11 4 13 City Council AgendaROLL CALL ORDER FOR MEETING OF 11/4/2013
Connors, Jones, Lynch, Resnick, Sutton, Braig, Buol
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W. 6th Street
November 4, 2013
Council meetings are video streamed live and archived at
www.cityofdubuaue.org /media and on Dubuque's CityChannel on the
Mediacom cable system at Channel8 (analog) and 85.2 (digital).
WORK SESSION
5:30 PM
Jule Transit System - Midtown Loop & Feeder ICAAP Grant Route Implementation
City Receives $897.763 Grant for Jule System C. nfrhaul -MW Memo Staff Memo Route Concept Diagram Current Route Ma , Trip Time Savings
Calculations NewRoute Map Draft - Route Schedules Community Information Plan
1. Philanthropy Day (November 15, 2013)
Philanthrnnv Day Prnriamatinn
2. Key Club Week (November 4 -8, 2013)
KevClub Proclamation,
3. Adoption Month (November 2013)
,adoption Month Prnriamatinr>
4. Hunger and HomelessAwareness Month
Hunger and Homeless Avereness P roclamation
5. Hospice Month (November 2013)
Hospice Month Proclamation
REGULAR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
PROCLAMATION (S)
PRE SENTATION(S)
1. Dubuque Main Street Awards
Leisure Services Manager Marie Ware to present the Best New Construction Project award for the Port of Dubuque Marina.
Dubuque Main Street ExecutWe Director Dan LoBianco to present the Best CorrmunKy Development Project award for Engine House
No. 1.
Pod of Dubuaue Award incline House No 1 Award,
CONSENT ITEMS
The consent agenda items are considered to be routine and non - controversial and all consent items will be normally voted upon in a single
motion without any separate discussion on a particular item. If you would like to discuss one of the Consent Items, please go to the microphone
and he recognized by the Mayor and state the item you would like removed from the Consent Agenda for separate discussion and
consideration.
1. Minutes and Reports Submitted
Catfish Creek Watershed Management Association of 7123; City Council Proceedings of 10/21; Civil Service Commission of 10/21;
Community Development Advisory Commission of 10116; Dubuque County Emergency Management Association of 216; Historic
Preservation Commission of 10117; Human Rights Commission of 919; Investment Oversight Advisory Commission of 10/23; Zoning
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Board of Adjustment of 10/24; Proof of Publication for City Council proceedings 10/7
Suggested Disposition: Receive and File
CCWMA 7/23 Civil Service 10/21 City Council Proceedings 10/21 CDAC 10/16 Dubuque Co. EMA 216 Historic Preservation 10/17 Human
Rights 9/9, Investment Oversight 10/23, Zoning Board of Adjustment 10/14, Proof- City Council Proceedings 10/7
2. Notice of Claims and Suits
Robert Allemann for property damage; Avery Butler for property damage; Tom Ochs for property damage
Suggested Disposition: Receive and File; Refer to City Attorney
Allemann Claim Butler Claim Ochs Claim
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa
Communities Assurance Pool: Avery Butler for property damage; Tom Ochs for property damage; Resurrection Church for property
damage; Aaron Walling for vehicle damage
Suggested Disposition: Receive and File; Concur
ICAP Claims
4. Convention and Visitors Bureau - Iowa Tourism Award
Media release from Keith Rahe, President of the Convention and Visitors Bureau announcing receipt of the Outstanding Promotional
Materials and People's Choice Award from the Iowa Tourism Conference.
Suggested Disposition: Receive and File
CVB Iowa Tourism Award Media Release
5. Dubuque City Services Guide
City Manager transmitting the Dubuque City Services Guide.
Suggested Disposition: Receive and File
Dubuque City Services Guide
6. Delinquent Garbage Collection Charges
City Manager recommending approval of a resolution authorizing the City to certify garbage collection charges to the Dubuque County
Treasurer in order to establish real property liens for collection of such charges.
RESOLUTION Authorizing the City to collect delinquent garbage collection charges in accordance with Title 6- 6 -3C2o; title 6 -6-4B3 &
Title 6-6B of the Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Garbage Collection Assessments -MVM Memo Staff Memo Resolution Public Notice Schedule of Assessments
7. Rockefeller Foundation 100 Resilient Cities Centennial Challenge Team
City Manager recommending approval to submit an application for the Rockefeller Foundation 100 Resilient Cities Centennial
Challenge Team.
Suggested Disposition: Receive and File; Approve
Application to 100 Resilient Cities Centennial Challenge -MVM Memo Mayor Letter of Support 100 RC Challenge Application 100 RC
Challenge
8. Collective Bargaining - Operating Engineers Local #234
City Manager recommending approval of an Amendment to the Collective Bargaining Agreement between the City of Dubuque and the
International Union of Operating Engineers, Local #234 as it relates to a part -time cashier position in the Utility Billing Department.
