Jule Transit System ITS Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Acceptance of the Jule Intelligent Transportation Project
CIP 6001224 Replace Fixed Route Buses
DATE: December 10, 2013
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
Director of Transit Operations Candace Eudaley is recommending acceptance of The
Jule Intelligent Transportation Project, as completed by Trapeze Group, in the final
contract amount of $700,527.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
JA)1+
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Chris Kohlmann, Information Services Manager
Maurice Jones, Economic Development Director
Candace Eudaley, Director of Transit Operations
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Candace Eudaley, Director of Transit Operations
DATE: December 3, 2013
RE: Acceptance of the Jule Intelligent Transportation Project
CIP 6001224 Replace Fixed Route Buses
Dubuque
bitell
All- America City
1 I
2007 • 2012 • 2013
INTRODUCTION
The enclosed resolution provides for the final system acceptance of the contract for the
Jule Intelligent Transportation Project.
BACKGROUND
In early 2011 The Jule was awarded the State of Good Repair (SGR) grant. In addition to
the purchase of new transit vehicles, this grant also allows provides for the purchase and
installation of Intelligent Technology Systems (ITS) equipment on the transit fleet. The
SGR grant provides 80% of the cost of eligible purchases and products, with the
remaining 20% paid through local match.
The project consisted of purchase, installation and implementation of hardware and
software on all fixed -route and paratransit vehicles.
The Project included:
Hardware
— Onboard computers (Rangers) used to disseminate schedule information to drivers
and location information to the AVL, AVA, APC, LED signs, and passenger
information system
— Automatic Vehicle Location (AVL) for route and schedule adherence
— Automatic Voice Announcement (AVA) — required through ADA for individuals with
vision impairments
— Interior LED signage — required through ADA for individuals with hearing
impairments
— Automatic Passenger Counters (APC)
— Electronic card readers for tracking college partnership ridership and preparing for
future implementation of annual and other pass types and tracking
— Wayside LED signage at transfer points showing next bus arrival times
Software
— "Streets" fixed -route development, scheduling, driver information, and ridership
tracking software
— MyRide Passenger Information System (provides next -bus information via cell
phone and smart phone)
— "Routematch" paratransit /minibus route development, scheduling, driver
information, ridership, and payment tracking software
DISCUSSION
All components have been installed and fully implemented. All components are live with
the exception of the MyRide passenger information portal which will be live for the public
in mid - January, following the implementation of the Jule's new route structure.
The primary contractor for the Jule Intelligent Transportation Project was Trapeze Group
of Mississauga, Ontario, Canada, in the final contract amount of $700,527.00 which is 0%
increase from the original contract amount of $700,527.00.
RECOMMENDATION
I recommend that the City Council accept the ITS system and establish the final contract
at $700,527.00 for the Jule Intelligent Transportation Project.
BUDGET IMPACT
The cost summary for the Jule Intelligent Transportation Project is as follows:
Award Final
ITS Contract $700,527.00 $700,527.00
Total Project Cost $700,527.00 $700,527.00
The project funding summary is as follows:
CIP No. Fund Description
6001224 State of Good Repair Grant (SGR) — 80%
6001224 Local Match — 20%
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$560,421.60
$140,105.40
$700,527.00
The City Council is requested to adopt the attached resolution accepting the ITS system,
establishing the final contract amount of the Jule Intelligent Transportation Project to
Trapeze Group.
Prepared by Candace Eudaley, Director of Transit Operations
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Kelley Deutmeyer, Executive Director of ECIA
2
RESOLUTION NO. 356 -13
ACCEPTING THE JULE INTELLIGENT TRANSPORTATION PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Contract for the Jule Intelligent Transportation Project (the Project) has
been completed according to the terms of the Contract and that the Director of Transit
Operations recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the Director of Transit Operations is approved
and the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
State of Good Repair Grant (SGR) for the contract amount of $700,527.00 less any
retained percentage provided for therein as provided in Iowa Code chapter 573, and to
pay such retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 16th day of December, 2013.
Attest:
i
Key' . Firnstahl, C IF-City Clerk
26,1
D. Buol, Mayor
rCie rapez
USA
Trapeze Software Group, Inc,
83.60 East Via de Ventura
Suite L -200
Scottsdale, Arizona
85258
Tel: (480) 627 -8400
Pax: (480) 627 -8411
Ohio
Trapeze Software Group, Inc.
Park Center 1
23215 Commerce Pa'rl.Drive
Suite 200
Beachwood, Ohio
44122
Tet 216 595 -3100
Fax: (216) 595 -3113
- Canada
Trapeze Software Inc.
5800 Explorer Drive, 5'h Floor
Mississauga, Ontario
L4W 51.4
Tel: (905) 629 -8727
Fax: (905) 23$ -8408
info @trapezegroup.com
www,trapezegroup.c_om
Trapeze Group
Milestone Acceptance
Phase:
System Acceptance
Milestone:
System Acceptance Sign Off
Trapeze Project Manager:
Cheryl Chan
Client Project Manager:
Candace Eudaley
Project Number:
0701
Product:
Transit Fixed Route — Streets
Client:
The Jule
Deliverables associated with the milestone:
The conclusion of 30 Day Burn-ln-Period on Thursday, October 24th, 2013
coincides with the "Completion" of Transit Fixed Route System Acceptance
period.
This sign off also accepts that there are no outstanding issues hindering daily
operations and the system is behaving as expected and agreed upon.
Acceptance of this milestone will trigger .. an invoice the payment milestone as
per contract.
Acceptance:
We have reviewed the deliverables and accept them as provided. We further
accept that the warranty and /or Maintenance portion of the standing agr.'eernent
will address subsequent product issues.
Client Re resentative (Please Print)
a
CI ent R , = esentative Signature
Trapeze Representative (Please Print)
Trapeze Rep = entative Signature
It 121/20(3
Date