RFP's - Digital Orthophotography & Data Coll.
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MEMORANDUM
November 22, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Request for Proposal for Digital Orthophotography and Data Collection
The City's last digital orthophotography project was completed in 1996. Numerous City
departments currently use digital orthophotograpghy in their daily GIS functions, not
only as a map back-drop, but also to quickly identify real-world features and for other
spatial data analyses.
GIS Coordinator/Analyst Nikki Breitsprecker recommends City Council approval of a
Request for Proposal for Digital Orthophotography and Data Collection for the corporate
limits of the City of Dubuque, as well as potential annexation areas. This aerial
photography project will also include the capture/creation of several GIS files, including
impervious areas, water features, railroad centerlines and spurs, bridge structures,
pavement edge, a digital elevation model and 2-foot contours of the project area.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael . Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Nikki Breitsprecker, GIS Coordinator/Analyst
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MEMORANDUM
November 21, 2006
TO:
Michael C. Van Milligen, City Manager
FROM:
Nikki Breitsprecker, GIS Coordinator/Analyst
SUBJECT: Request for Proposal for Digital Orthophotography and Data Collection
BACKGROUND
Please find attached a draft of the proposal for digital orthophotography for the
corporate limits of the City of Dubuque, as well as potential annexation areas. This
aerial photography project will also include the capture/creation of several GIS files,
including impervious areas, water features, railroad centerlines and spurs, bridge
structures, pavement edge, a digital elevation model (DEM), and 2-foot contours of the
project area.
The City's last digital orthophotography project was completed in 1996. Numerous City
departments currently use digital orthophotography in their daily GIS functions not only
as a map back-drop, but also to quickly identify real-world features and for other spatial
data analyses.
This project is being funded by the Geographic Information System Capital
Improvement Project with $205,000 ($175,000 for reflight and an additional $30,000 for
conversion) in FY 2006. An additional $20,000 has been budgeted for FY 2009 and FY
2011 for supplemental flights.
In preparation for this RFP, members of the GIS Advisory Committee began by
identifying desired project results and deliverables, including 6-inch pixel, true color
aerial photography and building outlines. Research was also completed by the GIS
Coordinator/Analyst and Information Services Manager regarding similar-sized projects
which aimed to achieve similar results to those identified by the GIS Advisory
Committee. From there, the GIS Coordinator/Analyst put together an RFP with the help
of Chris Kohlmann, Information Services Manager, Randy Gehl, Public Information
Officer, Steve Sampson-Brown, Project Manager, and Ron Turner, Surveyor.
DISCUSSION
The RFP has been written such that Vendors are to offer a proposal that will meet all
the requirements set forth in the RFP, as well as identify cost-saving techniques and
alternative approaches allowing for a more efficient project that will produce the
expected results.
ACTION STEP
I am submitting this RFP for your review and for City Council approval. Please let me
know if you have any questions.
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Nik . Breitsprecker, GIS oordinator/Analyst
cc: Randy Gehl, Public Information Officer
Chris Kohlmann, Information Services Manager
Dawn Lang, Budget Director
Jenny Larson, Budget Director
City of Dubuque Aerial RFP
Introduction
The City of Dubuque, IA is requesting proposals for digital orthophotography for the
corporate limits of the City of Dubuque, as well as the surrounding area designated in
this request for proposals, to be acquired and developed over the next flying season.
The specifics are described in this document. As a part of this project, the City of
Dubuque is also looking for the collection of impervious areas in the project area, water
features, railroad centerlines and spurs, bridge structures, pavement edge as derived
from impervious areas, a digital elevation model (DEM) and 2' contour generation.
Community Profile
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. The City is approximately 30 square miles in area with a
population of approximately 60,000, and contains nearly 24,000 parcels. The City's
annual budget is over $108 million and the City provides a full range of services.
The community has a stable and diversified manufacturing base and a growing service
sector. Dubuque is the major retail, medical, educational and employment center for the
Tri-State area. Tourism continues to be a major economic force in the community. City
government continues to work in collaboration with the private sector to promote
economic development. The City of Dubuque and Dubuque County have seen over a
half billion dollars in new ccnstruction in the past three and a half years due to these
efforts.
The City of Dubuque last contracted a digital orthophotography project in 1996 upon the
implementation of GIS within the City. At that time, digital orthophotography was created
in tile format. The digital orthophotography gave the City 6-inch pixel quality, and 2-foot
contours and building outlines were also generated as a part of that flight. A complete
flight of the City was last completed in 2000 by Dubuque County. That flight generated
1-foot pixel quality orthophotography for the City of Dubuque, and also generated
railroad centerlines and stream centerlines. The City's GIS is used by many different
departments, including Planning Services, Engineering, Water Distribution, Economic
Development, Public Works, Police and Fire.
