AND LANDSCAPING PROJECT
Whereas, the contract for the Port of Dubuque - Parking Lot No. 1
Reconstruction and Landscaping Project (the Project) has been completed and
the City Manager has examined the work and filed a certificate stating that the
Project has been completed according to the terms of the contract, plans and
specifications and that the City Manager recommends that the Project be
accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the
Project is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor
from Port of Dubuque Existing Lots Capital Improvement Project (7001521) and
Parking - Dock Facility Depreciation (39579260) for the contract amount of
$505,398.99 less any retained percentage provided for therein as provided in
Iowa Code chapter 573, and to pay such retainage only in accordance with the
provisions of Iowa Code chapter 573.
Passed, approved and adopted this 6th day of November, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 523-06
FINAL ESTIMATE
Whereas, the construction contract for the Port of Dubuque - Parking Lot
NO.1 Reconstruction and Landscaping Project, has been completed and the City
Engineer has submitted his final estimate showing the cost thereof including the
cost of estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $567,326.44 and the said amount shall be paid from the Port of Dubuque
Existing Lots Capital Improvement Project (7001521) and Parking - Dock Facility
Depreciation (39579260) of the City of Dubuque, Iowa.
Passed, approved and adopted this 6th day of November, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: October 25. 2006
PROJECT NAME: PORT OF DUBUQUE - PARKING LOT NO.1
RECONSTRCTION AND LANDSCAPING PROJECT
CONTRACTOR: CONTRACT AMOUNT: $449.989.00
BID ITEM DESCRIPTION I [ UNIT CONTRACT AMOUNT EARNED
UNIT COST TO DATE
1 Removal of Asphalt Pavement SY $ 2.25 8530.00 $ 19,192.50
2 Removal of Concrete Pavement, Regardless of Type SY $ 6.00 860.00 $ 5,160.00
3 Removal of Existing Decorative Concrete Sidewalk SY $ 2.00 256.00 $ 512.00
4 Removal of Trees, Clearing & Grubbing - 6' and Under Each $ 250.00 16.00 $ 4,000.00
5 Storm Sewer, Removal of Existing Intake Each $ 500.00 2.00 $ 1,000.00
6 Existing Lights, Remove & Salvage Each $ 250.00 10.00 $ 2,500.00
Excavation, Unclassified CY $ 12.00 1530.00 $ 18,360.00
8 Backfill, Limestone Ton $ 9.00 0.00 $
9 3/4" Graded Stone Base Ton $ 10.00 1830.16 $ 18,301.60
10 1" Clean Bedding Stone (Under Riverwalk Pavement Only) Ton $ 16.00 16.77 $ 268.32
11 3" Crushed Stone Base Ton $ 12.50 17.80 $ 222.50
HMA Surface Course 2", 300K, S, 1/2" (PG 70-34) Ton $ 52.00 818.06 $ 42,539.12
13 HMA Binder Course 3", 300K, I, 1/2" (PG 64-22) Ton $ 48.85 1825.86 $ 89,193.26
14 Fixture Adjustment EA. $ 200.00 14.00 $ 2,800.00
15 PC Concrete Curb & Gutter, 2.5, New Placement LF $ 16.00 1477.23 $ 23,635.68
16 Decorative Concrete Sidewalk, 6" Integral Color, Quany Red w/ Color
