Access Ramp Installation Project 2013_AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2013 Access Ramp Installation Project
DATE: October 28, 2013
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2013 Access Ramp Installation Project, as completed by Midwest Concrete, in
the final contract amount of $86,811.03.
Midwest Concrete submitted the low bid in the amount of $20,400.10 for replacing 15
pedestrian access ramps in conjunction with the Public Works asphalt overlay program.
Additional non - conforming pedestrian curb ramps were identified in need of
replacement and were added to the project. A total of 53 pedestrian access ramps
were constructed. The pedestrian access ramps vary in size due to topographic issues
so it is not possible to merely extrapolate costs to go from 15 to 53 ramps. Historically
the final cost of this project would normally fund the construction of 34 pedestrian
access ramps, so the City received good value on the investment this year.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2013 Access Ramp Installation Project
CIP: 3001227
DATE: October 25, 2013
INTRODUCTION
Dubuque
All-America city
1111 f
2007 • 2012 • 2013
The enclosed resolution provides for the acceptance of the construction contract for the
the 2013 Access Ramp Installation Project.
BACKGROUND
The 2013 Access Ramp Installation Project provided for the replacement of access
ramps at various locations throughout the City in conjunction with the Public Works
asphalt overlay program.
In accordance with Iowa Code § 384.103 and § 364.12(3)(c), and Iowa Code, Section
26.14, on May 13, 2013 the City solicited competitive quotations for the 2013 Access
Ramp Installation Project. Midwest Concrete of Peosta, Iowa, submitted the low bid in
the amount of $20,400.10.
DISCUSSION
The 2013 Access Ramp Installation Project was completed by Midwest Concrete of
Peosta, IA in the final contract amount of $86,811.03. The original contract included
replacing 15 pedestrian access ramps in conjunction with the Public Works asphalt
overlay program. Additional non - conforming pedestrian curb ramps were identified in
need of replacement and were added to the project.
A total of 53 pedestrian access ramps were constructed. The pedestrian access ramps
vary in size due to topographic issues so you can't merely extrapolate costs to go from
15 to 53 ramps. Historically, the cost above would normally fund the construction of 34
pedestrian access ramps so the City received good value in the investment this year.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize payment of
the contract amount of $ 86,811.03 to Midwest Concrete for the 2013 Access Ramp
Installation Project.
BUDGET IMPACT
The cost summary for the 2013 Access Ramp Installation Project is as follows:
Award Final
Construction $20,400.10 $86,811.03
Contingency 2,040.01 0.00
Engineering 3,366.02 4,915.50
Total Project Cost $25,806.13 $91.726.53
The funding summary for the project is as follows:
CIP
3001227
Funding Source
Curb Ramp Program
Fund Amount
$ 91, 726.53
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting the
improvements and authorizing payment of the contract amount of $86,811.03 to
Midwest Concrete for the 2013 Access Ramp Installation Project.
Prepared by Tom Kopp, Engineering Technician
cc: John Klostermann, Street and Sewer Maintenance Supervisor
Jon Dienst, Civil Engineer II
RESOLUTION NO. 312 -13
ACCEPTING THE 2013 ACCESS RAMP INSTALLATION PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the 2013 Access Ramp Installation
Project (the Project) has been completed and the City Engineer has examined the work
and filed a certificate stating that the Project has been completed according to the terms
of the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Curb Ramp Program capital improvement appropriation for the contract amount of
$86,811.03 less any retained percentage provided for therein as provided in Iowa Code
chapter 573, and to pay such retainage only in accordance with the provisions of Iowa
Code chapter 573.
Passed, approved and adopted this 4th day of November, 201
G �p
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2013 ACCESS
RAMP INSTALLATION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2013 Access Ramp Installation Project, and that said Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $91,726.53.
r
Dated this 0`--' .day of 2013.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the:265 day of
Kevin Firnstahl,
Clerk
City of Dubuque - Engineering Division
FINAL PAYMENT FORM
PARTIAL PAYMENT NO: COUNCIL FINAL
PROJECT NAME: 2013 ACCESS RAMP INSTALLATIONS
Various Locations for Asphalt Overlay Program
CONTRACTOR: Midwest Concrete
BID ITEM DESCRIPTION
UNIT
DATE: October 22, 2013
CONTRACT AMOUNT: $20,400.10
UNIT COST
1 PCC Concrete Sidewalk remove SF $1.20
2 Remove Curb & Gutter LF $3.50
3 Graded Stone Base TON $15.00
4 Barrier Wall 6" Wide ConstrUct LF $20.00
5 PCC Sidewalk 4" Construct SF $3.00
6 PCC Sidewalk 6" Construct SF $3.75
7 PCC Curb & Gutter 2.5' Construct LF $13.00
8 PCC Access Ramp Detectable Warning Area ( Each = 2' x 4' Area) EACH $85.00
9 Backfill, Topsoil SY $6.00
10 Seeding SY $4.00
10 Sod SY $5.00
11 Traffic Control & Safety Control LUMP SUM $400.00
12 Erosion Control LUMP SUM $400.00
13 Mobilization LUMP SUM $1,020.00
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
3312.43 $ 3,974.92
681.50 $ 2,385.25
125.70 $ 1,885.50
0.00 $ -
2594.80 $ 7,784.40
1074.26 $ 4,028.48
671.50 $ 8,729.50
27.00 $ 2,295.00
116.66 $ 699.96
116.66 $ 466.64
0.00 $
2.74 $ 1,094.40
1.00 $ 400.00
1.00 $ 1,020.00
TOTAL AMOUNT EARNED TO DATE:
I $ 34,764.04 1
CHANGE ORDERS
PCC Concrete Sidewalk remove SF $ 1.53 3936.84 $ 6,023.37
Remove Curb & Gutter LF $ 5.75 697.32 $ 4,009.59
Barrier Wall 6" Wide Construct LF $ 27.50 23.00 $ 632.50
PCC Sidewalk 4" Construct SF $ 3.50 2990.12 $ 10,465.42
PCC Sidewalk 6" Construct SF $ 4.63 776.46 $ 3,595.01
PCC Curb & Gutter 2.5' Construct LF $ 18.50 666.25 $ 12,325.63
PCC Access Ramp Detectable Warning Area ( Each = 2' x 4' Area) EACH $ 160.00 39.50 $ 6,320.00
Backfill, Topsoil SY $ 13.00 422.92 $ 5,497.96
Seeding SY $ 6.00 422.92 $ 2,537.52
Reset Water Valve Box EACH $ 50.00 2.00 $ 100.00
Reset MH Frame & Cover EACH $ 270.00 2.00 $ 540.00
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
TOTAL AMOUNT EARNED TO DATE:
1 $ 86,811.03 1
$4,915.50 1
1 $91,726.53 1
$ 52,046.99
1 $ 86,811.03 1
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to 0
APPROVED:
APPROVED:
above improvement.
Michael Van Milligen, Ci
City of Dubuque IoM✓
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Midwest Concrete contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR: Midwest Concrete
BY: V✓ "I(,AN,
TITLE: Ok-%r
DATE: It-L1-�3