It has been the policy of the City of Dubuque to continue to develop aerial photography
on a 10-year schedule, being opposite of a 10-year schedule maintained by Dubuque
County, with the City flying aerials on the "5's" (1995, 2005) and the County flying aerials
on the "10's" (2000,2010). With the intention of flying the entire City in spring 2007, the
City intends to ccntinue to fly ccmplete aerials every ten years, with supplemental flights
as needed every two to three years. The City has adopted ArcGIS as the GIS standard,
and will be beginning the process of transferring all GIS data into an enterprise GIS
system using ArcSDE. The City is also entertaining the possibility of moving to an
ArcGIS Server implementation. All City GIS data will be made available to the firm that
is awarded the job to assist in this project. All deliverables shall be compatible and
operational within the City's current system, and shall be deemed unacceptable until
compatibility is assured.
Project Goal
The goal of this project is to obtain new true color digital aerial photography for use in
the City's numerous GIS applications, as well as for use by Engineering and Police and
Fire. The City also hopes to obtain impervious areas, water features, railroad
centerlines and spurs, bridge structures, edge of pavement lines, a digital elevation
model (OEM), and 2-foot contours for the entire project area.
Project Area
Appendix A identifies the final project area for which data shall be collected and
orthophotography shall be created. The portion shown in green delineates an area that
includes a 2-mile buffer of not only the current City of Dubuque corporate limits, but also
areas designated for potential annexation by the City of Dubuque. This area covers
approximately 154 square miles. The 1996 project was flown by Western Kentucky Air
Maps.
Proposal Requirements & Procedures Overview
As a part of the proposal, the vendor will supply a detailed narrative describing how the
Vendor will complete each phase of the project, including
. source document and data gathering
. monument recovery and targeting
. production methods
. OAlOC procedures
. anticipated delivery and editing schedules, and
. the perceived role and responsibilities of City personnel during the
course of the project.
The proposal shall address items identified herein and show how the proposal meets or
exceeds the requirements. Should the Vendor find omissions from this RFP, or know of
ways to achieve the stated goal in a more efficient and effective manor, please describe
the missing or alternative methodology in detail and include this as an alternative in the
proposal.
Addenda
Addenda are any graphic or written instruments issued by the City of Dubuque prior to
the date for receipt of proposals which modify or interpret this document by additions,
deletions, clarifications, or corrections. Addenda will be mailed or faxed to all who are
known to have received documents. No addenda will be issued later than 72 hours prior
to the time and date for receipt of proposals except an addendum postponing or
withdrawing the request for proposal.
Joint Ventures or Subcontractors
Joint ventures are permissible. However, one organization must be clearly defined as
the party having primary responsibility and the remaining organization(s) as having
secondary responsibilities. The Primary party will submit his/her proposal as outlined in
the specifications with the secondary party being a subcontractor to the proposal. No
part of this Contract shall be subcontracted without the prior knowledge and written
approval of the City. If subcontractors are requested and approved, the Vendor shall
retain full responsibility to the City for all work completed or uncompleted by the
Subcontractor.
Anticipated Project Schedule
The anticipated timeline for this project is as follows, but is subject to change:
. RFP Available to Vendors: December 5, 2006
. Vendor Conference Call December 19, 2006 at 10 am
CST
. Proposals Due: January 5, 2006
. Vendor Selection: January 12, 2007
. Notice to Proceed: mid January 2007
. Execution of Final Contract: end of January 2007
. Imagery Acquisition March 2007
. Imagery Delivery July 1, 2007
. Project Completion August 31, 2007
Submission Requirements
This RFP is in .pdf format and can be downloaded at www.citvofdubuque.orq under the
area of Bids and RFP's. Announcement of the availability of the RFP appear on the
website's homepage. Questions about the RFP will be answered beginning December 6,
2006. All inquiries concerning this RFP shall be submitted to the following address:
Nicole Breitsprecker, GIS Coordinator/Analyst
City Hall
50 W. 13th Street
Dubuque, IA 52001-4864
(563) 589-4174
n breitsp@citvofdubuQue.orQ
Proposals (original and 3 copies) must be received by 3:00 PM January 5,2007 at
the above address. Vendors shall ensure that their proposals arrive at the above office
on or before the stated deadline. Late proposals or modifications will not be considered.
Proposals shall be submitted in sealed packages marked "Digital Orthophotography
Proposal." It is anticipated that a contract for services will be awarded during the month
of January 2007. All proposal information should be contained in the written material
submitted. Oral presentations will not be permitted.
Vendors should be aware that the successful vendor will be required to agree to all
representations, commitments, and warranties presented in their proposal.
A vendor conference call is scheduled for Tuesday, December 19, at 10 am. The
conference call can be reached by calling < >
Proposal Format
The following items must be addressed in the Proposal:
Vendor's Business Experience
Submit sufficient information to substantiate Vendor's experience in performing
aerial imagery acquisition and conversion to digital orthoimagery form similar, in
scope, to the City project as presented in this document. Company brochures
may suffice if they contain critical information such as number of years in
business, staff qualifications, and type of equipment used for aerial image
acquisition and digital orthoimagery creation. Vendors are encouraged to
provide additional information, in letterform, for consideration in establishing
respondent's business experience and management philosophy/approach
related to this project
Technical Approach
Describe the firm's technical approach for this project as well as methodologies
used in similar projects. Completely describe your technical approach including
type of equipment and methodology used for this project. Provide .tif samples of
aerial photography previously prepared by your firm at the scales & resolutions
proposed for this project or that is deemed comparable to this project.
