Dubuque Intermodal Transportation Center_DocumentsTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Intermodal Center Budget
DATE: November 27, 2013
Dubuque
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2007 • 2012 •2013
The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to
be used for an Intermodal Center adjacent to the Historic Millwork District. The
Intermodal Center has three components; parking, terminal and bus storage. The
parking and the terminal are the main priorities for the grant funds with any remaining
funds for the bus storage facility.
The Intermodal Center is designed to improve access to transportation services in and
around the City of Dubuque, as it will provide a center at which all modes of
transportation will be accessed including: pedestrian, bicycle, park'n'ride, intercity buses
(Burlington - Trailways and Lamers), taxis, hotel shuttles, and area public transit service
(The Jule and the Regional Transit Authority or "RTA "). The parking ramp component, 3
levels, includes 92 transit dependent and 200 non - transit dependent spaces, will
provide parking for users of public transit, staff based in the intermodal center and the
general public. The facility will also provide bicycle storage to support commuter travel
or recreational use. The approved feasibility study by the Federal Transit Authority
accommodates all improvements listed above with the City contributing $ 6.62 million in
local funds toward the 200 general public parking and Federal Transit Authority State of
Good Repair Grant contributing $5.69 million to complete the project.
During the design process of the Intermodal Center changes were made to the design
to accommodate the needs of green space next to the parking structure. There were
also changes in cost due to the foundation and an escalation of construction costs since
the project construction date moved from fall 2013 to spring 2014.
The list below provides the changes and costs associated with them:
• Adding restrooms in the parking ramp to accommodate the usage of green
spaces + $61,500.
• The cost of foundations and structural slab based on the soils testing + $300,000.
• Escalation Fall 2013 bid (per last estimate) to spring 2014 + $678,500.
Overall the changes increase the cost of project by $1,040,000.
City staff, ECIA and Neumann Monson Architects staff worked together to reduce costs
to get them closer to the original costs estimates submitted to the FTA for the project.
The following list of line items are recommended for modification to save money:
• Using perforated steel in lieu of glass at the north walkway saves $113,000.
• Redesigning the terminal saves $880,000 by replacing the glass second story
facade with materials that match the first story.
• IPE cladding at lower portion of terminal saves $50,000.
• Further reduce height at one story mass of terminal by one foot saves $10,000.
• Removing the east elevator shaft and modifying the stair towers in the parking
facility saves $170,000
• Precast planks with a topping slab instead of cast -in -place concrete on
pedestrian bridge saves $30,000
• Change terra -cotta on the south to perforated metal panels saves $60,000
• Change glass on the north to perforated metal panels saves $39,000
The budget provides a savings of $2.3 million in FTA funds that could be transferred to
the Bus Storage and Maintenance facility and $25,381 savings in local funds for City
after committing budgeted City resources. While this will be the topic of a future City
Council meeting, this appears to provide sufficient funding, using additional state grant
money and funds available from the Federal Surface Transportation dollars available
through DMATS, to build a bus storage facility and Jule Transit offices at the former
Public Works Facility on Kerper Boulevard.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Tim Horsfield, Parking System Supervisor
Chandra Ravada, ECIA Transportation Director
2
East Ce
TO:
FROM: Chandra Ravada, Transportation Director, ECIA
CC:
a regional response to local needs
November 27, 2013
Memo
Michael Van Milligen, City Manager
EC A
Maurice Jones, Economic Development Director
Kelley Deutmeyer, Executive Director, ECIA
Teri Goodmann, Assistant City Manager
Tim Horsfield, Parking Division Manager
Jenny Larson, Finance Director
Candace Eudaley, Jule Transit Manager
SUBJECT: Dubuque Intermodal Center Budget
PURPOSE
To provide an update on the budget for the Dubuque Intermodal Center, potential savings options
based on Value Engineering options, and the estimated remaning funds for the Bus Storage and
Maintenance Facility based on estimates provided by Neumann Munson Architects (NMA) for the
Dubuque Intermodal Center.
