Asbury Tank Reconditioning Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request for Acceptance of the Completion of the Asbury Tank
Reconditioning Project CIP #740 -2204
DATE: October 8, 2013
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
Water Department Manager Bob Green is recommending acceptance of the
construction contract for the reconditioning of the Asbury Tank Reconditioning Project,
as completed by Classic Protective Coatings, in the final contract amount of $682,950.
Forty -nine thousand eight hundred dollars of the contingency funds were approved to
be spent to upgrade the final coating, which is expected to extend the life of the overall
coating by 10 years.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
Masterpiece on the Mississippi
Dubuque
Itatetd
All- America City
1
2007 • 2012 •201:
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Request for acceptance of the completion of the Asbury Tank
Reconditioning Project CIP #740 -2204
DATE: September 17, 2013
INTRODUCTION:
The enclosed resolution provides for the acceptance of the construction contract for the
reconditioning of the Asbury standpipe with Classic Protective Coatings of Menomonie,
WI for $682,950.00.
BACKGROUND:
This project included the structural repairs, cleaning, sandblasting and painting of the
interior and exterior surfaces of the Asbury standpipe located at 3040 Asbury Road.
BUDGET IMPACT:
The cost summary for the Asbury Tank Reconditioning Project is as follows:
$49,800 of the contingency funds shown were approved to be spent to upgrade the final
coating which is expected to extend the life of the overall coating by 10 years.
The project funding summary is as follows:
CIP
Award
Final
Construction Contract
$ 633,150.00
$ 633,150.00
Contingency
$ 81,457.50
$ 49,800.00
Engineering Design & Inspection
$ 54,620.00
$ 54,620.00
Total Project Cost
$ 769,227.50
$ 737,570.00
$49,800 of the contingency funds shown were approved to be spent to upgrade the final
coating which is expected to extend the life of the overall coating by 10 years.
The project funding summary is as follows:
CIP
Fund Description
Fund Amount
740 -2204
Asbury Tank Reconditioning Project
$ 592,500.00
740 -2261
Ramp Utility Relocation
$ 145,070.00
Total Project Funding
$ 737,570.00
ACTION TO BE TAKEN:
I respectfully request that the city council adopt the attached resolution accepting the
improvement and authorizing payment of the contract award of $682,950 to Classic
Protective Coatings of Menomonie, WI for the Asbury Tank Reconditioning Project.
BG:jr
Attachments
cc: Jenny Larson, Budget Director
Jackie Rodriguez, Water Plant Manager
File
2
RESOLUTION NO. 304 -13
ACCEPTING THE ASBURY TANK RECONDITIONING PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Asbury Tank Reconditioning
Project (the Project) has been completed and MSA Professional Services of Dubuque,
Iowa, the City's consulting engineering firm, has examined the work and filed a letter
stating that the Project has been completed according to the terms of the Public
Improvement Contract and has recommended that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City's consulting firm is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay the Contractor from the
Water Department's FY -2014 Capital Improvement Program Budget Fund Code 740-
2204 appropriation for the contract amount of $682,950.00 less any retained percentage
provided therein as provided in Iowa Code, Chapter 573, and to pay such retainage only
in accordance with the provisions of Iowa Code Chapter 573.
Passed, approved and adopted this 21st day of October, 2013.
Attest:
Ke in'= irnstahl, City C w-
A
/ Roy D. Buol, Mayor
Iowa Guide 34a Iowa Instruction 1942 -A
STATEMENT OF FINAL COMPLETION
AND
OWNER'S ACCEPTANCE OF THE WORK
PROJECT: AS6,yt?;
r oni
ENGINEER / M�(; 'esst tj .j
ARCHITECT: C _
�F f Ji C eC 1 �-r� C_ •
OWNER: G; D1 T jc ve _ CONTRACTOR: C 144,SSr G
a(-bMent -Pry•. Cv- is
I, the undersigned Engineer / Architect of the above designated project, do hereby state that:
1. The construction provided for pursuant to CONTRACT DOCUMENTS including all
approved amendments and Change Orders, hereafter called the WORK between the
OWNER and CONTRACTOR has been completed and to the best of my knowledge and
belief, is in substantial compliance with the provisions of the CONTRACT DOCUMENTS.
2. The final payment authorized hereto and made a part hereof is a complete and
accurate summary of the WORK performed in accordance with the CONTRACT
DOCUMENTS. 4 3. The total cost of the WORK as completed is 4 G82- 75 0 . 00
I recommend; under the provisions of the CONTRACT DOCUMENTS, that the WORK be
accepted and that the final payment be made.
Engineer / Architect
By , ylt Qik) Tefra-:n Date
The CONTRACTOR shall guarantee materials and equipment furnished and construction
performed by providing a PERFORMANCE BOND which shall remain in full force and effect for
a period of one year from date of acceptance by OWNER.
(Note if Statement of Substantial Completion was issued them effective date of Bond is as
approved by the OWNER on Statement of Substantial Completion)
Acce ted By CONTRACTOR
By °'
Title -\:)t' ,;�, -.
Date (96 fil
(4 -7 -97) SPN 5
Accepted BY OWNER
By.