Suggested Disposition: Receive and File; Approve
Amendment to Operating Engineers Collective Bargaining Agreement -MVM Memo Memo - Amendment to Operating Engineers Collective
Bargaining Agreement Amendment
9. Voluntary Dental Plan
City Manager recommending approval of the new premiums for the Delta Dental Plan effective January 1, 2014 through December 31,
2014 and authorizing the City Manager to sign the Financial Exhibit.
Suggested Disposition: Receive and File; Approve
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Voluntary Dental Plan -MVM Memo Staff Memo Delta Dental Financial Exhibit
10. National Association of State Park Directors
City Manager transmitting correspondence from Priscilla Giegis, President of the National Association of State Park Directors,
to Govemor Terry Branstad expressing gratitude for hosting their 2013 Annual Conference in Dubuque.
Suggested Disposition: Receive and File
Letter to Govemor Branstad
11. Mississippi River Economy Summit
City Manager transmitting information regarding the October 16, 2013 Mississippi River Cities and Towns Initiative Economy Summit.
Suggested Disposition: Receive and File
Mississippi River Economy Summit -Part 1 Mississippi River Economy Summit -Part 2
12. Access Ramp Installation Project 2013 Acceptance
City Manager recommending acceptance of the construction contract for the 2013 Access Ramp Installation Project as completed by
Midwest Concrete.
RESOLUTION Accepting the 2013 Access Ramp Installation Project and authorizing the payment of the contract amount to the
contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
2013 Access Ramp Installation Ramp -MVM Memo Staff Memo Resolution
13. Safe Routes To School Project Acceptance
City Manager recommending acceptance of the construction contract for the Safe Routes to School Program — Dubuque School Safety
Improvements Project, as completed by McDermott Excavating.
RESOLUTION Accepting the safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS-U- 2100(663)-
8U-31 and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
Safe Routes to School Program- Dubuque School Safety Improvements -MVM Memo Staff Memo Resolution Project Closeout Form
14. STAR Communities Leadership Program
City Manager recommending approval to submit an application to join the STAR Communities Leadership program.
Suggested Disposition: Receive and File; Approve
STAR Communities Application -MVM Memo Staff Memo Application,
15. Sustainable Dubuque Monthly Project Status Report
City Manager transmitting the Sustainable Dubuque Monthly Project Status Report for September 2013.
Suggested Disposition: Receive and File
September Sustainable Dubuque Proiect Status Report -MVM Memo Staff Memo September Report
16. Quarterly Investment Report
City Manager submitting the Quarterly Investment Report for September 30, 2013.
Suggested Disposition: Receive and File
September 30. 2013 Quarterly Investment Report -MVM Memo Staff Memo Cash Investments and Investment Earnings Summary Schedule
of City Funds Monthly Investment Summary Schedule of Certificates of Deposit and Accrued Interest
17. Appeal of Claim by Aaron Walling
Correspondence from Aaron Walling appealing denial of his claim for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
Aaron Walling Appeal,
18. Pizzimenti vs. City of Dubuque
City Attorney submitting information advising that the Nicole Kennedy et al. vs. Theresa Rivard and Marco Pizzimenti suit has been
settled with no cost to the City.
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Suggested Disposition: Receive and File
Staff Memo
19. Alliance Technologies, Inc.
Correspondence from Alliance Technologies, Inc., informing the City that it intends to commence certificated cable and /or video
service in the city commencing on February 1, 2014 pending approval of the application.
Suggested Disposition: Receive and File
Alliance Technologies Letter
20. Iowa Economic Development Authority
Correspondence from the Iowa Economic Development Authority advising that it is closing out the CEBA forgivable loan for Medline
Industries, Inc.
Suggested Disposition: Receive and File
IEDA Correspondence
21. Canadian Pacific Railroad Crossing Improvements Agreement
City Manager recommending approval of the execution of an agreement with the Canadian Pacific Railway for the railroad crossing
improvements on 9th and 11th Streets for the one -way to two -way conversion project.
Suggested Disposition: Receive and File; Approve
Agreement with Canadian Pacific Railroad for One -way to Two-Way Conversion Project -MVM Memo, Staff Memo Materials from August 19
2013 Meeting CP RR Agreement
22. Mediacom Communications Company
Correspondence from Mediacom Communications Company advising the City of programming changes effective on or about
December 10, 2013.
Suggested Disposition: Receive and File
Mediacom Letter
23. Civil Service Commission
Civil Service Commission submitting the certified list for the position of Records Supervisor.