Qualifications and Staffinq
Include the firm's qualifications & experience, or other information that shows
how the firm is qualified for this project. Previous experience on similar projects
must also be included. Brief resumes of the project team shall be included, in
addition to a statement specifying the number of years of experience in their
specialty or discipline, number of years of employment with the firm, and the
number of comparable completed projects with which the employees have
worked. Substitutions of other less qualified personnel may not be made at a
later date without written prior approval of the City.
Reference Information
Should contain at least the following information:
. Agency/Organization Name & Address
. Contact Person/Phone Number and E-mail Address
. Project Title/Project Location
. Project Duration (Start Date - Finish Date)
. Population & size (in square miles) of the Project area
. Brief Description of work performed to include area covered,
mapping scale, standards used, and digital orthoimagery products
Schedule of Events
Describe in detail the activities to be undertaken to complete each project task within
specified time frames. This schedule will become part of the contract. During the
course of the project, regularly scheduled (bi-weekly) progress reports are required.
Cost Worksheet
Provide a complete cost quotation describing the cost for different phases of the project
and the total overall cost of the project.
Insurance
See Appendix C for Insurance Requirements.
Incurring Costs
The City of Dubuque is not liable for any costs incurred with replying to this RFP.
Proposal Withdrawals
All requests to withdraw or resubmit a proposal must be made in writing to the City of
Dubuque any time prior to the time of the proposal opening.
No vendor may withdraw a proposal within 60 days after the actual date of the opening
thereof.
Proposal Clarification Questions
After reviewing all proposals received in response to this RFP, the City of Dubuque may
develop a list of clarification questions to be addressed by the Vendor. The City of
Dubuque will send these questions to the Vendor for clarification.
Evaluation/Selection Criteria and Process
This RFP is not meant to favor any vendor or manufacturer. Instead, it is designed to
meet the needs of the City of Dubuque. The City of Dubuque will weigh the proposals
based on the Vendor's references, qualifications and support as well as technical merit
and cost. Award will not be made on price alone. A proposal once submitted shall be
deemed final and binding on the Vendor, and shall constitute an option with the City of
Dubuque to enter into a contract upon the terms set forth in the proposal. All proposal
prices must be valid for 90 days from proposal due date.
In awarding the Contract, the City may take into consideration the Vendor's skill,
facilities, capacity, experience, responsibility, previous work record, financial standing,
the necessity of prompt and efficient completion of work described in the proposal
documents, or other factors the City of Dubuque considers relevant. Inability of Vendor
to meet these conditions may be cause for rejection of the proposal. The specific that
will be evaluated include:
. Response from References
. Experience of firm in comparable projects
. Technical and Management approach
. Experience of personnel assigned to the project, and
. Completeness of proposal responsiveness to specifications
The proposals will be reviewed and awarded by the City of Dubuque. Selection will not
be made on cost alone. An award resulting from this request shall be made to the most
responsive and responsible vendor whose proposal is determined to be the most
advantageous to the City of Dubuque, taking into consideration the evaluation factors set
forth herein; however, the right is reserved to reject all proposals received in all cases.
The City of Dubuque shall be the sole judge as to whether a vendor's submission has or
has not satisfactorily met the requirements of this Request for Proposal. The City of
Dubuque reserves the right to reject any and/or all proposals. Notice of the award shall
be made in writing. Such notice will be forwarded to all respondents at the address
furnished in the proposal. The City reserves the right to conduct such investigations as
they deem necessary to assist in the evaluation of any proposal and to establish the
responsibility, qualifications, and financial ability of the respondents to do the work in
accordance with the contract documents to the City's satisfaction within the prescribed
time.
Respondents may take "exception" to the Specifications. These exceptions must be
obviously indicated in the proposal. The respondent agrees that all terms and provisions
contained within shall become part of the awarded contract. Should addendums become
necessary, they will be incorporated with the contract for the project.
Proposal Award
Unless otherwise indicated in the specification for a proposal, the City of Dubuque
reserves the right to award the proposal in whole or in part. by item. by group of items
where such action serves the best interests of the City of Dubuque. The City of
Dubuque will have the right to negotiate contracts with the successful Vendor as
necessary for future supplementary flights of the City.
ConuactNegotiations
The City of Dubuque reserves the right to negotiate a contract after the successful
Vendor is selected. Selection will be based only on the proposal and subsequent
interviews. if any; therefore. proposals must be complete.
Contract Duration and Price Changes
This contract will extend for a period of 12 months during which time the successful
Vendor must pass on all price decreases enacted by the manufacturer. At no point will
pricing be allowed to rise above those stated in the contract.
Exceptions
Exceptions to any part of the requirements stated in this request must be clearly
identified as exceptions.
Confidentiality of Information
Any submitted information considered trade secret or confidential to the Vendor or
rendered via a non-disclosure agreement with the City must be so labeled and enclosed
separately.