Title
Date
Contractor's Application For Payment No. 4
To (Owner): City of Dubuque Water Department
Application Period: 6/28/2013- 7/22/2013
Application Date: July 22, 2013
Project: Asbury Standpipe Reconditioning Project
From (Contractor): Classic Protective Coatings
Notice to Proceed Date: April 15, 2013
Contract:
Via (Engineer) MSA Professional Services, Inc.
Owner's Contract No.: CIP No. 740 -2204
Contractor's Project No.:
Engineer's Project No.: 00492032
Application for Payment
Change Order Summary
Approved Change Orders
Number
Additions
Deductions
1
$49.800.00
1.
TOTALS
NET CHANGE BY
CHANGE ORDERS
$49,800.00
$0.00
$49,800.00
Contractor's Certification
The undersigned Contractor certifies that: (1) all previous progress payments received
from Owner on account of Work done under the Contract have been applied on account
to discharge Contractor's legitimate obligations incurred in connection with Work
covered by prior Applications for Payment; (2) title of all Work, materials and
equipment incorporated in said Work or otherwise listed in or covered by this
Application for Payment will pass to Owner at time of payment free and clear of all
Liens, security interests and encumbrances (except such as are covered by a Bond
acceptable to Owner indemnifying Owner against any such Liens, security interest or
encumbrances); and (3) all Work covered by this Application for Payment is in
accordance with the Contract Documents and is not defective.
1
hate:
�//l3
1. ORIGINAL CONTRACT PRICE
2. Net change by Change Orders
3. CURRENT CONTRACT PRICE (Line 1 t 2)
4. TOTAL COMPLETED AND STORED TO DATE
(Column G on Progress Estimate)
5. RETAINAGE:
a. % x $_Work Completed
b. % x $ Stored Material
c. Total Retainage (Line 5a + Line 5b)
6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5c)
7. LESS PREVIOUS PAYMENTS (Line 6 from prior Application)
8. AMOUNT DUE THIS APPLICATION
9. BALANCE TO FINISH, PLUS RETAINAGE
(Column I on Progress Estimate + Line 5 above)
Payment of:
is recommended by:
Payment of:
is approved by:
Approved by:
$62,624.56
(Line 8 or other - attach explanation of other amount)
$62,624.56
(Line 8 or other - attach explanation of other amount)
(Owner)
Funding Agency (if applicable)
633,150.00
49, 800.00
682.950.00
682,950.00
0.00
0.00
0.00
682,950.00
620,325.44
62,624.56
0.00
(Date)
(Date)
(Date)
EJCDC No. C -620 (2007 Edition)
Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute.
Page 1 of 3
00 62 76 -1 Asbury Standpipe Reconditioning Project Pay Application No. 4 07222013
Progress Estimate
Contractor's Application
For (contract): Asbury Standpipe Reconditioning Project
Application Number:4
Appliw'ttioa Pcrio4 6/28/13 - 7/22/13
Appliniion Date: 712N20t0
A
B
C D E
F
G 81
I
Item
Bid
Unit
Bid
Work Completed
Materials Presently
Total Completed and Stored to Date
Bid Item
Description
Quantity
Units
Price
Value
From Previous
Quantity this
Value this
Stored
$
Balance to Finish
No
Application
Period
Application
(not in C or E)
(C + E +F)
(0 / B)
(B - G)
1
Structural Modifications
1
LS
$44,300.00
$44,300.00
$41,287.60
0.068
S3,012.40
50.00
$44,300.00
100%
$0.00
2
Surface Repairs
120
HR
$100.00
$12,000.00
57,100.00
49
S4,900.00
$0.00
$12,000.00
100%
$0.00
3
Interior Abrasive Blast and Coating
1
LS
$266,000.00
$266,000.00
$266,000.00
0.000
$0.00
$0.00
5266,000.00
100%
50.00
4
Exterior Abrasive Blast and Coating and Containment
1
LS
$285,850.00
$285,850,00
$279,847.15
0.021
$6,002.85
$0.00
S285,850.00
100%
50.00
5
Mobilization (Move In and Out and Cleanup)
1
LS
$25,000.00
$25,000.00
$18,750.00
0.250
$6,250.00
$0.00
$25,000.00
100%
$0.00
CO1
Exterior Abrasive Blast and Coating (Gloss Finish) and
1
LS
$49,800.00
$49,800.00
$39,989.40
0.197
$9,810.60
$0.00
$49,800.00
100%
$0.00
Totals
5633,150.00
$365,880.90
829.975.85
$682,950.00
$0.00
EJCDC No. C-620 (2007 Edition)
Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute.
Page 2 of 3
00 62 76 -2 Asbury Standpipe Reconditioning Project Pay Application No 4 07222013 Progress Estimate
Stored Material Summary
Contractor's Application
For (contract):
Application Number:
Application Period:
Application Date:
A
B
C
D
E
W
F
G
Stored Previously
Stored this Month
Incorporated in Work
Materials
Shop Drawing
Date
Amount
Amount
Date
Amount
Remaining in
Invoice No.
Transmittal No.
Materials Description
(Month/Year)
($)
($)
Subtotal
(Month/Year)
($)
(D + E -.F7)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals
$0.00
$0.00
$0.00
$0.00
$0.00
EJCDC No. C -620 (2007 Edition)
Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute.
Page 3 of 3
Oad2 rret&ndpipe Reconditioning Project Pay Application No. 4 07222013 Stored Material Summary