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ARC Transfer Center Phase I Project AcceptanceMasterpiece on the Mississippi Dubuque band AI- America City IIIii! 2007 • 2012 • 2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Acceptance of the ARC Transfer Center Phase I Project (CIP 6002235) DATE: November 14, 2013 Director of Transit Operations Candace Eudaley is recommending acceptance of the construction contract for the ARC Transfer Center Phase I Project, as completed by Murphy Construction, in the final contract amount of $244,231, which is a 9% increase from the original contract amount of $223,401. The increase was due to changes in scope including installation of ITS equipment, purchase and installation of bike rack, benches, trash and recycling receptacle, parking lot markings (flow of travel, crosswalks) and removal of a partial concrete island to accommodate bus turning radius. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Candace Eudaley, Director of Transit Operations Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Candace Eudaley, Director of Transit Operations DATE: October 23, 2013 RE: Acceptance of the ARC Transfer Center Phase I Project (CIP 6002235) INTRODUCTION Dubuque bitell All- America City 1 I 2007 • 2012 • 2013 The enclosed resolution provides for the acceptance of the construction contract for the ARC Transfer Center Phase I Project. BACKGROUND The project consisted of constructing a canopy structure approximately 45' x 130' at the ARC, Inc. facility located at the JFK Circle. The Project included: — Cast in place concrete columns, precast beams and steel joists — Roof deck structure with standing seam metal roofing — Painting of the structure and metal wall panels /joists — Installation of HMA headers and HMA pavement for a portion of the alley — Electrical lighting — Limited concrete work tied into existing pavement and concrete islands — Painting flow of travel and crosswalks on existing pavement DISCUSSION The ARC Transfer Center Phase I Project was completed by Murphy Construction of Dubuque, Iowa, in the final contract amount of $244,231.00 which is 9% increase from the original contract amount of $223,401.00. This increase is due to changes in scope including installation of ITS equipment, purchase and installation of bike rack, benches, trash and recycling receptacle, parking lot markings (flow of travel, crosswalks), and removal of a partial concrete island to accommodate bus turning radius. RECOMMENDATION I recommend that the City Council accept the improvements, establish the final contract at $244,231.00 for the ARC Transfer Center Phase I Project BUDGET IMPACT The cost summary for the ARC Transfer Center Phase I Construction Contract Contingency Construction Engineering & Inspection Total Project Cost The project funding summary is as follows: Project is as follows: Award Final $223,401.00 $244,231.00 $22,352.00 $0.00 $48,440.00 $48,440.00 $294,193.00 $294,193.00 CIP No. Fund Description 6002235 Public Transit Infrastructure Grant (PTIG) — 80% 6002235 Local In -Kind Match, provided by ARC, Inc. — 20% Total Project Funding ACTION TO BE TAKEN Fund Amount $298,357.00 $74,589.00 $372.946.00 The City Council is requested to adopt the attached resolution accepting the improvements, establishing the final contract amount of the ARC Transfer Center Phase I Project to Murphy Construction. Prepared by Candace Eudaley, Director of Transit Operations cc: Jenny Larson, Budget Director Maurice Jones, Economic Development Director Kelley Deutmeyer, Executive Director of ECIA 2 RESOLUTION NO. 329 -13 ACCEPTING THE ARC TRANSFER CENTER PHASE I PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the ARC Transfer Center Phase I Project (the Project) has been completed and City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Public Transit Infrastructure Grant (PTIG) for the contract amount of $244,231.00 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 18th day of November, 2013 Attest: Ke n S. Firnstahl, CMC,' y Clerk Roy D. Buol, Mayor 4!AIADocument G702 TM -1992 Application and Certificate for Payment TO OWNER: City of Dubuque 50 West 13th Street Dubuque, Iowa 52001 FROM Murphy Construction Group, LLC CONTRACTOR: 4970 Northrange Court Dubuque, Iowa 52002 PROJECT: VIA ARCHITECT: City of Dubuque ARC Transfer Center Canopy 3355 Kennedy Circle IIW, P.C. 4155 Pennsylvania Avenue Dubuque, Iowa 52002 APPLICATION NO: 004 PERIOD TO: CONTRACT FOR: General Construction CONTRACT DATE: January 03, 2013 PROJECT NOS: 11095 -01 / / Distribution to: OWNER: ARCHITECT: X CONTRACTOR: FIELD: OTHER: CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. 1. ORIGINAL CONTRACT SUM $ 2. NET CHANGE BY CHANGE ORDERS $ 3. CONTRACT SUM TO DATE (Line 1 f 2) $ 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) $ 5. RETAINAGE: a. 0 % of Completed Work (Column D + E on G703) $ b. 0 % of Stored Material (Column F on G703) $ Total Retainage (Lines 5a + 5b or Total in Column I of G703) $ 223,401.00 20, 830.00 244,231.00 244,231.00 0.00 0.00 6. TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) 0.00 244,231.00 $ 232,019.45 $ 12,211.55 0.00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $ 20,830.00 $ 0.00 Total approved this Month $ 0.00 $ 0.00 TOTALS $ 20,830.00 $ 0.00 NET CHANGES by Change Order $ 20,830.00 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: By: State of: Iowa County of: Dubuque Subscribed and sworn to before me this S-1-1-\ day of ,Avw . Notary Public: Joleen M. Murphy My Commission expires: August 03, 2013 ,013 Date: June 28, 2013 JOLEEN M. MURPHY Commission Nunn er 729785 My Comm. Exp. AUG 3, 2013 ARCHITECT'S CERTIFICATE FOR PAYMENT M • ►NV"�ti�(a� In accordance with the Contract Documents, based on on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED $ 12,211.55 (Attach explanation if amount certified differs from the amount applied. Initial all figures on this Application and on the Continua ARCHITECT: By: .A/ This Ce ficate is not negotiable. he AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. n Sheet that are changed to conform with the amount certified.) Date: AIA Document G702TM -1992. Copyright ® 1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA° Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA`" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:50:09 on 06/30/2013 under Order No.7128609214_1 which expires on 03/21/2014, and is not for resale. User Notes: (1513376305) 1 i1 Document G704TM - 2000 Certificate of Substantial Completion PROJECT: (Name and address) ARC Transfer Center Canopy Phase I - 2012 Project 3355 John F. Kennedy Circle Dubuque, IA 52002 TO OWNER: (Name and address) City of Dubuque The Jule 2401 Central Avenue Dubuque, IA 52001 PROJECT NUMBER: / 11095 -01 CONTRACT FOR: General Construction CONTRACT DATE: January 7, 2013 OWNER: El ARCHITECT: CONTRACTOR: FIELD: ❑ TO CONTRACTOR: OTHER: ❑ (Name and address) Murphy Construction Group 4970 Northrange Court Dubuque, IA 52002 PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: ARC Transfer Center Canopy Phase I - 2012 Project. The Work performed under this Contract has been reviewed and found, to the Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion designated above is the date of issuance established by this Certificate, which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: Warranty Dat of Commencement All Work Ju'j , 2013 I IIW, P.C. September 20, 2013 ARCHITECT :" DATE OF ISSUANCE A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate of Payment or the date of final payment. Cost estimate of Work that is incomplete or defective: $0.o0 The Contractor will complete or correct the Work on the list of items attached hereto within Zero (0) days from the above date of Substantial Completion. Murphy Construction Group CONTRACTOR The Owner accepts the Work or designated portion as substantially complete and will assume full possession at (time) on (date). City of Dubuque - The Jule OWNER BY DATE The responsibilities of the Owner and Contractor for security, maintenance, heat, utilities, damage to the Work and insurance shall be as follows: (Note: Owner's and Contractor's legal and insurance counsel should determine and review insurance requirements and coverage.) AIA Document G704Th — 2000. Copyright © 1963, 1978, 1992 and 2000 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:09:00 on 09/20/2013 under Order No.3707328241_1 which expires on 12/15/2013, and is not for resale. User Notes: (1918522702)