Minutes Arts & Cult. Affairs 8 30 06
,
MINUTES
ARTS AND CULTURAL AFFAIRS ADVISORY
COMMISSION
SPECIAL SESSION
Wednesday, August 30, 2006, 4:00 p.m.
Keystone AEA, Room 3A
2310 Chaney Road, Dubuque, Iowa
Meeting was called to order at 4:05 p.m. following staff assurance of compliance
with the Iowa Open Meetings Law.
Commissioners Present: Geri Shafer, Louise Kames, Ellen Henkels, Paul Kohl,
Amy Weber, Susan Riedel, Mark Wahlert
Staff Present: Jerelyn O'Connor, Kevin Firnstahl
Facilitator: Steve Horman
Approval of Minutes of July 25, 2006
Motion by Wahlert, Second by Shafer. Passed 7-0.
Introductions of Commissioners and Facilitator Steve Horman.
Review of Last Year's Session
Chairperson Riedel reviewed goals from the 2005 Goal Setting Session and
noted progress.
1) To build community among arts and cultural organizations.
The Cultural Alliance is beginning a re-involvement. They're hosting a
reception with Anita Walker as speaker on October 1, 5-7 p.m. at the
Fountain Park Events Center.
2) Forum in planning stage.
Envision 2010 has been completed and included several arts projects.
3) Keep accountability and visibility
Considered as a goal. On going publicity might include an annual report
from the Commission and action statements with staff assistance, an
October Arts proclamation, Juliens Journal articles. Riedel noted that
October is arts and humanities month. The Commission should continue
to track legislative issues and possible funding outlets. There is no action
for creating Dubuque as an arts hub.
.
Introduction to Planning Process - Steve Horman
Steve reviewed the steps the Commission could expect during the planning
process.
. Assist in forming an action plan and setting goals.
. Since goals are set in ordinance creating commission, create priorities
based on those goals and then set action plan to meet them.
Steve expanded on the realization of the power and authority the commission
has and what can be done through the Council as well as other organizations.
Review of goals and mission statement (as established by City Council in
Ordinance creating Arts and Cultural Affairs Advisory Commission.)
Mission: The Mission of the Commission is to build the community of
Dubuque through arts and cultural programs by developing visibility,
funding, audiences, information and partnerships.
1 ) To promote, educate and create awareness for arts and cultural
activities in the Dubuque Community;
2) To develop and increase the market for arts and cultural activities in
the Dubuque Community;
3) To facilitate and convene partnerships for arts and cultural activities
in the Dubuque Community; and
4) To develop funding options and allocate budgeted funding for arts
and cultural activities in the Dubuque Community.
Discussion points:
How can we do this better? What can we do addition to the set activities?
Understand our powers and limitations as commissioners. Engage in a realistic
planning session to accomplish goals. Belief in what we accomplish this year will
make a difference.
Think individually about what you want to see this group accomplish.
Share with group
Prioritize as a group
Develop "STAR" project
Specific, timely achievable, result-oriented
What, Who, When - accountability for projects even as volunteers
STEP 1 - Brainstorming
The commission was directed to answer the following questions:
If I and this commission could do anything to advance the cause of arts and
cultural activities to help Dubuque build upon itself and help it grow, what would
those items be?
,
What is the most important thing that you think needs to be addressed in my role
as a commission member that would have an impact on my role as a
commissioner and other arts organizations? What do you want to see
accomplished by this commission? Commissioner responses:
. Develop an economic impact study of arts and culture organizations on
economy and quality of life.
. Diversity and innovation, how to renew arts beyond traditions and received
audiences.
. How can we foster art forms that haven't been repeated.
. Expand, develop, cause to happen, bring contemporary art forms to
Dubuque.
. Public art: information to populace.
. Increase funding to arts groups
. Publication of local Dubuque art leaders.
. Communication agent for arts/culture groups
. Unified voice for the arts
. Arts for everyone - All inclusive
. Sustainability of arts in Dubuque
. Five year goal to obtain increased funding for operational support and
special projects.
. Connection to Prescott
. Promote "visions" - Envision 2010
. Work with Mediacom to promote arts and culture
. Educate citizenry re: Arts
. Develop and fund special project as identified by commission
. Increase visibility of commission
. Partner with business, education, other groups
. Survey of individuals re: arts participation
. Ass!. programs/mentoring for arts & culture groups.
. Establish % of art in public buildings/areas
. Assist individual artists.
. Arts tourism packages.
The commission then discussed similarities and prioritized ideas.
. Increase funding to arts & culture groups
. Unified voice for arts - all art-related, business
. Arts for everyone - education
. Commission-directed projects
Special projects, forums, ordinances, envision201 0, etc.
Steve noted that these are long-term, on-going goals, but with action steps.
STEP 3 - Identification
What can we do as a commission to make others pick up on these ideas?
Is this realistic and how many can we do?
Increased funding to arts/culture groups
Accountability for funding already spent
Why do we need more funds? What is the need?
(Economic impact)
Unified voice for the arts
Communicate with arts groups
(Cultural Alliance or others)
Arts for everyone
People in & art out, Diversity
Commission-directed projects
STEP 4 Prioritizing
The commission then discussed the 4 goals and voted on prioritizing them
1) funding for the arts
2) commission directed projects
3) unified voice for the arts
4) arts for everyone
STEP 5 Action Steps
Increase funding to arts & culture groups
Develop a case statement to take to City Council
Gather information from other successful cities.
Economic Impact study (formula from Americans for the Arts)
Document need for funding
Identify other sources of funding: state/federal/private
Secure partners for funding
STEP 6 - Assigning Responsibility: What, Who, When
Develop Case Statement
Gather information from other successful cities. (What other cities
receive funding from government)
What
Iowa Arts Council
Cities Internet research
City archives
Who
Sue Riedel
Mark Wahlert
Jerelyn O'Connor
When
October meeting
October meeting
October meeting
Economic Impact
What
a) Formula for communities
b) Follow Up on info received
Who
Geri Shafer
When
October meeting
November
decision
Documenting need for funding
Who
Ellen Henkels& Paul Kohl
What
2010 Vision documentation bring
back for follow up
Cultural Alliance, grant applicants &
recipients
Follow up on results and determine
next steps
Louise Kames
When
October meeting
On-going
November meeting
Staff & Sue Riedel
January 07
meeting
What
Investigate government funding
available to municipalities
Identify other sources of funding
Who
Amy Weber
When
January 07
meeting
Secure Partners
What
Cultural Alliance
Who
Commission
representative
(Louise Kames)
When
On-going until
November 07
As part of the Commission's on-going 2005 goals, the commission discussed
ideas for formulating an annual report for the FY 08 budget process to
supplement the goal setting process.
Next meeting: September 26,2006, 4:30 p.m. Library Auditorium
Motion by Ellen Henkels, Second by Mark Wahlert, Passed 7-0
Adjournment 7:50 p.m.
Kevi
These minutes passed, approved and adopted on _ ?~c.& '
~~
Louise Kames, Secretary