Shake - Textured SF $ 9.35 1129.40 $ 10,559.89
17 Decorative Concrete Sidewalk, 6" Integral Color, Riverwalk Buff-
Textured SF $ 8.40 1028.62 $ 8,640.41
18 PC Concrete Handicapped Ramp, Dectectable Each $ 175.00 2.00 $ 350.00
19 Storm Sewer, Intake 101-B Each $ 1,650.00 4.00 $ 6,600.00
20 Storm Sewer, 15" RCP LF $ 45.00 121.50 $ 5,467.50
21 Water Service, Meter & RPZ Enclosure w/ PC Concrete Pad Each $ 3,500.00 1.00 $ 3,500.00
22 Water Service, Conbraco 40 - 200 11/2" RPZ Back Flow Preventer Each $ 500.00 1.00 $ 500.00
23 Water Service, 1-1/2"X3/4" Manifold, (1) 1.1/2" Inlet, (7) 3/4" Outlet Each $ 1 ,200.00 0.50 $ 600.00
24 Water Service, SR. EC, 1-1/2" Water Meter Each $ 750.00 1.00 $ 750.00
25 Water Service, 1-1/2" Ball Valve Eacl1 $ 100.00 1.00 $ 100.00
26 Water Service, 1-1/2" Union Each $ 75.00 1.00 $ 75.00
27 Water Service, 1-1/2" Tap Installation Each $ 650.00 1.00 $ 650.00
28 Water Service, 1~1/2" Copper Service Line, Type K LF $ 25.00 128.50 $ 3,212.50
29 Water Main, 6" Mega Lug MJ Each $ 60.00 5.00 $ 300.00
30 Water Main, 6" 90 Degree Bend MJ Each $ 200.00 1.00 $ 200.00
31 Water Main, 6" DIP, Class 52 LF $ 41.00 12.67 $ 519.47
32 Water Main, Hydrant MJ Each $ 1,850.00 1.00 $ 1,850.00
33 Parking Lot Lights, Installation Only Eacl1 $ 360.00 10.00 $ 3,600.00
34 Precast Concrete Foundations, Parking Lot Lights Each $ 835.00 10.00 $ 8,350.00
35 Electrical Service Controller Cabinet, Installation Only Each $ 550.00 1.00 $ 550.00
35A Precast Concrete Foundation, Electrical Service Controller Cabinet Each $ 800.00 1.00 $ 800.00
36 Pull Box, Colored, Buff, 15" x 25" Each $ 370.00 12.00 $ 4,440.00
37 Pull Box, Colored, Green, 15" x 25" Each $ 370.00 5.00 $ 1,850.00
37 A Conduit, 1" PVC Sch 80 Each $ 11.00 69.90 $ 768.90
38 Conduit, 2" PVC Sch 80 LF $ 6.00 1805.00 $ 10,830.00
38A Electrical Cable #8 THHN Green LF $ 0.80 1200.00 $ 960.00
39 Electrical Cable #8 XHHW LF $ 0.80 2375.00 $ 1,900.00
40 Backfill, Topsoil, 18" Depth CY $ 25.00 270.00 $ 6,750.00
41 Irrigation System, Complete LS $ 9,975.00 1.00 $ 9,975.00
42 Steel Edging, Black LF $ 4.00 70.00 $ 280.00
43A EGA, Emerald Green Arborvitae, 6 Ft. Each $ 160.00 9 $ 1,440.00
43B SSC, Spring Snow Crab, 1-112" Dia Trunk Each $ 190.00 63 $ 11,970.00
43C RB, Redbud, 1-1/2" Dia Trunk Each $ 190.00 3 $ 570.00
43D RB, River Birch, Clump, 8 Ft Each $ 220.00 6 $ 1,320.00
43E PD, Pagoda Dogwood, 1.1/2" Dia Trunk Each $ 240.00 2 $ 480.00
43F ABM, Autumn Blaze Maple, 2" Dia Trunk Each $ 300.00 5 $ 1,500.00
43G SC, Sargent Cherry, 1-1/2" Dia Trunk Eacl1 $ 240.00 2 $ 480.00
44A WB, Winterberry, 36" Height Eacl1 $ 85.00 21 $ 1,785.00
44B BB, Burning Bush, 30" Height Each $ 60.00 190 $ 11,400.00
44C SV, Shasta Viburnum, 36" Height Each $ 50.00 26 $ 1,300.00
44D AWS, Anthony Waterer Spirea, 18" Height Each $ 35.00 189 $ 6,615.00
44E VD, Chicago luster Viburnum, 36" Height Each $ 48.00 28 $ 1,344.00
44F VT, Compact American Cranberry, 36" Height Each $ 70.00 27 $ 1,890.00