The Vendor, the City of Dubuque and their agents will hold the submitted proposal and
any related materials in confidence if so requested by the Vendor. Throughout the
evaluation process any information therein will not be made available to any other party
unless precluded by Iowa Code. No debriefings or scoring sheets will be released
before final recommendation. However, after the award. all contents of the selected
proposal will be considered public information.
All proposal material supplied, including supporting material and information disclosed
during the bid process, will become the property of the City of Dubuque and will be
retained for internal use. The City of Dubuque reserves the right to retain all proposals
submitted and to use any ideas in a proposal regardless of whether that proposal is
selected. Submission of a proposal indicates acceptance by the Vendor of the
conditions contained in this request for proposals, unless clearly and specifically noted in
the proposal submitted and confirmed in the contract between the City of Dubuque and
the Vendor selected.
Contract Documents
The Vendor's response to this RFP. response to questions and written addenda will
become part of the contractual documents upon signing of contract documents. The
order of precedence shall be signed contract, response to follow-up questions. response
to addenda and response to the RFP. The most recently dated response to an item will
supersede other items referencing the same topic.
Ownership of Materials
All material prepared or completed during the performance of services specified in this
RFP. including, but not limited to, maps. documents. aerial negatives. or digital data.
shall become the property of City of Dubuque and shall not be copyrighted by the
Contactor. Also, the same material shall not be released or made available to any third
party or used for other purposes at any time without the written approval of City of
Dubuque.
Payment Terms and Retainage
The Vendor should clearly state the terms and timing of payments for the project.
Vendors are expected to quote a total Not-to-Exceed amount. No payments shall be
made prior to production, delivery, inspection and approval by the City, or its
representative, of all sample data files. Thereafter payments, as approved by the City
shall be made monthly to the Contractor based on the proportion of work completed,
less ten percent (10%) retainage. This retainage shall be released to the Contractor
within sixty (60) days after the City of Dubuque has accepted and approved the contract
as completed.
Project Requirements & Procedures Overview
The following is a detailed list of project requirements and procedures as deemed
necessary by the City of Dubuque to ensure a successful project.
Diqital Orthophotoqraphv
The City is requesting digital orthophotography for the entire project area
delineated in Appendix A. Imagery shall be true color as opposed to black and
white, and shall be collected at the appropriate flying height to produce digital
imagery at a scale of 1" = 100'. The aerial photography shall be collected in
State Plane Coordinate (SPC) System, Iowa North Zone 1401 (US) Feet,
NAD83, with vertical units in NAVD88.
Photography is to be completed in late winter/early spring 2007 prior to the onset
of spring vegetation. General requirements of aerial photography shall be
acquired based on the intended use of the photographs as stated in the
specification. In general, photography shall not be acquired when the ground is
obscured by haze, snow, dust, floodwaters, or environmental factors that may
obscure ground detail. All efforts should be taken to minimize the exposure of
smoke plumes from fires. If any major fires are occurring during the mission, the
aerial mission shall be discontinued. Clouds and/or shadows of clouds shall not
appear in the photograph. The solar altitude shall be less than thirty (30)
degrees when aerial imagery is captured. It should, therefore, be flown generally
between the hours of 10:00 AM and 2:00 PM Central Standard Time at the
mission altitude.
For the project area, the Vendor shall designate the size of area captured in each
image. The original flight used Y.-mile tiles, and this grid mayor may not be used
by the Vendor. Appendix D is a map of the original grid. The grid used by the
Vendor shall be supplied to the City of Dubuque in a shapefile or geodatabase
feature class format for use by the City, with each tile containing specific data
corresponding with its respective image. Pixel size shall not be larger than a
half-foot (6 inches).
The Vendor must provide the City with a description of the quality control
methods and procedures used in all aspects of the project, including the
acquisition and development of aerial imagery and the processing of the digital
orthoimagery. Describe what field verification measures are carried out to ensure
that the products meet the National Map Accuracy Standard (NMAS). Verification
should also be performed for image completeness to ensure that no gaps exist in
the digital orthoimage coverage.
All photos shall be in natural color and delivered in digital format with appropriate
world files for use in the City's GIS.
The flight height shall be sufficient to develop appropriate scale maps. In-Flight
departures from flight heights required to produce the desired image scale shall
not exceed minus two percent (-2%) or plus five percent (+5%) unless changed
by Air Route Traffic Control Centers. All aircraft shall be maintained and
operated in accordance with regulations of the Federal Aviation Administration
(FAA) and the Civil Aeronautics Board. The recommended FAA preflight
inspection of the aircraft and instruments must be performed prior to each
photographic mission.
High-accuracy position and attitude sensors shall be operated simultaneously
with the camera. The camera shall be installed in a mount that attenuates the
effects of aircraft vibration. The mount should be regularly serviced and
maintained. The camera shall be mounted vertically in the aircraft in a mount
designed to isolate the camera from vibration of the aircraft. Angular vibration of
the camera shall be reduced to such a level so as to have no significant
detrimental effect on resolution. The camera should be checked to be sure it is
properly secured onto the mount and that all cable connections are tight. The
camera lens, filters, and camera port must be inspected to assure that the
surfaces are not scratched, etched, or discolored and that they are free of foreign
particles and condensation.
