REAP Grant Agreement_Iowa 32 Bike/Hike Trail Phase 4Masterpiece on the Mississippi
Dubuque
band
AI- America City
IIIii!
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2014 REAP Grant Agreement for Iowa 32 Bike /Hike Trail --
Phase 4
DATE: November 12, 2013
The Iowa Department of Natural Resources has awarded the City of Dubuque a
$200,000 Resource Enhancement and Protection (REAP) Grant to build Phase 4 of the
Iowa 32 Bike /Hike Trail along the Northwest Arterial from Holliday Drive to Pennsylvania
Avenue. The total cost of the project is $250,000.
Planning Services Manager Laura Carstens recommends City Council approval of a
resolution and the Fiscal Year 2014 REAP grant agreement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Laura Carstens, Planning Services Manager
Masterpiece on the Mississippi
Dubuque
kit
All•AmericaCit
2007 •4012 • 2013
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager '73(' .'
SUBJECT: FY 2014 REAP Grant Agreement for Iowa 32 Bike /Hike Trail -- Phase 4
DATE: November 8, 2013
INTRODUCTION
This memorandum requests City Council approval of the FY2014 REAP Grant Agreement
for Phase 4 of the Iowa 32 Bike /Hike Trail with the Iowa Department of Natural Resources
(IDNR). REAP (Resource Enhancement and Protection) is a grant program for parks and
open space administered by IDNR. Enclosed are the grant agreement, map, and resolution.
DISCUSSION
The IDNR has awarded the City a $200,000 REAP grant to build Phase 4 of the Iowa 32
Bike /Hike Trail along the Northwest Arterial from Holliday Drive to Pennsylvania Avenue.
The project will be a 10 -foot wide paved trail physically separated from the motorized traffic
on Iowa 32 by an open space located within the highway right -of -way. The Iowa 32 Bike/
Hike Trail network begins just east of the U.S. 52 / Iowa 386 intersection.
BUDGET IMPACT
Construction of Phase 4 is estimated at $225,000 with another $25,000 for final design and
engineering, for a total cost of about $250,000. Funding for the project is as follows:
IDNR REAP Grant #14-R4-AN $200,000
Trails & Complete Streets CIP #350 -2430 47,000
Sidewalk Program CIP #102 -1425 3,000
Total Funding $250,000
RECOMMENDATION
I recommend that the City Council approve the attached resolution and the FY 2014 REAP
grant agreement of $200,000 for Phase 4 of the Iowa 32 Bike /Hike Trail.
Enclosures
cc: Marie Ware, Leisure Services Manager
Jenny Larson, Budget Director
Jon Dienst, Civil Engineer
F: \USERS \LCARSTEN\WP \Grants for Trails \Iowa 32 Trail \REAP Grant Phase 4 \FY14 REAP Grant Agreement Memo to MVM.doc
Fields of Opportunities
STATE OF IOWA
TERRY E. BRANSTAD, GOVERNOR
KIM REYNOLDS, LT. GOVERNOR
October 31, 2013
CITY OF DUBUQUE
LAURA CARSTENS
50 W. 13TH STREET
DUBUQUE, IA 52001
DEPARTMENT OF NATURAL RESOURCES
CHUCK GIPP, DIRECTOR
Re: REAP Grant #:14- R4 -AN, IOWA 32 HIKE /BIKE TRAIL - PHASE 4
Dear LAURA CARSTENS:
Congratulations! Attached please find your organizations Grant Agreement for your Resource
Enhancement and Protection (REAP) grant awarded by the Department of Natural Resources (DNR).
Please carefully review the grant agreement, print, sign, and return to my attention. A signed copy
will be returned to you.
Please start a folder to place all grant and expense documention in. State rules and regulations
included with the application and pertaining to the REAP program effectively become part of the
grant agreement.
If you have any questions, please contact me at 515- 281 -3013.