BACKGROUND
The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to be used for
an Intermodal Center adjacent to the Historic Millwork District. The Intermodal Center has three
components; parking, terminal and bus storage. The parking and the terminal are the main priorities
for the grant funds with any remaining funds for the bus storage facility. Based on the parking needs
for the Historic Millwork District and the terminal portion of the Intermodal facility the City had
planned to utilize 75% of the $8,000,000 SGR funding for the Intermodal Center and shift the
remaining funds to the Bus Storage and Maintenance Facility (BSMF), which is the second phase of
the project. If the remaining SGR funds are not shifted to the BSMF after the Intermodal is
constructed, the funds will be recaptured by the FTA and reallocated to other projects.
The Intermodal Center is designed to improve access to transportation services in and around the
City of Dubuque, as it will provide a center at which all modes of transportation will be accessed
I Dubuque Metropolitan Area Transportation Study I Eastern Iowa Development Corporation
i Eastern Iowa Regional Utility Services System I Eastern Iowa Regional Housing Authority I ECIA Business Growth, Inc. I
I Region 1 Employment and Training I ECIA Regional Planning Affiliation I Region 8 Regional Transit Authority
I 7600 Commerce Park, Dubuque, IA 52002 I www.ecia.org I ecia @ecia.org
I 563.556.4166 I Iowa only: 800.942.4648 I Relay Iowa 800.735.2943 I f: 563.556.0348
including: pedestrian, bicycle, park'n'ride, intercity buses (Burlington- Trailways and Lamers), taxis,
hotel shuttles, and area public transit service (The Jule and the Regional Transit Authority or "RTA ").
The parking ramp component, 3 levels - 92 transit dependent and 200 non - transit dependent spaces,
will provide parking for users of public transit, staff based in the intermodal center and the general
public. The facility will also provide bicycle storage to support commuter travel or recreational use.
The approved feasibility study by Federal Transit Authority (FTA) accommodates all improvements
listed above with the City contributing $ 6.62 million in local funds toward the 200 general public
parking and and FTA State of Good Repair Grant contributing $5.69 million to complete the project.
The second portion of the project, the BSMF will provide housing for The Jule's brand -new fleet of
clean diesel buses that were purchased with federal and state grant funds during 2011 -2012, as well
as reduce long term maintenance costs by replacing the existing 100 year old facility. The BSMF will
also provide options for future expansion; reduce deadhead travel and potential delays of the service.
The BSMF will be located on the Intermodal Campus at the site of the old City garage and will
compliment the services provided at the Intermodal Center. The City hired IIW and Conlon
Construction to develop a plan to construct the BSMF in multiple phases using any left over funding
from the SGR grant. The City programed $ 433,307 in FY 14 and $939,206 in FY 15 for local match
to the BSMF and Intermodal Center project. The BSMF remains a priority for the FTA in Kansas City.
DISCUSSION
As part of final design process, The City conducted two Value Engineering (VE) studies to reduce the
cost of Dubuque Intermodal Center. Below is a detailed explanation of the cost savings from the VE
and their impact on local dollars and federal funds for the BSMF. .
Feasibility Study Budget
The original 25% Design Drawing opinion of probable cost was done in December of 2011 as part 1
of NMA's scope. NMA used the RS Means (RS Means is a trusted name in construction costs for
more than 70 years, RS Means offers annually updated construction cost information available in
convenient online, eBook, book, or CD format — it is one of the construction industry's most
dependable cost estimating solution) to gauge the cost of escalation and used this criteria (and added
a 2% inflation rate) to establish the the project budget estimate to the FTA in the Spring of 2013.
Table 1 below provides the original budget submitted to FTA in the spring of 2013. This budget
estimated a savings of $2.5 million in FTA funds that could be transferred to Bus storage and
Maintenance facility and $324,857 in local funds remaining after constructing the Intermodal Center.
Budget Scenarios for Dubuque Intermodal Transportation Center
Table 1: Bud s et for Intermodal Center Feasibilit Stud
Items
FTA
Submission (Page 32)
Costs
FTA
City
Total
5,697,699
6,621,612
12,319,311
Funding
Federal & State Funds
FTA funds
Intercity Bus grant
Subtotal
City funds
Bond Match
additional city funds
Interest
Subtotal
Total
Savings
8,000,000
$ 199,916
$ 8,199,916
$ 4,300,000
$ 2,636,469
$ 10,000
$ 6,946,469
$ 15,146,385
Savings in FTA funds
Savings in City funds
$ 2,502,217
$ 324,857
Feasibility Study + Additional scope Budget
During the design process of the Intermodal Center changes were made to the design to
accommodate the needs of green space next to the parking structure. There were also changes in
cost due to the foundation and an escalation of construction costs since the project construction date
moved from fall 2013 to spring 2014.
