Safe Routes to School Project_AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
SUBJECT: Safe Routes to School Program - Dubuque School Safety Improvements
Project #SRTS -U- 2100(663)- -8U -31
(CIP 1011922)
DATE: October 28, 2013
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Safe Routes to School Program — Dubuque School Safety Improvements
Project, as completed by McDermott Excavating, in the final contract amount of
$67,545.09, which is below the original contract amount of $69,819.56.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO:
FROM: Gus Psihoyos, City Engineer
DATE: October 22, 2013
Dubuque
an- AmedcaCdy
2007 • 2012 • 2013
Michael C. Van Milligen, City Manager
RE:
Safe Routes to School Program - Dubuque School Safety Improvements
Project #SRTS -U- 2100(663)- -8U -31
(CIP 1011922)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS-
U- 2100(663)-- 8U -31.
BACKGROUND
On September 20, 2010, the City Council authorized (Res. 367 -10) the filing of an
application with the Iowa DOT for funds through the Safe Routes to School (SRTS)
Infrastructure Grant Program for improvements at school locations identified by the Safe
Routes to School Master Plan.
The City received a grant for $70,750 for a Safe Routes to School Program Project which
provides funding for the development and completion of the following:
Hi 1 ;,;I
err ( 1
Resurrection Elementary School
Asbury Road
Hacienda Drive
Welter Street
Eisenhower Elementary School
John F. Kennedy
Road
Raven Oaks
Drive
Spring Valley Drive
Marshall Elementary School
Rhomberg Avenue
Ann Street
Decatur Street
Eleanor Roosevelt Middle School
Radford Road
Wolff Road
Saratoga Road
— Resurrection Elementary School: Four speed reduction flashing beacons were
installed at each end of the corridor. A new crosswalk and a crossing island was
constructed approximately 540 feet west of Hacienda Drive. In addition, Strobe
Pedestrian crossing devices were added at the new crossing located 540 feet west of
Hacienda on Asbury Road for Resurrection School. In anticipation of the project, in
2012, property owners complied and installed 670 linear feet of sidewalk along the
south side of Asbury Road from St. John Drive to the east property line of The Plastic
Center property to accommodate students walking to and from Resurrection School.
- Eisenhower Elementary School: Two speed reduction flashing beacons were
installed at each end of the corridor, and the existing crosswalk and two stop bars
were repainted.
- Marshall Elementary School: Two speed reduction flashing beacons were installed
at each of the corridor, and the existing crosswalk and two stop bars were repainted.
- Eleanor Roosevelt Middle School: Two speed reduction flashing beacons were
installed at each end of the corridor. Four existing crosswalks and four stop bars at
Radford Court and three crosswalks at Saratoga Road were repainted.
The City originally bid the project through the Iowa DOT in the fall of 2012. One bidder
responded and the bid was 134% over the engineer's estimate of $60,783. As a result of
the high bid received, Engineering staff talked to IDOT Systems Planning staff to see if
this project could be let locally. IDOT stated that the project can be let locally since the
estimate is under $100,000.
DISCUSSION
The Safe Routes to School Program - Dubuque School Safety Improvements Project
#SRTS -U- 2100(663)-- 8U -31was completed by McDermott Excavating of Dubuque, Iowa
in the final contract amount of $67,545.09, which is below the original contract amount of
$69,819.56.
RECOMMENDATION
I recommend that the City Council accept the public improvements and authorize the final
payment of the contract amount of $67,545.09 to McDermott Construction for the Safe
Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U-
2100(663)-- 8U -31. The Iowa Department of Transportation has reviewed the quantities
and payments and concurs with the recommendation.
2
BUDGET IMPACT
The project cost summary for the Safe Routes to School Program - Dubuque School
Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 is as follows:
Award Final
Construction Contract $69,819.56 $67,545.09
Contingency 6,219.47 0.00
Construction Engineering & Inspection 10,262.13 6,740.54
Total Project Cost $86,301.16 $74,285.63
The project funding summary is as follows:
Fund
CIP No. Fund Description Amount
Safe Routes to School Grant $ 67,545.09
1011922 Safe Routes to School 6,740.54
Total Project Funding $74,285.63
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution to accept the
public improvements for and to authorize the final payment of the contract amount of
$67,545.09 to McDermott Excavating for the Safe Routes to School Program - Dubuque
School Safety Improvements Project #SRTS -U- 2100(663)-- 8U -31.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
David Ness, Civil Engineer
Duane Richter, Engineering Technician
Nathan Steffen, Engineering Technician
3
RESOLUTION NO. 313 -13
ACCEPTING THE SAFE ROUTES TO SCHOOL PROGRAM - DUBUQUE SCHOOL
SAFETY IMPROVEMENTS PROJECT #SRTS -U- 2100(663)- -8U -31 AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Safe Routes To School Program -
Dubuque School Safety Improvements Project #SRTS -U- 2100(663)-- 8U -31. (the
Project) has been completed and the City Engineer has examined the work and filed a
certificate stating that the Project has been completed according to the terms of the
Public Improvement Contract and that the City Engineer recommends that the Project
be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Safe Routes to School Grant appropriation for the contract amount of $67,545.09 less
any retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Passed, approved and adopted this 4th day of November, 2013.