44G TSY, Tauton Speading Yew, 30" Height Eacl1 $ 100.00 35 $ 3,500.00
44H PSC, Purple leaf Sandcherry, 36" Height Each $ 45.00 4 $ 180.00
45A GD, Black Eyed Susan Each $ 10.00 404 $ 4,040.00
458 PCF, Purple Cone Flower Each $ 10.00 404 $ 4,040.00
45C ACG, Coronation Gold Yarrow Each $ 10.00 404 $ 4,040.00
45D SD, Shasta Daisey Eacl1 $ 10.00 368 $ 3,680.00
46A Dl, Daylilies, Bareroot Eacl1 $ 5.00 1177 $ 5,885.00
46B DLS, Daylilly, Stella d' Ora, Bareroot Each $ 5.00 31 $ 155.00
47A DOL 1, 2 or 3, Dafodils PKG $ 160.00 0 $
48 Sod SY $ 4.00 555 $ 2,220.00
49A CKF, Calamagrotis Karl Forster Eacl1 $ 20.00 73 $ 1,460.00
49B BlG, Blue Lyme Grass Eacl1 $ 25.00 356 $ 8,900.00
49C MMl, Miscanthus Morning Light Each $ 25.00 54 $ 1,350.00
490 OC, Calamagrotis, Overdam Each $ 25.00 16 $ 400.00
50 Mulch, 3" Thick SY $ 50.00 1356.00 $ 67,800.00
51 Sawcut, Regardless of Pavement Type LF $ 3.50 97.00 $ 339.50
52 Manhole Ring & Cover Each $ 300.00 2.00 $ 600.00
53 Pavement Markings (Striping - Hatching - Directional Arrows) LS $ 1,470.00 1.00 $ 1,470.00
54 Erosion Control Plan - Operating Proceedures LS $ 2,500.00 1.00 $ 2,500.00
55 Temporary Fencing LS $ 3,300.00 1.00 $ 3,300.00
56 Traffic & Safery Control LS $ 2,750.00 1.00 $ 2,750.00
57 Mobilization LS $ 7,300.00 1.00 $ 7,300.00
58 Repair Allowance, Environmental Mitigation System Allowance $ 1,000.00 1.00 $ 1,000.00
TOTAL AMOUNT EARNED TO DATE - BASE BID ITEMS: I $ 491,617.15 I
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59 Storm Sewer, 18" RCP LF $60.00 24.34 $ 1,460.40
60 Water Main, 6" 22.5 Degree Bend, MJ Each $200.00 1.00 $ 200.00
61 Water Main, Nitro Gasket Each $69.00 5.00 $ 345.00
62 Storm Sewer, Intake 101-C Casting Each $595.98 4.00 $ 2,383.92
63 Erosion Stone, 3" - 6" Ton $24.00 41.73 $ 1,001.52
64 Irrigation System - Extra Museum Parking lot LS $3,200.00 1.00 $ 3,200.00
65 Repair & Relocate Existing Irrigation System LS $2,000.00 1.00 $ 2,000.00
66 Motorcycle Parking Pad LS $1,200.00 1.00 $ 1,200.00
67 Re-Install Parking lot Signage LS $1,291.00 1.00 $ 1,291.00
68 Material, Steel Pipe for Parking lot Sign Bases LS $700.00 1.00 $ 700.00
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS: I $ 13,781.84 I
TOTAL AMOUNT EARNED TO DATE: 1$ 505,398,99 I
TOTAL DUE CONTRACTOR:
Construction Engineering & Inspection
Consultant - Landscape Architect
Parking Lot Lights
Milbank Control Cabinet
Alliant - Electric Service
TOTAL CONSTRUCTION COST:
APPROVED:
CERTIFICATE OF THE CITY MANAGER:
Michael Van Milligan, City Manager
City of Dubuque, Iowa
CERTIFICATE OF THE CITY~~~
APPROVED: ~~
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
The undersigned,
PORTZEN CONSTRUCTION, INC.
CERTIFICATE OF THE CONTRACTOR:
contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all
CONTRACTOR:
TITLE:
DATE:
BY:
IfF
.D ?-'
1$ 505,398.99 I
$ 32,071.67
$ 3,435.50
$ 15,741.45
$ 3,084.63
$ 4,045.67
1$ 563,777.91 1