City Hall Envelope Restoration (Tuckpointing) Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City Hall Envelope Restoration (Tuckpointing) Project
DATE: November 21, 2013
Dubuque
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AI- America City
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2007 • 2012 • 2013
Building Services Manager Rich Russell is recommending acceptance of the City Hall
Envelope Restoration (Tuckpointing) Project, as completed by R & W Restoration, in the
final contract amount of $238,428, which is $48,678 over the original contract amount of
$189,750. The additional costs are due to replacement of brick, lintels and sills that
were not called out to be replaced in the plans. The project contract had unit costs for
this work. The HVAC grills on the south side of City Hall were also painted, which was
not included in the project plans.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Rich Russell, Building Services Manager
Masterpiece on the Mississippi
Dubuque
Itutri
All- America City
1
2007 • 2012 • 2013
TO: Michael C. Van Milligen, City Manager
FROM: Rich Russell, Building Services Manager
DATE: November 21, 2013
RE: City Hall Envelope Restoration (Tuckpointing) Project
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
City Hall Envelope Restoration (Tuckpointing) Project.
BACKGROUND
On March 18, 2013, the City Council awarded the contract for the City Hall Envelope
Restoration (Tuckpointing) Project to R & W Restoration of Dubuque, Iowa. On November
19, 2013, the project was completed.
DISCUSSION
The City Hall Envelope Restoration (Tuckpointing) Project was completed by R & W
Restoration of Dubuque, Iowa in the final contract amount of $238,428 which is above the
original contract amount of $189,750. The additional costs are for replacement of brick,
lintels, sills that were not called out to be replaced on the plans. The project contract had
unit costs for this work. The HVAC grills on the south side of City Hall were also painted.
This work was not included in the project plans.
Funding for the change orders will come from the City Hall Maintenance CIP. The project
was well under the budgeted amount of $525,000.
RECOMMENDATION
I recommend that the City Council accept the public improvements and authorize the final
payment of the contract amount of $238,428 to R & W Restoration for the City Hall
Envelope Restoration (Tuckpointing) Project. Jeff Morton of Jeffrey Morton Associates
reviewed the project and considers it complete.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution to accept the
public improvements for and to authorize the final payment of the contract amount of
$238,428 to R & W Restoration for the City Hall Envelope Restoration (Tuckpointing)
Project.
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RESOLUTION NO. 341 -13
ACCEPTING THE CITY HALL ENVELOPE RESTORATION (TUCKPOINTING)
PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO
THE CONTRACTOR
Whereas, the Public Improvement Contract for the City Hall Envelope Restoration
(Tuckpointing) Project has been completed and the Building Services Manager and
Project Architect have examined the work and determined the project has been
completed according to the terms of the Public Improvement Contract and that the
Building Services Manager and Project Architect recommend that the Project be
accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the Building Services Manager and Jeff Morton of
Jeffrey Morton Associates is approved and the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
contract amount of $238,428 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 2nd day of December, 2013.
Attest:
Kevin Firnstahl, MC y Clerk
D.
Roy D. Buol, Mayor