Attest:
e -v:027,0
Kevin Firnstahl, CMC City Clerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SAFE ROUTES
TO SCHOOL PROGRAM - DUBUQUE SCHOOL SAFETY IMPROVEMENTS
PROJECT #SRTS -U- 2100(663)-- 8U -31.
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Safe Routes To School Program - Dubuque School Safety
Improvements Project #SRTS -U- 2100(663)-- 8U -31., and that said Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $74,285.63.
/
Dated this a2,54 day of %0 -are, = , 2013.
Filed in the office of the City Clerk on the
— 1)').,"
Gus Psihoyos, City Engineer
day of "� 2013.
TI IE CITY OF
DUBi JE
Masterpiece on the Mississippi
City of Dubuque - Engineering Division
Project Close Out
PROJECT NAME: Safe Routes to School Project
CONTRACTOR:
DATE: October 22, 2013
McDermott Excavating
BID ITEM DESCRIPTION
1 MODIFIED SUBBASE
2 STANDARD OR SLIP FORM PCC PAVEMENT, CLASS C, CLASS 3 DURABILITY, 6 II\
3 REMOVAL OF PAVEMENT
4 REMOVAL OF SIDEWALK
5 SIDEWALK, P.C. CONCRETE, 4 IN.
6 SIDEWALK, P.C. CONCRETE, 6 IN.
7 DETECTABLE WARNINGS
8 CURB AND GUTTER, P.C. CONCRETE, 2.0 FT.
9 STEEL BREAKAWAY SIGN POSTS FOR TYPE A OR B SIGNS, W 6 X 12
10 TYPE A SIGNS, SHEET ALUMINUM
11 PAINTED PAVEMENT MARKINGS, HIGH -BUILD WATERBORNE
12 TRAFFIC CONTROL
13 FLAGGERS
14 MOBILIZATION
15 FLASHING BEACON
16 RAPID FLASHING CROSSWALK ASSEMBLY
17 BRICK PAVERS, INSTALLATION ONLY
18 SAND SETTING BED
19 POLYMERIC JOINT SAND
20 SODDING
UNIT
CY
SY
SY
SY
SY
SY
SF
LF
EACH
SF
STA
LS
EACH
LS
EACH
EACH
SF
SF
SF
SQ
PLAN
QUANTITY
CONTRACT AMOUNT: $69,819.56
CONTRACT
UNIT COST
10.00 $ 40.00
60.50 $ 57.54
60.50 $ 16.50
26.50 $ 13.00
26.90 $ 39.90
4.40 $ 55.13
48.00 $ 35.70
75.00 $ 19.95
16.00 $ 151.20
128.00 $ 21.60
45.23 $ 59.40
1.00 $ 2,100.00
6.00 $ 200.00
1.00 $ 6,320.00
12.00 $ 2,481.00
2.00 $ 3,927.00
185.00 $ 12.15
185.00 $ 1.10
185.00 $ 1.20
15.00 $ 152.00
QUANTITY
TO DATE
8.77
60.50
60.50
14.70
26.70
4.06
40.50
113.16
16.00
128.00
42.77
1.00
AMOUNT EARNED
TO DATE
$ 350.80
$ 3,481.17
$ 998.25
$ 191.10
$ 1,065.33
$ 223.83
$ 1,445.85
$ 2,257.54
$ 2,419.20
$ 2,764.80
$ 2,540.54
$ 2,100.00
COMP.
87.70%
100.00%
100.00%
55.47%
99.26%
92.27%
84.38%
150.88%
100.00%
100.00%
94.56%
100.00%
1.00 $ 6,320.00 100.00%
12.00 $ 29,772.00 100.00%
2.00 $ 7,854.00 100.00%
202.40 $ 2,459.16 109.41%
202.40 $ 222.64 109.41%
202.40 $ 242.88 109.41%
5.50 $ 836.00 36.67%
AMOUNT EARNED TO DATE:
$ 67,545.09
96.74%
CHANGE ORDER - EXTRA WORK ITEMS
CHANGE PREVIOUS CURRENT TOTAL
ORDER TOTAL PAY PERIOD ADJUSTMENT
AMOUNT ADJUSTMENT ADJUSTMENT TO DATE
Change Order Amount Earned to Date:
Total Amount Earned to Date:
$
$
$ 67,545.09
Total Amount Earned:
Stored Materials To Date:
Total Due Contractor:
Total Engineering:
Total Project Cost:
CERTIFICATE OF THE CITY MANAGER:
$ 67,545.09
$ 67,545.09
$ 6,740.54
r$ 74,285.63
I hereby certify that the above statement shows in detail the correct amount all work required to complete the above improvement.
APPROVED:
APPROVED:
Michael Van Mitligen, City nager
City of Du uque, Iowa
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
McDermott Excavating contractor for the above improvement, does hereby
accept the above "Total Due Contractor ", as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TITLE:
DATE:
McDermott Excavating
/0-,1.3 -I