Sincerely,
/t atileeK /g00ff54
Kathleen Moench
Budget and Finance Bureau
Enclosures
WALLACE STATE OFFICE BUILDING / 502 EAST 9th STREET / DES MOINES, IOWA 50319
515 - 281 -5918 FAX 515 - 281 -6794 www.iowadnr.gov
Prepared by: Laura Carstens, City Planner Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4210
Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4121
RESOLUTION NO. 323-13
RESOLUTION AUTHORIZING REAP GRANT APPLICATION TO IOWA DEPARTMENT
OF NATURAL RESOURCES FOR PHASE 4 OF THE IOWA 32 BIKE/HIKE TRAIL
Whereas, the Iowa Department of Natural Resources has allocated grant funds in the
REAP (Resource Enhancement and Protection) Program for the development of bike/hike
trails; and
Whereas, the City of Dubuque has adopted the 2008 Comprehensive Plan that includes
goals for development of bike/hike trails; and
Whereas, the City of Dubuque has adopted the 2008 Tri-State Trail Plan that includes
Phase 4 of the Iowa 32 Bike/Hike Trail as a High Priority project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The Mayor hereby is authorized to sign and the Planning Services Manager is
hereby authorized to submit an application to the Iowa Department of Natural Resources
for REAP funds for Phase 4 of the Iowa 32 Bike/Hike Trail.
Section 2. That in the event said application is approved, the City Council hereby
provides its written assurance that the completed project will be adequately maintained for
its intended use in accordance with state requirements.
Attest:
Passed, approved and adopted this 18th day of Novembe , 2013.
� V
der
//%%
Kevin . Firnstah
Ci Clerk
Roy I4Buol, Mayor
F:\USERS\LCARSTEN\WP\Grants for Trails\lowa 32 Trail\REAP Grant Phase 4\FY14 REAP Grant Agreement Resolution.doc
IOWA DEPARTMENT OF NATURAL RESOURCES
502 E. 9TH STREET DES MOINES, IA 50319
RESOURCE ENHANCEMENT AND PROTECTION FUND
GRANT AGREEMENT-DEVELOPMENT
GRANTEE:
PROJECT TITLE:
CONTACT PERSON/PHONE #:
GRANT AWARD:
DNR CONTACT/PHONE #:
CITY OF DUBUQUE
IOWA 32 HIICEBIKE TRAIL - PHASE 4
LAURA CARSTENS 563 -589 -4210
$200000.00
Kathleen Moench
REAP Grant #:14 -R4 -AN
515- 281 -3013
1. PURPOSE. The purpose of this REAP Development Grant Agreement is to enable the Iowa Department of
Natural Resources (DNR), acting for the State of Iowa, to assist the CITY OF DUBUQUE (Grantee) in
the development of land for the enhancement and protection of open space areas.
2. PARTIES /AUTHORITY. The parties to this Grant Agreement are the DNR, an agency of the State of Iowa,
and the CITY OF DUBUQUE. The parties make this Grant Agreement pursuant to 1989 Iowa Code
Supplement Section 455A.19(1)(a), which authorizes the Natural Resource Commission to spend certain
state funds appropriated for projects to enhance and protect open spaces.
3. GENERAL DESCRIPTION OF PROJECT LANDS. This Grant Agreement is for your project described as:
1 MILE EXTENSION OF THE IOWA 32 HIKEBIKE TRAIL ALONG THE NW
ARTERIAL FROM HOLIDAY DR TO PENNSYLVANIA AVENUE, DUBUQUE,
DUBUQUE COUNTY, IOWA.
4. GRANT AWARD AND REIMBURSEMENTS. The DNR will provide 100 percent of development costs up to
a maximum amount of $200000.00.
A. A ninety (90) percent advance reimbursement of the grant award may be requested by submitting a
letter of request to:
Kathleen Moench, Budget & Grants Bureau,
Iowa Department of Natural Resources
502 E. 9111 Street
Des Moines, Iowa 50319
B. Final payment will be made when the project is completed and the grantee submits a letter of request
along with the following grant requirements:
• a legal description of the property for the required Notice of Use Restriction;
• pictures of the completed project;
• copies of billings and canceled checks for 100 percent of the grant award;
• contracted development work requires; a copy of the signed contract, pay estimates, and
contractor's reimbursement Refund of Sales Tax;
• final report, to include a description of the completed project and efforts made to procure goods
and services from Targeted Small Businesses (TSBs).