Inspection of the original images to check for tilt, overlap, crab, cloud cover, snow
cover, and proper sun angle must be carried out before the images are compiled
for the creation of digital orthoimagery. Immediately after aerial mission, the
Vendor shall review the images to determine if the camera functioned properly
during the mission. If the review indicates a malfunction, the aerial mission must
be re-f1own at no additional cost to the City. Re-flights shall be performed
immediately (weather permitting) ordered for the purpose of securing
replacement images for all which fail to meet minimum standards set forth in this
proposal, provided ground conditions have not yet terminated the photographic
"season." Inspections of aerial imagery should be performed immediately after
the aerial imagery mission. Unacceptable aerial imagery (as determined by the
City) shall be re-flown by the Vendor at no additional cost to the City, with the re-
flight coverage overlapping the acceptable digital images.
Individual crew members shall have two years or more apprenticeship in flying
photographic missions for aerial surveys. In addition, it is desirable that crew
members have had meaningful prior experience with the same type of camera
and aircraft to which they are designated.
Ground Control
Ground control shall be based on the Dubuque Area Geographic Information
System (DAGIS) existing control monumentation. All coordination of ground
control targeting will be the responsibility of the Vendor. The Vendor shall provide
a brief description of the equipment and methods to be used for airborne GPS or
new ground surveys, and attach this report to a copy of the contract map
prepared to show the locations of all control points intended for use in the
mapping project. A digital point theme in either shapefile or geodatabase feature
class format of all horizontal ground control targeted and non-targeted used, shall
be submitted. To minimize requirements for ground control and to minimize
project time, the Vendor is required to use airborne GPS technology to collect the
x, y and z position of the aircraft and an Inertial Measurement Unit (IMU) to
collect aircraft attitude position. Ground control targeting costs shall be listed in
the proposal. A general map of existing control points has been attached to this
RFP (Appendix B); however, it is up to the Vendor to secure coordinates for
control purposes. The Vendor shall also be in charge of repairing/replacing or
adding new control points as necessary to ensure a successful collection of
ground control points for this project throughout the project area.
Impervious Areas
The City of Dubuque is requesting the generation of photo-apparent impervious
areas throughout the project area. These features include but are not limited to
streets, parking lots, driveways, and buildings. Buildings and other impervious
areas with dimensions equal to or greater than 4'x4' shall be digitized. An
impervious area file is requested to aid engineering staff in our storm water utility
application. This data shall be supplied in either a shapefile or geodatabase
feature class, which each type of impervious area created as a polygon with
identifying data supplied in the database delineating the different types of
surfaces.
Bridqes
The City of Dubuque is also requesting the creation of a GIS shapefile for
geodatabase feature class. Any bridges that are photo-apparent shall be
digitized from aerial photography. Bridges shall be supplied in either a shapefile
or geodatabase feature class.
Water Features and Railroads
Water features and railroads shall be digitized as a part of this project. Railroads
will consist of a centerline running down the middle of photo-apparent railways
and spurs. Water features will be digitized as both line and polygon features; all
streams and rivers within the project area will consist of a centerline running
down the center of the photo-apparent channel, and those streams and rivers
whose water boundaries are equal to or greater than 20-feet shall be digitized as
polygons, as well. Water features and railroads shall be separate shapefiles or
feature classes in a geodatabase.
Diqital Elevation Model (OEM) and 2-foot Contours
A OEM shall be created based on the elevations extracted from the aerial project,
and 2-foot contours shall be created for the entire project area. The OEM shall
be made available as a AutoCAD drawing (.dwg). Contours shall be created as a
shapefile or geodatabase feature class, with each contour being coded with its
respective elevation, and whether or not it is a contour, an index contour, a
depression, an index depression, or an obscured representation of the
aforementioned line types.
Deliverables
All GIS Data requested shall be in shapefile(s) or geodatabase feature c1ass(es) with
FGDC-compliant metadata for all files. The following is a list of suggested deliverables,
but is not inclusive. The Vendor is expected to augment the list.
. Two (2) complete sets of digital orthophotography and other data
on CDs or DVDs (this includes the individual uncompressed
photos - .tif and .tfw files and the MrSID (.sid and .sdw)
compressed file for the entire project area);
. Formal completion date of aerial photography mission listed in
metadata for aerial photography;
. Final flight line with photo centers (as a point) in shapefile or
geodatabase feature class format;
. USGS camera calibration report for camera used;
. Reports regarding aircraft and camera operation assurances;
. Ground Control information in shapefile or geodatabase feature
class format, including recovered/established data points, updated
tie sheets and their x, y, and z values in the DAGIS coordinate
system;
. Scanned negatives (if that method is used) converted to a positive
in a .tif format with world file information (rather than 9x9" contact
prints);
. Impervious areas, including streets, parking lots, and buildings
that are 4x4' in area or greater, including the feature area and a
field identifying each impervious area type in the attribute table;
. Bridge structures that include their width in the attribute table;
. Edge of pavement lines;
. 2-ft. contours, with each contour being identified by its value and
type (contour, index contour, depression, index depression,
obscured);
. Water features in both line and polygon format, segmented
appropriately by junction with other water features, and drawn so
lines flow in the correct direction based on topography of the area;
. Railroad and railroad spur centerlines, segmented appropriately
by junctions;
. Digital Elevation Model
Format of Response
In order to simplify the review process and to obtain the maximum degree of
comparability, the proposal shall include the following items and be organized in the
manner specified below:
A. Letter of Transmittal A letter of transmittal briefly outlining the Vendor's
understanding of the work shall be submitted.
