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Port of Dbq Storm sewer Ph V Dli~~E ~c/4--~ MEMORANDUM November 21, 2006 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Port of Dubuque Storm Sewer Extension - Phase V Project (CIP 7001050) Sealed bids were received for the Port of Dubuque Storm Sewer Extension - Phase V Project. City Engineer Gus Psihoyos recommends award of the contract to the low bidder, Tschiggfrie Excavating, in the amount of $118,492.40, which is 30.76% under the estimate of probable cost. I concur with the recommendation and respectfully request Mayor and City Council approval. (lti l;;tJ /Jtlf Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer D'G~~E ~<k~ MEMORANDUM November 21, 2006 TO: Michael C. Van Milligen, City Ma~ag;r ,/') Gus Psi hoyos, City Engineer jJ~ FROM: SUBJECT: Port of Dubuque Storm Sewer Extension - Phase V Project (CIP 7001050) INTRODUCTION The enclosed resolutions authorize the award of the construction contract for the Port of Dubuque Storm Sewer Extension - Phase V Project. BACKGROUND The Port of Dubuque Storm Sewer Extension - Phase V Project involves the construction of approximately 500 feet of 60-inch diameter storm sewer from Bell Street to the west between the proposed McGraw-Hili development and 5th Street. It will provide stormwater drainage for the property west of the McGraw-Hili site and north of 5th Street. It is required at this time to coincide with the timeframe established for the construction and opening of the McGraw-Hili facility and construction of the park between the McGraw-Hili facility and 5th Street. BID RESULTS Sealed bids were received on the project on November 21, 2006. Tschiggfrie Excavating of Dubuque, Iowa submitted the low bid in the amount of $118,492.40. This amount is 30.76% under the estimate of probable cost. A summary of the bid proposals received is as follows: Contractor Name Tschiggfrie Excavating McDermott Excavating Portzen Construction Top Grade Excavating, Inc Drew Cook & Sons Excavating Co. Inc. Connolly Construction, Inc. W.C. Stewart Construction Total Bid $118,492.40 124,586.01 138,587.00 162,111.00 165,606.42 179,998.65 220,497.90 RECOMMENDATION I recommend that the contract be awarded to Tschiggfrie Excavating in the amount of $118,492.40. PROJECT COST - BUDGET IMPACT The estimate of probable costs for the Port of Dubuque Storm Sewer Extension - Phase V Project is summarized as follows: Cost Estimate Bid Award Total Project Cost $171,110.00 17,111.00 17.000.00 $205,221.00 $118,492.40 17,111.00 17.000.00 $152,603.40 Construction Contract Contingency Engineering The project will be funded with the Fiscal Year 2006 appropriation for the Port of Dubuque Utility Improvements (CIP 7001050). ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolutions awarding the Port of Dubuque Storm Sewer Extension - Phase V Project to Tschiggfrie Excavating in the amount of $118,492.40. Prepared by Deron Muehring cc: Barry Lindahl, City Attorney Dawn Lang, Budget Director Jenny Larson, Budget Director Steve Sampson Brown, Project Engineer Deron Muehring, Civil Engineer II Bill Meyers, Engineering Assistant II Port of Dubuque Stonn Sewer Extension ProJec Bid Tabulation 11-21-06 BIDDER Portzen Construction UNIT TOTAL PRICE PRICE BIDDER McDermott Excavating UNIT TOTAL PRICE PRICE BIDDER Tschiggft1e Excavating Co UNIT TOTAL PRICE PRICE Engineer's Estimate UNIT TOTAL PRICE PRICE ! 