The list below provides the changes and costs associated with them:
• Adding restrooms in the parking ramp to accommodate the usage of green spaces + $61,500.
• The cost of foundations and structural slab based on the soils testing + $300,000.
• 2.5% Escalation Fall 2013 bid (per last estimate) to spring 2014 + $270,000.
Overall the changes increase the cost of project by $631,500.
Table 2 below provides the budget submitted to FTA + additional scope. This budget provides a
savings of $2.2 million in FTA funds that could be transferred to the Bus storage and Maintenance
facility. However, these changes in costs adds $187,132 in local funds to the Dubuque Intermodal
Facility.
Budget Scenarios for Dubuque Intermodal Transportation Center
Table 2; Buu se' for Intermodal Cent
.r
Items
I 'lit
tud + additional sco • e1
FTA
Submission (Page 32)
+additional scope
Costs
FTA
Cit
Total
$
5,970,171
$
7,133,601
13,103,773
Funding
Federal & State Funds
FTA funds
Intercit Bus •rant
Subtotal
City funds
Bond Match
additional cit funds
Interest
Subtotal
Total
8,000,000
199,916
8,199,916
4,300,000
$
2,636,469
10,000
6,946,469
$
15,146,385
Savings
Savines in FTA funds
Savines in Cit funds
$
2,229,745
$
187,132
100% Design Drawing (DO) Budget
In mid - October NMA issued a 100% DD pricing set and received the opinion of probable cost from
their estimators for the Intermodal Center. The estimators informed NMA that the project costs have
been climbing at a more escalated rate than previously anticipated which has now increased the
Intermocdal Center by a $1.04 million from the Feasibility Study + Additional scope Budget.
Table 3 below provides the budget for 100% DD. This budget provides a savings of $1.4 million in
SGR funds that can be transferred to the Bus Storage and Maintenance facility but causes s shorfall
of $412,072 that would have to come from local funds to complete Dubuque Intermodal Center.
Budget Scenarios for Dubuque Intermodal Transportation Center
Table 3: Budget for Intermodal Center f 100% Design Drawing Budget
Items
100% DD (CPMI)
Costs
FTA
$ 6,785,353
City
$ 7,358,541
Total
$ 14,143,894
Funding
Federal & State Funds
$ 8,000,000
FTA funds
$ 199,916
Intercity Bus grant
Subtotal
$ 8,199,916
City funds
Bond Match
$ 4,300,000
$ 2,636,469
additional city funds
Interest
$ 10,000
$ 6,946,469
Subtotal
Total
$ 15,146,385
Savings
Savings in FTA funds
$ 1,414,563
Savings in City funds
$ (412,072)
First Round VE modifications budget
City Staff and NMA staff worked together to reduce costs to get them closer to the original costs
estimates submitted to the FTA for the project. The first set of Value Engineering (VE) savings are as
follows:
The following are the list of line items that are discussed as part of first round of value engineering:
• Delete the Public Restrooms in the Parking Ramp ($61,500).
• Using perforated steel in lieu of glass at the north walkway, saves ($113,000).
• Eliminating the roof at the bridge, reducing the width to 6' -8" and using perforated steel
guardrails, saves ($292,000).
• Redesigning the terminal, saves ($880,000).
Table 4 below provides the budget for First Round VE modifications. This budget provides a savings
of $2.4 million in FTA funds that could be transferred to Bus Storage and Maintenance facility but the
city needs to add $23,371 in local funds to complete Dubuque Intermodal Center.