B. Profile ofthe Firm
1. Company Name
2. Legal Name (if different)
3. Years in Business
4. Number of years implementing projects similar to this
proposal
5. Number of municipalities that have had similar projects
completed
6. Contact Person
7. Full Mailing Address
8. Telephone Number
9. Fax Number
10. E-mail and web site address
11. Number of full-time employees
C. Vendor's Business Experience
As outlined in the "Proposal Format" of this document.
D. Technical Approach
As outlined in the "Proposed Format" of this document.
E. Qualifications and Staffing
As outlined in the "Proposed Format" of this document.
F. Reference Information
As outlined in the "Proposed Format" of this document.
G. Schedule of Events
As outlined in the "Proposed Format" of this document.
H. Cost Worksheet
A cost breakdown of all deliverables and work shall be a separate section of
the proposal.
I. Signature
Please include a sheet that details the following information as an acceptance
of the requirements and information requested as a part of this request for
proposals:
The undersigned certifies he/she is authorized to obligate the represented
firm and further agrees with all terms, conditions, and requirements of the
City of Dubuque's Request for Proposals.
Firm Name:
Address:
Phone:
Signature:
Title:
Date:
Contract Addenda Received (if any)
J. Exceptions and Alternatives
Any exceptions or alternative approaches to those defined by the City of
Dubuque, including cost estimates, that may enhance the project or provide
the same or better solution in a more effective and efficient manner.
City of Dubuque, Iowa - Defined Project Area
Appendix A
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City of Dubuque Project Area -
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h:\City Manager's Office\Grant App\ProjectArea.mxd
plotfiles: AppendixA.pdf
created by NMB 10-24-06
Base data provided by Dubuque County GIS
City of Dubuque, Iowa - Defined Project Area
Appendix B
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City of Dubuque Project Area -
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Annexation Areas
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Base data provided by Dubuque County GIS
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h:\City Manager's Office\Grant App\projectArea.mxd
plotfiles: AppendixB.pdf
created by NMB 11-07-06
Appendix C
Insurance Requirements
INSURANCE SCHEDULE C
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE
CITY OF DUBUQUE
1. All policies of insurance required hereunder shall be with an insurer authorized to do
business in Iowa. All insurers shall have a rating of A better in the current A.M. Best
Rating Guide.
2. All policies of insurance shall be endorsed to provide a thirty (30) day advance
notice of cancellation to the City of Dubuque, except for 10 day notice for non-
payment, if cancellation is prior to the expiration date. This endorsement supersedes
the standard cancellation statement on the Certificate of Insurance.
3. shall furnish a signed Certificate of Insurance to the City of
Dubuque, Iowa for the coverage required in Paragraph 6 below. Such Certificates
shall include copies of the following endorsements:
a) Commercial General Liability policy is primary and non-contributing.
b) Commercial General Liability additional insured endorsement.
c) Governmental Immunities Endorsement.
shall also be required to provide Certificates of Insurance
of all subcontractors and all sub-sub contractors who perform work or services
pursuant to the provisions of this contract. Said certificates shall meet the same
insurance requirements as required of
4. Each certificate shall be submitted to the contracting department of the City of
Dubuque.
5. Failure to provide minimum coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
6. Contractor shall be required to carry the following minimum coverage/limits or
greater if required by law or other legal agreement:
a) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit
Products-Completed Operations Aggregate Limit
Personal and Advertising Injury Limit
Each Occurrence Limit
Fire Damage limit (anyone occurrence)
Medical Payments
$2,000,000
$1,000,000
$1,000,000
$1,000,000
$ 50,000
$ 5,000
10f2
June 2005
INSURANCE SCHEDULE C (Continued)
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE
CITY OF DUBUQUE
This coverage shall be written on an occurrence form, not claims made form. All
deviations or exclusions from the standard ISO commercial general liability form CG
0001 or Business owners BP 0002 shall be clearly identified. Form CG 25 04 03 97
'Designated Location (s) General Aggregate Limit' shall be included.
Governmental Immunity endorsement identical or equivalent to form attached.