600,00 $ 2580.00 $ 2580.00 $ 23,000.00 $ 3575.00 $ 480.00 $ 4,025.00 $ 7371.00 $ 1820.00 $ 525.00 $ 598.50 $ 720.00 $ 65,000.00 $ 16300.00 $ 300.00 $ 500.00 $ 1 250.00 $ 2,000.00 $ 2000.00 $ 2,362.50 $ 1 000.00 I $138:587.00 ~ 300.00 7.50 7.50 8,00 7.15 12,00 11.50 40.50 10.00 2.50 5.25 7.50 ! ! ! ! ! ! ! ! ! ! ! . 430.00 516.00 739.60 4633.75 2625.00 56000 4462.50 6,528.34 773.50 105.00 550.62 907.20 $ 130.00 $16300.00 $ 25.00 $ 50.00 $ SO.OO $ 500.00 $ 500.00 63785.00 17,927.00 399.00 ! ! ! ! ! ! ! ! ! ! ! ! ! ! . .00 ~ ill 5,09 5,25 1400 12.75 35.87 4.25 0.50 4.83 9.45 215 ! ! ! ! ! ! ! ! ! ! ! ! . 90.00 997.60 946.00 562.50 175.00 480.00 2,205.00 6,415.50 001.00 199,50 889.20 21 3 ! ! ! ! ! ! ! ! ! ! ! . 45.00 2.90 2.15 7,50 6,35 12.00 6.30 35.25 2.2Q 0.95 ~ 12.25 ! ! ! ! ! ! ! ! ! ! ! . ! 2.25 $ 1 000.00 Total $ 332.50 $ 1250.00 $ 1,800.00 $ 400.00 $ 1 386.00 $ 4475,00 $ 124,586.01 127.57 $17927.00 $ 33.25 $ 33.25 $ 50.00 $ 450.00 $ 100.00 $ 1.32 $ 4475.00 Total 176.00 $ 52250.00 $ 17354.60 $ '1082.40 $ '1203.00 $ 2,217.50 ,680.00 717.60 2 100.00 ...l2Q..QQ. 18,492.40 . ! ! 1 ! $ 104.50 $17 354.60 $ 90.20 $ 120.30 $ 88.70 $ 420.00 $ 179.40 $ 2.00 $ ....lli!:00 Total EA ...! ! 20000 CY ...! ! 344.00 CY ...! $ 1,032,00 Ton ...! $ 28750.00 Ton ...! 8.00 $ 4000.00 Ton ...! 12.00 $ 480.00 Ton ...! 13.00 $ 4550.00 SY...! 50,00 $ 9100.00 SY...! 10.00 $ 'I 820.00 SF...! 4,00 $ 840.00 SF...! 5,00 $ 570.00 SF...! 15.00 $ 1 440.00 LF $ 190.00 $ 95000.00 EA $16000.00 $ 16000.00 IF $ 25.00 $ 300.00 IF $ 400.00 IF ! 500,00 EA ! 001100 EA $ 800.00 ! ! ! ! ! 0.95 ! 997.50 $ 2 000.00 2 000.00 Total $ 171 123.50 00.00 ...!:..QQ. ..lQQ. 10.00 QUANTITY 2 344 344 2875 500 40 350 182 182 210 114 96 500 DESCRIPTION Bedding Limestone PC Concrete Pavement, 8" wf Integral Curb, Class'C' Removal of Concrete Pavement (w/curbs) Removal of Sidewalk PCC Sidewalk 4" Remove & Replace 3" to 6" Tree Topsoil, Strip & Slodq::lile Topsoil, Spreading Backfill, Sand Backfill Limestone Granular Subbase NO. ~ 60.00 250.00 200.00 12 10 25 4 4 OSO SY LS 4. Storm Sewer, Junction Box Removal of 36" Storm S_ Pipe Removol of 72" Storm Sewer Pipe Watermain 12" Bend 12" 45" MJ Removal and Plugging Ends of Abandoned Utitities Seeding, Fertilizing & Mulct1ing Traffic Control 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Decorative Concrete Pavement RCP Storm Sewer 60" -19.01% -27.20% -30.76% Undel %Ove Port of Dubuque Stonn Sewer Extension Project Bid Tabulation 11-21-06 BIDDER W.C. Stewart Construction UNIT TOTAL PRICE PRICE BIDDER Connolly Construction Inc. UNIT TOTAL PRICE PRICE BIDDER Drew Cook & Sons Excavating Co. Inc. UNIT TOTAL PRICE PRICE BIDDER Top Grade Excavating Inc UNIT TOTAL PRICE PRICE 300.00 34.40 3440.00 17,250.00 2500.00 346.00 3587.50 10010.00 819.00 210.00 570.00 864.00 107,035.00 65,912.00 420.00 ! ! ! ! ! ! ! ! ! ! ! ! ! ! . $ 1 100.00 ! 800.00 . 50.00 0.10 10.00 6.00 5.00 8.65 10.25 55.00 4.50 1.00 5.00 9.00 214.07 $65,912.00 $ 35.00 $ 110.00 $ 72.00 $ 300.00 $ 25.00 $ 2.00 $ 900.00 Total ! ! ! ! ! ! ! ! ! ! ! ! . ! 350.00 ! 152.40 ! 290.00 $ 29181.25 $ 5125.00 $ 516.00 $ 2975.00 $ 14560.00 $ 1,583.40 $ 262.50 $ 1 333.80 $ 1 209,60 $ 92501100 $ 17,360.00 675.00 3.35 3.75 1QJ..2. 10.25 ~ !!ZQ. 12,60 185.00 12.90 '.50 8000 8.70 ! 072.20 $ 1072.00 ! 757.50 ! 420.00 . 17L360.00 89.35 107.20 70.30 355.00 325.00 2J.Q. .00 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! . 