Minutes Library 10 16 06
Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of October 16, 2006
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 8:30 a.m., October 16, 2006.
President Alan Avery; Trustee Beverly Kolz; Trustee Diann Guns;
Trustee Michael Shubatt; Trustee Kristen Smith; Library Director
Susan Henricks; and Recorder Denette Kellogg
Trustee Becky Hauder; Trustee Sue Lindsay
Present:
Excused:
1. Board President Avery called the meeting to order at 8:33 a.m.
''Moved to adopt the meeting agenda of October 16, 2006. "
Motion:
Second:
Vote:
Guns
Kolz
Aye -5; Nay - 0
2. Library Long Range Planning:
"Moved to go into closed session in accordance with Iowa Code,
chapter 21.5j: To discuss the purchase of particular real estate where
disclosure could reasonably be expected to increase the price the
government body would have to pay for that property. "
Motion:
Second:
Vote:
Kolz
Shubatt
Aye -5; Nay - 0
The Board moved into closed session at 8:35 a. m.
''Motion for the Library Board to move into open session. "
Motion:
Second:
Vote:
Guns
Shubatt
Aye -5; Nay - 0
The Board moved into open session at 8:55 a.m.
..
Library Board of Trustees
Minutes ofOclober 16, 2006
3. Library Renovation Project:
Henricks reported on the special Board planning worksession to interview
construction management firms for the Library renovation project on Monday,
October 30,2006 from 11:30 a.m. to 1:30 p.m.
Henricks provided a suggested list of interview questions from City of Dubuque
Engineer Steve Brown. Brown suggested that the questions be provided to the
firms in advance of the interview so that their written responses could be
reviewed by the Library Board in preparation for the interviews.
Henricks provided a rating gUide to use as a tool during the interview process.
The Board concurred with use of the list of questions and the rating guide and
agreed to get any additional suggestions to Henricks prior to the next Board
meeting. Shubatt reported on a conflict of interest as he is the attorney for
one of the firms being interviewed and would recuse himself in any board
motion in respect to the hiring or the interview process. Henricks reported
that the firms would be asked to provide their feedback to the questions and
the responses, along with the references of each firm, would be provided to
the Board in advance of the interviews.
Avery reminded Board members of the Library Board renovation worksession
with the Dubuque City Council scheduled for this evening, October 16, 2006 at
5:00 p.m. in the Library Auditorium. Henricks reported that the agenda
includes a presentation of the Developmental Planning Study Report as
approved by the Library Board. Library Fundraising Consultant Kurt Saterbak,
Saterbak and Associates, will provide the report's overview including the
recommendations as listed in the report. Board President Avery, Board Trustee
Guns, and the Library Director would provide input as Planning Study
Committee members as well as Library Board feedback to the Council.
4. Meeting Adjournment - The meeting adjourned at 9: 16 a.m.
"Motion to adjourn. "
Motion: Shubatt
Second: Kotz
Vote: Aye -5; Nay - 0
Kristen Smith, Board Secretary
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