5. RESPONSIBILITIES. The grantee is solely responsible for the project completion as outlined in the project
proposal. The grantee will make a concerted effort to procure goods and services from Targeted Small
REAP Grant #:14 -R4 -AN
Businesses (TSBs) during the performance of this Grant Agreement. The DNR may provide assistance at
the request of the grantee, or at the Director's recommendation.
6. AMENDMENTS. This Grant Agreement may be amended only by written ADDENDA signed and dated by
the DNR Director or the DNR REAP coordinator. Requests for amendments shall be directed to the DNR
REAP coordinator.
7. EFFECTIVE DATE /TERMINATION. This Grant Agreement shall become effective when it has been signed
and dated by the DNR Director and the grantee. All work specified in the project proposal will be
completed by DECEMBER 31, 2014.
8. AVAILABILITY of FUNDS: If funds anticipated for the continued fulfillment of this agreement are at any
time not forthcoming or insufficient, either through the failure of the State of Iowa to appropriate funds, or
discontinuance or material alteration of the program under which funds were provided, then the
Department shall have the right to terminate the agreement without penalty.
9. By signing this Grant Agreement, the grantee agrees to the terms and conditions set forth in this agreement
and all attachments listed below:
® the REAP "General Provisions" (State Administrative Rules from your application);
\z
Date
LCARSTEN@CITYOFDUBUQUE.ORG
Email Address
Bruce Trautman, Deputy Director
Iowa D,gpartment of Natural Resources
Grantee sig ature, Mayor o or County Board Director
1j0Y' 1), :.» o1, 'i'iayor
Print Name, Mayor or County Board Director
Shaded area for DNR use only
Accounting Department Return Copy to
REAP Grant #:14 -R4 -AN
Kathleen Moench
Doc if: - 'Date:
Warrant ti; - ..
CITY; OF DUBUQUE
50 W. 13TH STREET
DUBUQUE, IA 52001
State :rn #: CV:
Fund/Ag/Org/SubOrg/$:
DEPARTMENT OF NATURAL RESOURCES
REAP PROJECT BILLING — DEVELOPMENT GRANT
P tject billings must be accompanied by all required documentation (invoices, canceled checks, deeds, etc.) covering
expenditures included in the billing. If you have questions, please contact the Budget & Grants Bureau at 515 -281-
3013. Make additional copies as needed.
Grapt Recipient: CITY OF DUBUQUE Project #:14 -R4 -AN
Project Title: IOWA 32 HIKE /BIKE TRAIL - PHASE 4
Final Billing: Y or N
Use the table below to list your budget items and the expenditures for each item. You should follow the budget items provided with your grant proposal as
closely as possible.
Budget Item
Budget Expenditures "To Date" Item '<
Amount This Billing Expenditures
Less Expenditures In Excess of Total Authorized Project Budget:
Total "To Date" Expenditures:
CLAIM REQUEST (_% OF "TO DATE" EXPENDITURES):
LESS PREVIOUS PAYMENTS OF:
TOTAL CLAIM TO BE PAID:
Land Acquisition - List each parcel separately by parcel #. Use purchase price or appraised value, whichever is the lesser.
I certify that this billing is correct and just based upon actual payment(s) of record by the grant recipient, and that the
work and services are in accord with the approved grant.
Signature:
Print Name:
Title:
Date:
Phone:
Aerial Image
4.
Planned Iowa 32 Bike /Hike Trail Phase 4
Existing Bike /Hike Trails
Iowa 32 Bike /Hike Trail Future Phase
City of Dubuque
City of Asbury
0 500 1,000 2,000 Feet
1 �Il 1U1