Additional Insured Requirement:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers shall be named as an additional
insured on General Liability including "ongoing operations" coverage equivalent
to ISO CG 20100704.
b) Automobile $1,000,000 combined sin!:lIe limit.
c) WORKERS COMPENSATION & EMPLOYERS LIABILITY
Statutory for Coverage A
Employers Liability:
Each Accident
Each Employee Disease
Policy Limit Disease
$ 100,000
$ 100,000
$ 500,000
$1,000,000
d) PROFESSIONAL LIABILITY
e) UMBRELLA/EXCESS LIABILITY *
*Coverage and/or limit of liability to be determined on a case-by-case basis by
Finance Director.
Completion Checklist
D Certificate of Liability Insurance (2 pages)
D Designated Location(s) General Aggregate Limit CG 25 04 03 97
D Additional Insured CG 20 10 07 04
D Governmental Immunities Endorsement
20f2
June 2005
PRODuca< (563)S56-0272
INSURANCE AGENCY
STREET ADORESS
CITY, STATE, ZIP CODE
DAre IMMlDCJYYVYj
02/28/2005
THIS CERTIFICATE IS ISSUED AS A MA TIER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CER11ACATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
THE POLICll;S OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDIN'
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PER'IAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POliCIES, AGGREGATE UMlTS SHOWN MAY HAVE BEEN REDlICED BY PAID CLAIMS
II'fSft TYPE OF INSURANCE -" POliCY NUMBER fii(:jijCy EFFECnvE poucy EXP1RA TJON
GENeRAl UABfUTY
ACQR/J..
CERTIFICATE OF LIABILITY INSURANCE
FAX (563)556-4425
INSURERS AFFORDING COVERAGE
'_0 C~ny
Street Address
City, State, Zip Code
INSURER A InsurancE!_<:()mpan~
INSURER B
INSURER C
INSURER D
INSURER c
EACH OCCURRENCE
OAMAGE"iij"RENTEO
LIMITS
$
.
X COMMERCW. GENERAL UABILllY
CLAIMS MAOf. [KJ OCCUR
MEO EXP (Anyone pefSlln)
A X
PFRSONAL&AOVINJURY $
G!:NEf'-Al AGGREGATE $
PRODUCTS COMPfOP A('~ $
t,V.fvMIV<../J ('<:;./iIdU
.? f LIf'
f Il... {) r; $.1 Z; 01'1
COM81NEO SINGLE UMfT
(EailCCidtmtj
A
X ANY AUTO
ALL OWNED AUTOS
SC~IEDULED AUTOS
HIRED AtJTOS
NON-OWN'ED AUTOS
X
BODilY INJURY
(Ptlfperson)
<...
BOOUY INJURY
/Pot ocdd~l
PROPERlY DAMAGE
(P61iXridmll)
GARAGE L1ABtLITY
ANY AU1Q
AUTO ONLY. CA ACCIDENT
OTHER THAN EAACC $
AUTO ONLY P.f:Jl:; $
EACH OCCURRENCE $
--"--'---.-,-..-
AGGREGAfE $
I $
I S
~ .
orn,
EXCESSIUMBREUA UA8lUTY
X OCCUR 0 CLAIMS MADE
DEDUCT1I:lL€
_rX RETE NOON .
WORKERS COMPEM$ATlON ~O
EMPlOYERS' UAEHUTY
^ Am PROPR1ETQRlPARnu:.RJ(.:XCCUT1Vt:
OFFlCERlMEMBER EXCLUDED"?
I!' '1M. describe ui"ldel'
SPECIAl PROVl8tONS beloW
(iRlf:'ESSIONAL LIABILITY
[ L. CACH ACCIDENT $
E L DISEASE - EA EMPl DYE $
Ft DISEASE POllCYUMlT $
$1,000,000
NAIC II
$
$
.
.
$
OESCRtPTtON OF OPeRATIONS' LOCATJONS I VEHICLES f EXCLUSIONS AOOED BY ENDORSEMENT 1 SPECIAL PROVISlON$
E CITY OF DUBUQUE IS AN ADDITIONAL INSURED ON GENERAL LIABILITY POLICIES INCL. ONGOING " COMPLETED
ERATIONS COVERAGE EQUIVILANT TO ISO CG 2010 0704 " CG 2037 0704. GENERAL LIABILITY POLICY IS PRIMARY
NON-CONTRIBUTING. FORM CG 2504 0397 "DESIGNATED LOCATIONS" GENERAL LIABILITY AGGREGATE LIMIT SHALL BE
NCLUDED. GOVERNMENTAL IMMUNITIES ENDORSEMENT IS INCLUDED. ALL POLICIES OF INSURANCE SHALL BE ENDORSEO
o PRO\IIDE THIRTY (30) DAY AD\IANCE NOTICE OF CANCUlATION TO THE CITY OF DUBUQUE.