400.00 2580.00 2580.00 23000.00 3750.00 560.00 2,625.00 7280.00 1,638,00 210,00 564.30 669,12 70000.00 28000.00 6,000,00 6000.00 2,500.00 3400.00 1 000.00 2,100.00 ---Z2Q..QQ. 165,606.42 ! ! ! ! ! ! ! ! ! ! ! ! ! ! . 200,00 7.50 7.50 8.00 7.50 14.00 7.50 40.00 9.00 1.00 4.95 6.97 $ 140.00 $ 28 000.00 $ 500.00 $ 600.00 $ 100.00 $ 850.00 $ 250.00 $ 2.00 $ 750.00 Total ! ! ! ! ! ! ! ! ! ! ! . ! ! ! . ! 300.00 $ 2752.00 $ 516.00 $ 23000.00 $ 4000.00 $ 480.00 $ 5,250.00 $ 6552.00 S 2184.00 $ 315.00 $ 342.00 $ 960.00 $ 65000.00 $ 25485.00 $ 360.00 $ 2 000.00 $ 2750.00 $ 2,000.00 $ 400.00 $ 2,415.00 15050.00 $162111.00 $ 150.00 $ 8.00 $ 1.50 $ 8.00 $ 8.00 $ 12.00 $ 15.00 $ 36.00 $ 12.00 $ 1.50 $ 3.00 $ 10.00 $ 130.00 $25485.00 $ 30.00 $ 200.00 S 110.00 $ 500,00 $ 100.00 $ 2.30 $1~00 Total QUANTITY EA CY CY Too Too Too Too SY SY SF SF SF LF EA 2 344 344 2875 500 40 350 182 182 210 14 96 500 Class'C' DESCRIPTION limestone GrsnulsrSubbase Bedding limestone PC Concrete Pavement, 8" wi Integral Curb, Removal of Concrete Pavement (w/curbs) Removal of Sidewalk PCC Sidewalk 4" Decorative Concrete Pavement RCP Storm Sewer 60" Remove & Replace 3" to 6" Tree Strip&Stodq::lile Spreading Sa'" Topsoil Topsoil Backfill, Backfill NO. 2 3 4 5 6 7 . 9 10 12 13 14 15 16 17 18 19 20 21 LF LF LF EA EA SY LS 12 10 25 4 4 050 4.. StOllTl Sewer, Junction Box Removal of 36" Storm Sewer Pipe Removol of 72" Storm Sewer Pipe Watermain12" Bend 12" 45" M, Removal and Plugging Ends of Abandoned Utilities Seeding, Fertilizing & Mulct1ing Traffic Control 86.09% 5.19% 773 Total -3.22% . -5.27% Undel %Ovel RESOLUTION NO. 587-06 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 1 st day of November, 2006, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Port of Dubuque Storm Sewer Extension - Phase V Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this 4th day of December ,2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 588-06 AWARDING CONSTRUCTION CONTRACT FOR THE PORT OF DUBUQUE STORM SEWER EXTENSION - PHASE V PROJECT Whereas, sealed proposals have been submitted by contractors for the Port of Dubuque Storm Sewer Extension - Phase V Project pursuant to Resolution No. and notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the 10th day of November, 2006. Whereas, said sealed proposals were opened and read on the 21st day of November, 2006, and it has been determined that the bid of Tschiggfrie Excavating of Dubuque, Iowa, in the amount of $118,492.40 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to Tschiggfrie Excavating and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contract and the approval of the contractor's bond, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this 4th day of December, 2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 589-06 APPROVING CONSTRUCTION CONTRACT WITH TSCHIGGFRIE EXCAVATING FOR THE PORT OF DUBUQUE STORM SEWER EXTENSION - PHASE V PROJECT Whereas the City Council by Resolution No. 588-06 awarded the construction contract for the Port of Dubuque Storm Sewer Extension - Phase V Project to Tschiggfrie Excavating; and . Whereas Tschiggfrie Excavating has submitted the attached executed contract and bond. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: 1. The contract and bond attached hereto are hereby approved. 2. The City Manager is hereby authorized and directed to execute the contract on behalf of the City of Dubuque. Passed, approved and adopted this 4th day of December, 2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk