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Fire Station No. 4_Mechanical and Restroom Upgrade ProjectMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fire Station No. 4 Mechanical and Restroom Upgrade Project CIP #102 -1460 DATE: November 12, 2013 Dubuque band AI- America City 1 2007 • 2012 • 2013 Fire Chief Dan Brown recommends City Council approval of the construction plans and specifications and the estimated cost of $126,550 for Fire Station No. 4 Mechanical and Restroom Upgrade Project. I concur with the recommendation and respectfully request Mayor and City Council approval. dt)tt+, Prvlit,45 Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Dan Brown, Fire Chief Masterpiece on the Mississippi Dubuque * * * ** All- America City I iI 2007 • 2012 • 2013 TO: Michael C. Van Milligen, City Manager FROM: Dan Brown, Fire Chief DATE: November 4, 2013 SUBJECT: Fire Station No. 4 Mechanical and Restroom Upgrade Project CIP # 102 -1460 INTRODUCTION The enclosed resolution is in reference to the public hearing for the Fire Station No. 4 Mechanical and Restroom Upgrade Project. DISCUSSION The existing mechanical system in the building is approaching 15 years old and is at the end of its service life. Due to system deterioration, condensation in the ductwork has caused mold & mildew to form resulting in irritation and odors inside the building. This project will replace the existing roof mounted ductwork and HVAC equipment with new equipment located in the interior spaces in the building, thus eliminating the potential for the problem to reoccur. Additional work in the building involves demolition of the existing single restroom and replacing it with separate male and female restrooms. The project also contains one add alternate bid item that will complete the installation of the in- floor, truck bay radiant heat system. When the truck bay concrete floor was replaced in 2009, tubing was installed to facilitate a future connection to the building's boiler system. RECOMMENDATION I recommend that the City Council Council approve the construction plans and specifications for Fire Station No. 4 Mechanical and Restroom Upgrade Project. BUDGET IMPACT The estimate of probable cost for the Fire Station No. 4 Mechanical and Restroom Upgrade Project is as follows: Construction Contract Contingency (10 %) Construction Engineering & Inspection Total Project Cost Estimate $96,750 $10,000 $19,800 $126,550 The funding for the Fire Station No. 4 Mechanical and Restroom Upgrade Project will be as follows: CIP No. Fund Description Fund Amount 102 -1460 Station #4 Air Conditioning System $126,550 Total Project Funding $126,550 REQUESTED ACTION The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Fire Station No. 4 Mechanical and Restroom Upgrade Project through adoption of the attached resolutions. cc: Jenny Larson, Budget Director Steve Sampson Brown, Project Manager RESOLUTION NO. 334 -13 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR FIRE STATION NO. 4 MECHANICAL AND RESTROOM UPGRADE PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, and form of contract now on file in the Office of the City Clerk and estimated cost for Fire Station No. 4 Mechanical and Restroom Upgrade Project, in the estimated amount $126,550.00, are hereby approved. Passed, adopted and approved this 18th day of November, 201 Attest: Kevi S. irnstahl, CMC, ` ity Clerk D�0 Roy D. Buol, Mayor CITY OF DUBUQUE OFFICIAL NOTICE N TICE S8 PUBLIC HEARING ON PLAINS, SPECIFICATf2&N;S, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FLEE STATION N8®. 4 ME- CI A ICAL AND R6STROOMi UPGRADE PROJECT NOTICE IS HEREBY GIVEN: The City Coun- cil of the City of Dubu- que, Iowa will hold a public hearing on the proposed plans, speci- fications, form of con- tract and estimated cost for the Fire Station No. 4 Mechanical and Restroom Upgrade Project, in accordance with the provisions of Chapter 26, Code of Io- wa, at 6:30 p.m., on the 18th day of November, 2013, in the Historic Federal Building Coun- cil Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Proj- ect is as follows: The project will pro- vide for the replace- ment of the fire sta- tion's air conditioning and ventilation sys- tems, along with full renovation of the exist- ing second floor rest - room In order to create two, separate rest - rooms. Any visual or hearing - impaired persons needing, special assis- tance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690-6678 at least 48 hours, prior to the meeting: Published by order of the City Council given on the 8th day of No- vember, 2013. Kevin 5. Firnstahl, CMC, City Clerk 11/8 NOTICE TO BIDDERS Cl 'I X OF DUBUQUE PUBLIC MPROVE ENlT PROJECT FIRE STATION NO.4 MECI1ANIICAL AND RESTROOM UPGRADE PROJECT Time and Place for Filirug Sealed Propos- als. Sealed bids for the .. "k cAi g a:;h improvement as stated below must be filed be- fore 2:00 p.m. on De- cember 4, 2013, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Pieced Sealed Proposals Will be rpaned and Consideredd. Sealed proposals will be opened and bids tabu- lated at 2:00 p.m. on December 4, 2013, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Coun- cil) at its meeting on December 16, 2013. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Com- mencers ent and Completion of V`i9ork. Work on each improve- ment shall be com- menced within 10 days after the Notice to Pro - ceed has been issued and shall be Substan- tially Completed by May 2, 2014. Sid Security, Each bidder shall accompa ny its bid with a bid se- curity as security that the successful bidder will enter into a con- tract for the work bid upon and will furnish after the award of con - tract a corporate sure- ty bond, acceptable to the governmental enti- ty, for the faithful per- formance of the con- tract, in an ' amount equal to one hundred percent of the amount' of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the`contract' and shall be in the form of a cashier's check or cer- tified check drawn on a state- chartered orfed- erally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with, corporate surety satis- factory to the govern- mental entity. The bid bond shall contain no conditions excepted as provided in this sec- tion. Contract Docu- ments. Copies of the Ct Doumnt ma be ontrac obtained at ethe s City of Dubuque Engi- neering Department, Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Con- tract Documents will also be available on the City's website at www. cityofdubuque.org /bid s.aspx. No plan deposit is required. Preference for fcwa Products and Labor. By virtue of statutory authority, preference will be given to prod- ucts and provisions grown and coal pro- duced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa stat- utes. Sages Tax. The bidder should not include State of Iowa sales tax in its bid. A sales tax exemption certificate will be available for all material purchased in Iowa for incorporation into the project. General Mature of Public improvement. Fire Station No. 4 Me- chanical and Restroom Upgrade Project, CIP # 102 -1460 The project will pro- vide for the replace- ment of the fire sta- tion's air conditioning and ventilation sys -. terns, along with full renovation of the exist- ing second floor rest room in order to create two, separate restrooms. Pre-Bid Construc- tion Conference. Each prospective bid- der is encouraged to attend the Pre -Bid Con- struction Conference to be held at 10 AM on November 20, 2013, at Fire Station #4, 1697 University Avenue, Du- buque, Iowa. Attend- ance by all prospective bidders is not manda- tory but highly recom- mended. Anyone seek- ing access to inspect the roof should do so by scheduling an ap- pointment with Fire Station #4 at 589 -4164. Published in the Tele- graph Herald, Novem- ber8,2013. 1t 11/8 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: November 08, 2013, and for which the charge is $69.21. t Subscribed to before me, Notary Public in and for Dubuque County, Iowa, this ' day of , 20/13 . Notary Public in and for Dubuque County, Iowa. MARY K, WESTOMEYER t�mr f�r�tsrc9 h�llln��r 154845 e _{ ^.i. �A ;. „Q A t1,1,, -..