Suggested Disposition: Receive and File; Make Matter of Record
Records Supervisor List
24. Improvement Contracts and Maintenance Bonds
A &G Electric for the Catfish Station Electrical Repairs FEMA Project; D &D Concrete, Inc. for the 2013 Curb Access Ramp Installation
Project; Drew Cook & Sons Excavating for the 18th and Heeb Streets Retaining Wall Slope Stabilization Project and the Usha Park
Parking Lot Project
Suggested Disposition: Receive and File; Approve
A &G Electric Contract D &D Concrete Contract Drew Cook - Heeb Street Contract Drew Cook - Usha Park Contract
25. Signed Contracts
Veenstra & Kimm, Inc., for W &RRC north softening basins rehabilitation; MVVH Americas, Inc., change order for RBCA site
investigation and wellhead rehabilitation activities and the W &RRC
Suggested Disposition: Receive and File
MWH Americas Change Order Veenstra & Kimm Contract,
26. Alcohol License Renewals
City Manager recommending approval of annual liquor, beer, and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4
Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and 1/Plne Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
Liquor License Renewals -MVM Memo Police Memo Liquor Resolution
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for afuture public hearing on the date indicated.
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1. Sale of Property - 317 -319 E. 22nd Street
City Manager recommending that a public hearing be set for November 18 to dispose of City -owned real property located at 317 -319
East 22nd Street to Danielle L. Minnick.
RESOLUTION of Intention to dispose of City -owned property, specifically, lot 1 -3 Kemp's Subdivision 317 -319 East 22nd Street, in the
City of Dubuque, County of Dubuque, Iowa, according to the recorded plat thereof, 317 -319 East 22nd Street
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/18/13
Sale of Property at 317 -319 E. 22nd St. -MVM Memo Staff Memo Resolution
2. Fire Station No. 4 Mechanical and Restroom Upgrade Project
City Manager recommending initiation of the bidding process for the Fire Station No. 4 Mechanical and Restroom Upgrade Project, and
further recommends that a public hearing be set for November 18, 2013.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on
plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids (Fire Station No. 4 Mechanical And
Restroom Upgrade Project)
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/18/13
Fire Station No. 4 Mechanical and Restroom Upgrade Proiect -MVM Memo Staff Memo Resolution Notice to Bidders
3. Voluntary Annexation - Truck Country, 10785 U.S. Highway 61/151
City Manager recommending that a public hearing be set for December 16, 2013 on the voluntary annexation application from McCoy
Family Properties for the voluntary annexation of territory south of the City, and generally located at Truck Country, 10785 U.S.
Highway 61/151.
RESOLUTION Setting a public hearing on an application for voluntary annexation of territory to the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 12/16/13
Annexation of Truck Country -MVM Memo Staff Memo Exhibits Resolution Notice of Public Hearing Applicant Materials
BOARDS /COMMISSIONS
Appointments to the following commissions to be made at this meeting:
Environmental Stewardship Advisory Commission
One, 3 -year term through October 1, 2014 (vacant term of Splittstoeser)
Applicants:
Jacob Bergum, 247 West 11th St. #8
Gina Makris, 166 Bluff St.
Parks and Recreation Advisory Commission
One, 3 -year term through June 30, 2014 (Vacant term of Harris)
Applicants:
Robin Kennicker, 904 Lincoln Ave.
Randy Neal, 3771 Hillcrest Rd.
Safe Community Advisory Committee
One, 1 -year term through December 31, 2013 (Vacant term of Cheatham)
Applicant:
Ronald Hammel II, 419 Clark St.
Boards Overview Sheet Latest Listings Environmental Stewardship Advisory Commission Applications Parks & Recreation Advisory
Commission Applications Safe Community Advisory Committee Application
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1 Sale of Property -1787 Washington Street (Row House)
Proof of publication on notice of public hearing to consider the sale of property at 1787 Washington Street to Danika M. Carstens and
the City Manager recommending approval.
RESOLUTION Approving the sale of real estate located at 1787 Washington Street, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Sale of Property at 1787 Washinaton Street -MVM Memo Staff Memo Resolution
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REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized by
the Mayor.
1 Progressive Processing, LLC ! Hormel - State Assistance Application
City Manager recommending approval of the submission of a Business Financial Assistance Application to the Iowa Economic
Development Authority on behalf of Progressive Processing, LLC, a subsidiary of Hormel Foods Corporation.
RESOLUTION Authorizing the filing of an application for State Business Financial Assistance on behalf of Progressive Processing,
LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
State of Iowa Business Financial Assistance Application for Progressive Processing -MVM Memo Staff Memo Resolution Application,
2. Iowa Solar Readiness Initiative
City Manager recommending approval for Dubuque to participate in the Iowa Economic Development Authority's Iowa Solar Readiness
Initiative, funded through the US Department of Energy's Rooftop Solar Challenge II Sunshot grant.
RESOLUTION of the City Council of the City of Dubuque, approving an agreement with the Iowa Economic Development Authority to
participate in the Iowa Solar Readiness Initiative as a pilot local govemment organization
Suggested Disposition: Receive and File; Adopt Resolution(s)
DOE Rooftop Solar Challenge Acceptance -MVM Memo Staff Memo Invitation from IEDA Resolution,
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an
agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no
formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa
ADJOURNMENT
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