University Ave Embankment Stabilization Pro.
DU~~E
~~~
MEMORANDUM
October 31,2006
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: University Avenue Embankment Stabilization Project
Iowa DOT No. ER 2100 (636)--8R-31
CIP No. 3001080
Sealed bids were received by the Iowa Department of Transportation for the University
Avenue Embankment Stabilization Project. City Engineer Gus Psihoyos recommends
award of the contract to the low bidder, Connolly Construction, Inc., in the amount of
$305,082.40, which is 26.5% below the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
ftlv{~,jJ1L
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
THEClTYOF ~
DUB E
~ck~
MEMORANDUM
October 30,2006
TO:
FROM:
Michael C. Van Milligen, City Manage~ /J
Gus Psihoyos, City Engineer ,~ C5
University Avenue Embankment Stabilization Project
Iowa DOT No. ER 2100 (636)--8R-31
CIP No. 3001080
SUBJECT:
INTRODUCTION
The enclosed resolutions authorize the award of the construction contract for the
University Avenue Embankment Stabilization Project.
BACKGROUND
The project site is located in the 3300 block of University Avenue. On May 22, 2004
heavy rains resulted in a flooding event that adversely affected approximately 500 feet
of embankment on the north side of University Avenue. The existing creek located along
the bottom of the slope became flooded and caused the toe of the slope to erode, which
caused the embankment slope to fail. The failed slope is in a near vertical position
which has encroached within approximately four feet of the existing curb line at several
locations. Within the road right-of-way there are several existing underground and
overhead utilities in the immediate area of the embankment failure. These utilities are
main service lines for much of the west end of Dubuque. The owners of the utilities
expressed concern that it is not possible to temporarily relocate these service lines.
Since the slope failure damages to University Avenue occurred on a minor arterial, as
per the Federal Functional Classification System map for Dubuque, repairs are not
FEMA eligible. Thus the City submitted a Detailed Damage Inspection Report and
requested approval for Federal Emergency Repair (ER) Funding to complete the
permanent repair work.
In January 2006, the City received notification that the FHWA has reviewed the
Betterment Cost Justification and has approved the use of ER program funding for the
University Avenue Embankment Stabilization Project.
DISCUSSION
Due to the high average traffic volumes on University Avenue and the proximity of the
many utilities to the embankment it is necessary to determine a method to protect the
area with a permanent type repair. The University Avenue Embankment Stabilization
Project shall provide for the relocation and realignment of the existing stream away from
a more stable 2.5:1 slope. The plans provide for the placement of stabilization stone
and riprap on the embankment slope which will reinforce and prevent future erosion and
scour. The project will also require the removal and replacement of existing curb and
gutter, asphalt pavement and guardrail.
RIGHT-Of-WAY ACQUISITION
Due to the limited right-of-way adjacent to the project site and the need to relocate the
existing stream to accommodate the construction of the armored slope which required
the acquisition of property from the abutting property owners. Permanent construction /
maintenance easements were acquired from two land owners.
BID RESULTS
Sealed bids were received on the project by the Iowa Department of Transportation
(Iowa DOT) on October 17, 2006. Connolly Construction, Inc. of Peosta, Iowa,
submitted the low bid in the amount of $305,082.40. This amount is 26.5% below the
estimate of probable cost. A summary of the bid proposals received is as follows:
Contractor Name
Total Bid
Connolly Construction, Inc.
Steger Construction, Inc.
Tschiggfrie Excavating Co.
Peterson Contractors, Inc.
Reilly Construction Co., Inc.
$305,082.40
$325,002.50
$339,630.75
$375,145.00
$416,480.50
RECOMMENDATION
I recommend that the contract for the University Avenue Embankment Stabilization
Project be awarded to Connolly Construction, Inc. in the amount of $305,082.40.
PROJECT COST - BUDGET IMPACT
The estimate of probable costs for the University Avenue Embankment Stabilization
Project is summarized as follows:
Cost Estimate
Construction Contract
Contingency
Right-of-Way Acquisition
Engineering Design
Project Administration
Construction Engineering & Inspection
$415,000.00
41,500.00
15,360.00
22,936.00
20,000.00
20,000.00
$534.796.00
Total Project Cost
Bid Award
$305,082.40
41,500.00
15,360.00
22,936.00
25,000.00
25,000.00
$434,878.40
The project funding summary is as follows:
CIP No. Fund Description
Federal Emergency Relief (ER) Funding
3001080 University Slope Failure
Fund Amount
$ 195,253
$ 245,000
Total Project Funding
~ 440,253
The City has budgeted funds for the project (University Slope Failure CIP - 3001080)
that will be used as the local match and for expenses that are not eligible for ER
participation, such as consultant services, construction engineering and inspection, and
right-of-way acquisition.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolutions awarding the
University Avenue Embankment Stabilization Project to Connolly Construction, Inc. in
the amount of $305,082.40.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Dawn Lang, Budget Director
Ken Vanna, Local Systems Engineer, Iowa DOT
Roger Walton, District Staff Engineer, Iowa DOT
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RESOLUTION NO. 546-06
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 27th day of September, 2006, plans, specifications, form
of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the University Avenue Embankment Stabilization Project (Iowa DOT No. ER
2100 (636) -- 8R-31); and
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 6th day of November, ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 547-06
AWARDING CONTRACT FOR THE UNIVERSITY AVENUE
EMBANKMENT STABILIZATION PROJECT (IOWA DOT NO. ER 2100
(636) -- 8R-31)
Whereas, said sealed proposals were opened and read on the 17th day of
October, 2006, by the Iowa Department of Transportation (Iowa DOT) and it has
been determined that the bid of Connolly Construction, Inc. of Peosta, Iowa, in
the amount of $305,082.40 was the lowest responsible bid for the furnishings of
all labor and materials and performing the work as provided for in the plans and
specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Connolly
Construction, Inc., subject to the concurrence by Iowa Department of
Transportation (Iowa DOT), and the Manager be and is hereby directed to
execute a contract on behalf of the City of Dubuque for the complete
performance of the work.
Passed, approved and adopted this 6th day of November, ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 548-06
APPROVING CONSTRUCTION CONTRACT WITH CONNOLLY
CONSTRUCTION, INC. FOR THE UNIVERSITY AVENUE
EMBANKMENT STABILIZATION PROJECT (IOWA DOT NO. ER 2100
(636) -- 8R-31)
Whereas the City Council by Resolution No.5_4}-06 awarded the
construction contract for the University Avenue Embankment Stabilization Project
(Iowa DOT No. ER 2100 (636) -- 8R-31) to Connolly Construction, Inc.; and
Whereas Connolly Construction, Inc. has submitted the attached executed
contract and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved.
2. The City Manager is hereby authorized and directed to execute the
contract on behalf of the City of Dubuque.
Passed, approved and adopted this 6th day of November ,2006.
Attest:
Jeanne F. Schneider, CMC, City Clerk