Budget Scenarios for Dubuque Intermodal Transportation Center
$ 15,146,385
Table 4: Budget for Intermodal Center First Round VE modifications Bud et
Items VE Items (Round 1)
Costs
FTA
$ 5,795,754
City
$ 6,969,840
Total
Funding
Federal & State Funds
$ 12,765,594
FTA funds
8,000,000
$
Intercity Bus grant
199,916
Subtotal
$ 8,199, 916
City funds
Bond Match
$ 4,300,000
additional city funds
$ 2,636,469
Interest
$ 10,000
Subtotal
Total
Savings
$ 6,946,469
Savings in FTA funds
$ 2,404,162
Savings in City funds
$ (23,371)
Second Round VE modifications budget
The City Staff and NMA staff continued to look for costs savings measures and came up with more
reductions in addition to the first set of Value Engineering (VE) to reduce the costs and get them more
in line with the original esitmates submitted to the FTA.
The following is a list of line items that were discussed as part of second round of value engineering
in addition to first round of value engineering:
• Reduce the terracotta 25% we could save ($130,000).
• IPE cladding at lower portion of terminal ($50,000).
• Further reduce height at one story mass of terminal - by one foot ($10,000).
Table 5 below provides the budget for Second Round VE modifications in addition to first round VE
modifications. This budget provides a savings of $2.4 million in FTA funds that could be transferred to
the Bus Storage and Maintenance facility and $73,862 savings in local funds for City.
Budget Scenarios for Dubuque Intermodal Transportation Center
Table 5: Bud s et for Intermodal Center Second Round VE modifications Bud s et
Items
VE Items (Round 2)
Costs
FTA $ 5,762,987
City $ 6,872,607
Total
Funding
12,635,594
Federal & State Funds
FTA funds
Intercity Bus grant
Subtotal
City funds
Bond Match
additional city funds
Interest
Subtotal
Total
S
$ 8,000,000
199.916
8.199.916
$ 4,300,000
$ 2,636,469
$ 10,000
6,946,469
,385
$ 15,146
g
Savings in City funds
$ 2,436,929
$ 73,862
VE items after City meeting
The City staff and NMA presented VE 1 and VE 2 options and savings to City management. City
management excluded some of the options including: deleting the public restrooms in the parking
ramp and eliminating the roof at the bridge and added options including: removing the east elevator
shaft and modifying the stair towers and using precast planks with a topping slab.
The following are the list of line items that are under consideration and are left for future discussion
after the meeting with City management:
• Using perforated steel in lieu of glass at the north walkway saves ($113,000).
• Redesigning the terminal saves ($880,000).
• IPE cladding at lower portion of terminal saves ($50,000).
• Further reduce height at one story mass of terminal by one foot saves ($10,000).
• Removing the east elevator shaft and modifying the stair towers saves($170,000)
• Precast planks with a topping slab instead of CIP concrete on pedestrian bridge saves
($30,000)
• Change terra -cotta on the south to perforated metal panels saves ($60,000)
• Change glass on the north to perforated metal panels saves($39,000)
Taking the second floor off the terminal facility is not recommended because it changes the
elevation of the structure and will necessitate reopening the feasibility study and resubmitting to
SHPO for them to reopen their process. This could cause at least a 90 day delay in the project.
Budget Scenarios for Dubuque Intermodal Transportation Center
Table 6 below provides the budget after meeting with City management. This budget provides a
savings of $2.3 million in FTA funds that could be transferred to Bus Storage and Maintenance facility
and $25,381 savings in local funds for City.
Table 6: Budget for Intermodal Facility (VE items after City meetin
q)
Items
Costs
FTA
City
Total
Funding
Federal & State Funds
FTA funds
Intercity Bus grant
Subtotal
City funds
Bond Match
additional city funds
Interest
Subtotal
Total
Savings
VE Items (after
City review)
$ 5,898,006
$ 6,921,088
$ 12,819,094
$ 8,000,000
$ 199,916
$ 8,199,916
$ 4,300,000
$ 2,636,469
$ 10,000
$ 6,946,469
Savings in FTA funds
Savings in City funds
$ 2,301,910
$ 25,381
CONCLUSION
Based on the various VE options, the design team is requesting City input so they can move forward
with the project based on the direction we are provided on the VE for the VE options. These
decisions will affect the overall project schedule, which also correlates with the specific items included
as part of the VE process. Please see attached final design images from Newman Munson Architects.
Thank you for your consideration.
Budget Scenarios for Dubuque Intermodal Transportation Center
Budget Scenarios for Dubuque Intermodal Transportation Center
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