C T
SHOULD Awt OF THE ABOVE DESCRIBED POUCtES BE CANCELLED BEFORE THE
'EXPlRAT1ON DATE TH:EReOF, THE ISSUING INSUReR W1ll"~ M.6.tL
~ DAYS WRITf'EN troTfCE TO THE CERnF1CATE HO~ NAMED TO THE LEFT,
~~~l1lilXol(1liWIIIOOllllelilillJC>ll~X
~1lil.~_nKI'r"'''''''iVJC>lIliI(XXXXXXXXX
AUTHORIZED RIPRESENTATnle
CITY OF DUBUQUE
CITY HAll
50 W. 13TH STREET
DUBUQUE. IA 52001
ACORD 25 120011081
~ACORD CORPORATION 1!1llll
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in Ueu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditi()l1s of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in ~eu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing Insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the poticies listed thereon.
SPECIMEN
'081
. ROLlC:Y NUMBER:
COMME~CIAL GENERAL L1A8IUTY
CG 25 04.03 97
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
DESIGNATED LOCA TION(S)
GENERAL AGGREGATE LIMIT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
ANY AND ALL COVERED LOCATIONS
Designated Location(s):
(If no entry appears above, information required to complete t IS endorsement will be shown in the Declarations
as applicable to this endorsement.)
A. For all sums which the insured becomes legally
obligated to pay as damages caused by
"occurrences" under COVERAGE A (SECTION
1), and for aU medical expenses caused bya<:d-
dents under COVERAGE C (SECTION I), which
can be attributed only to operations at a single
designated "location" shown in the Schedule
above;
1. A separate Designated location General
Aggregate Umit applies to each designated
"location", and that limit Is equal to the
amount of the General Aggregate Umlt
shown in the Declarations.
%. The Designated Location General Aggregate
Umit is the most we will pay for the sum of all
damages under COVERAGE A. except dam-
ages because of "bodlly injurY' or "property
damage" induded in the "producls:completed
operations hazard", and for medical expenses
under COVERAGE C regardless of the. num-
berot.
a. 'Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making daims
or bringing "suits".
3. Any payments made under COVERAGE A
for damages or under COVERAGE C .for
medical expenses shall reduce the Desig-
nated Location General Aggregate Umlt for
that designated "location". Such payments
shall not reduce the General Aggregate Umlt
shown in the Dedarations nor shall they re-
duce any other Designated Location General
Aggregate Umlt for any other designated
"location" shown in the Schedule above.
4. The limits shown in the Declarations for Each
Occurrence, Fire Damage and Medical ex-
pense continue to apply. However, instead of
being subject to the General Aggregate Umlt
shown in the Dedarations. sUJ;l:l.lImits will beXsubject to the applicable D~nated Location
General Aggregate Limit.
SPECIMEN
CC::;; 25 04 03 97
Copyright, Insurance Services Office. Inc., 1996
Page 1 of2
o
'. .
. .
POLICY NUMBER:
COMMERCIAL GENERAL LIABILITY
CG 20 10 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
The City of Dubuque, including all its
elected and appointed officials, all it$
employees and volunteers, all its boards,
commissions and/or authorities and their
board members, employees and volunteers.
Location s Of Covered 0 rations
Information re uired to com Iete this Schedule if not shown above will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to
include as an additional insured Ihe person(s) or
organization(s} shown in the Schedule, but only
with respect to liability for "bodily injury", "property
damage" or "personal and advertising injury"
caused, in whole or In part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the locatlon(s) desig-
nated above.
SPECIMEN
8. With respect to the Insurance afforded to these
additional Insureds, the following additional exclu-
sions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, Including materials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, maintenance
or repairs) to be performed by or on behalf of
the additional insured(s) at the location of the
covered operations has been completed; or
2. That portion of ''your work" out of which the
injury or damage arilles has been put to its in-
tended use by any person or organization other
than another contractor or subcontractor en-
gaged in performing operations for a principal
as a part of the same project.
CG 20 10 0704
@ ISO Properties. Inc.. 2004
[]
Page 1 of 1
CITY OF DUBUQUE, IOWA
GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmentallmmunitv. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of the City of Dubuque, Iowa
as an Additional Insured does not waive any of the defenses of governmental
immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4
as it is now exists and as it may be amended from time to time.
2. Claims Coveraqe. The insurance carrier further agrees that this policy of insurance
shall cover only those claims not subject to the defense of governmental immunity
under the Code of Iowa Section 670.4 as it now exists and as it may be amended
from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be
covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunitv. The City of Dubuque, Iowa shall be responsible
for asserting any defense of governmental immunity, and may do so at any time and
shall do so upon the timely written request of the insurance carrier.
4. Non-Denial of Coveraqe. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits
accruing to the City of Dubuque, Iowa under this policy for reasons of governmental
immunity unless and until a court of competent jurisdiction has ruled in favor of the
defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Chanqe in Policv. The above preservation of governmental immunities shall
not otherwise change or alter the coverage available under the policy.
SPECIMEN
1 of 1
June 2005
City of Dubuque, Iowa - Defined Project Area
Appendix D
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City of Dubuque Project Area -
2-mile radius of City and Projected
Annexation Areas
GI Dubuque City limits [] Defined Project Area
/'.../ Flight Grid
6
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h:\City Manager's Office\Grant App\ProjectArea.mxd
plotfiles: AppendixD.pdf
created by NMB 11-09-06
Base data provided by Dubuque County GIS