Minutes Library Update 11 16 06
Carnegie-Stout Public Library
Librmy Board of Trustees Update
From the Meeting of'
November 16,2006
· The Library Board approved hiring Durrant Group (Dubuque) to be the
Construction Management firm for the renovation project. Next steps in the
Renovation Project include setting up the Pre-Capital Campaign Task Forces
which will work together over the next 2 - 3 months to define a case statement,
leadership, prospect development, and marketing/creation of awareness of the
project.
· The final design for the van graphics will be approved on November 17. It will
take approximately two weeks after that time to transfer the design to a digital
image for vinyl and applied. Book drop service began at Eleanor Roosevelt
Middle School on Monday, November 11.
· The City and Greg Stover reached an agreement on the cost of the parking lot
located at 12th and Bluff Streets. Pending final City Council approval, the real-
estate transaction will be closed on December I. The Director will work with
City staff on the details of which spaces will be reserved and which will be
metered. The lot will be repaved, striped, and include a light and security camera.
The camera will be located in the Library.
· The operating budget and improvement package budget hearing for the Library is
scheduled with the City Manager and Budget Director for Friday, November 17.
In order of preference the Improvement Packages are: 80 additional Library
Clerk hours for Adult Services, 25 hours a week in Library Clerk hours for Tech
Services, 30 hours a week part-time professional Librarian for Adult Services, JO
hours a week in Library Clerk hours for Youth Services, Adult Programming,
Young Adult Materials increase, DVD collection increase in budget, graphic
novels collection increase in budget, movie licensing, funding for Y A programs,
and funding for another year of Tutor.com
· Trends in increased circulation noticed earlier in the year continue with
circulations by Dubuque residents up 4 percent for the month of October,. Overall
circulations are down 4 percent attributed to people from contracting
communities, out of state, and open access use. Year to date circulation growth is
up 2 percent. Nearly 48 new library cards are issued, on average, every day,
seven days a week. Visits are up II percent in October and 9 percent year to
date.
· Electronic access continues a growth trend as well. FirstSearch database use has
increased 98 percent over the first quarter of last year, Heritage Quest a
remarkable growth of 160 percent over the first quarter of last year. Newsbank is
up 56 percent. Web site visitors grew 23 percent. During this time, Ebsco use
has declined significantly. It is possible the company has altered the method of
tracking use; this must be checked.
. Expenditures are at 37 percent while 33 percent of the fiscal year has lapsed. This
is attributed to annual payment of insurance and maintenance contracts in the first
part of the fiscal year. Revenue is at 24 percent.
. Interviews will begin soon for a Library Assistant in Circulation. An
advertisement will also be forthcoming for a part-time position of "Campaign
Coordinator. "
. The Board approved the Library's after hours Holiday Reception for staff on
December I. The Board will host a holiday reception for staff and volunteers on
Thursday, December 14 prior to their board meeting, from 3:00 - 4:30.
Librarv Board of Trustees
Susan Henricks, Director
Alan Avery, Board President
Sue Lindsay, Vice President
Kristen Smith, Board Secretary
Diann Guns
Becky Hauder
Beverly Kotz
Michael Shubatt