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Bus Storage and Maintenance FacilityMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Bus Storage and Maintenance Facility Budget DATE: December 10, 2013 Dubuque band AI- America City 1 2007 • 2012 • 2013 East Central Intergovernmental Association Transportation Director Chandra Ravada is recommending that the City move forward with the construction of a Bus Storage and Maintenance Facility at the site of the former Public Works Facility, 925 Kerper Boulevard. The City of Dubuque was awarded an $8,000,000 State of Good Repair grant to be used for an Intermodal Center adjacent to the Historic Millwork District. The Intermodal Center has three components: parking, terminal and bus storage. The parking and the terminal are the first priority for the grant funds, with remaining funds allocated toward the bus storage facility. Based on the parking needs for the Historic Millwork District and the terminal portion of the Intermodal Center, 75% of the $8,000,000 State of Good Repair grant funding will be used for the parking and the terminal portion of the project. The balance (estimated at $2,300,000) will be shifted to the bus storage portion of the project. If the remaining State of Good Repair funds are not shifted to the Bus Storage and Maintenance Facility, the State of Good Repair funds will be recaptured by the Federal Transit Authority and reallocated to other communities and projects. The Bus Storage Maintenance Facility will provide housing for The Jule's brand -new fleet of clean diesel buses that were purchased with federal and state grant funds during 2011 -2012, as well as reduce long term maintenance costs by replacing the existing 100 year old facility. The Bus Storage Maintenance Facility will also provide options for future expansion; reduce deadhead travel and potential delays of the service. The Bus Storage Maintenance Facility will be located on the Intermodal Campus at the site of the old City garage and will complement the services provided at the Intermodal Center The Bus Storage Maintenance Facility remains a priority for the Federal Transit Authority in Kansas City. The current facility is over 100 years old and has a leaking roof system causing other structural deficiencies, inadequate space for the fleet, and a sprinkler system not meeting fire code. The Jule Transit received $257,800 in 2012 from the Iowa Department of Transportation Public Transit Infrastructure Grant funds to repair the roof and the sprinkler system. ECIA staff, City of Dubuque, IIW and Conlon Construction reviewed the approved feasibility study for the Intermodal Center to find efficiencies and cost savings to the proposed Bus Storage Maintenance Facility. The goal was to set project priorities, estimate construction costs for the Bus Storage Maintenance Facility, and develop an efficient and usable bus storage facility plan with the remaining State of Good Repair grants while meeting the Federal Transit Authority, Iowa Department of Transportation, Iowa Department of Natural Resources, and Environmental Protection Agency regulations for a viable storage facility. The exercise proved to be beneficial and reduced the cost of the Bus Storage Maintenance Facility project from $8,528,752 to $4,966,187, based on the preferred option. ECIA staff worked closely with the Environmental Protection Agency, Iowa Department of Natural Resources, and the Iowa Department of Transportation on the acceptable uses for the old City garage superfund site on Kerper Boulevard. The three agencies have agreed to provide a "comfort letter" from their respective agencies approving the intended re -use. The existing building and steel can be removed down to the footprint and slab, but the slab cannot be removed and will be re -used. The City of Dubuque has several funding sources to complete the entire Bus Storage Maintenance Facility project. The City programmed $433,307 in Fiscal Year 2014 and $939,206 in Fiscal Year 2015 for local match for the Bus Storage Maintenance Facility. The City has been able to save $2.3 million in State of Good repair funds through value engineering on the parking and terminal portions of the overall Intermodal Center project. The City intends to apply to the Dubuque Metropolitan Area Transportation Study (DMATS) for $1.2 million in Surface Transportation Program (STP) funds and will apply to the Iowa Department of Transportation for $640,000 in Public Transit Infrastructure Grant funds in spring 2014. The City has received $257,800 in Public Transit Infrastructure Grant funds to repair the roof and sprinkler system of the existing transit facility. The Iowa Department of Transportation has indicated to the City that if the current facility is vacated, the City is obligated to repay the Public Transit Infrastructure Grant funding for the roof and the sprinkler system on a pro -rated basis at the time the Jule vacates the facility. This money is available within this project budget. After carefully reviewing each of the 11 scenarios, the project development team recommends Scenario 11, at a total estimated cost of $4,916,187. East Central Intergovernmental Association Transportation Director Chandra Ravada further recommends submittal of a grant application for $1.2 million in Surface Transportation Funds (STP) to the Dubuque Metropolitan Area Transportation Study. These funds had been previously designated for the Southwest Arterial, but now that the State is taking over that project, the funds are available to program for other purposes. 2 I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligan MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Maurice Jones, Economic Development Director Chandra Ravada, ECIA Transportation Director 3 RESOLUTION NO. 360 -13 RESOLUTION AUTHORIZING THE FILING OF A GRANT APPLICATION WITH DUBUQUE METROPOLITIAN AREA TRANSPORTATION STUDY FOR SURFACE TRANSPORTATION PROGRAM FUNDING FOR THE CITY OF DUBUQUE (BUS STORAGE AND MAINTNANCE FACILITY) Whereas, The current facility is over 100 years old and has a leaking roof system causing other structural deficiencies; inadequate space for the fleet; and a sprinkler system not meeting fire code; and Whereas, The BSMF will provide housing for The Jule's brand -new fleet of clean diesel buses that were purchased with federal and state grant funds during 2011 -2012, as well as reduce long term maintenance costs by replacing the existing 100 year old facility. The BSMF will also provide options for future expansion; reduce deadhead travel and potential delays of the service. The BSMF will be located on the Intermodal Campus at the site of the old City garage and will complement the services provided at the Intermodal Center; and Whereas, the City of Dubuque is seeking the necessary funding for project implementation, and upon completion, in cooperation with the FEDERAL TRANSIT AUTHORITY, be responsible for adequately maintaining and operating the project for public use during the project's useful life. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, THAT: Section 1. The City makes grant application with the Dubuque Metropolitan Area Transportation Study for funds through the Surface Transportation Program to fund (Bus Storage and Maintenance Facility). Passed, approved and adopted this 16th day of December, 201. Attest: dor / i I<evi S. Firnstahl, C ''City Clerk i VC Roy D. Buol, Mayor East Central Intergovernmental Association a regional response to local needs TO: FROM: Chandra Ravada, Transportation Director, ECIA CC: Michael Van Milligen, City Manager Maurice Jones, Economic Development Director Kelley Deutmeyer, Executive Director, ECIA Teri Goodmann, Assistant City Manager Bob Schiesl, Assistant City Engineer Jenny Larson, Finance Director Candace Eudaley, Jule Transit Manager DATE: December 9, 2013 SUBJECT: Bus Storage and Maintenance Facility Budget PURPOSE To provide an update on the budget for the design and construction of the Bus Storage and Maintenance Facility (BSMF) and the sources of funding to complete the project. Also attached is a resolution that provides authorization for the City of Dubuque Jule to submit a grant application to the Dubuque Metropolitan Area Transportation study (DMATS) for Surface Transportation Program (STP) funds to complete the financial package for constructing the BSMF. BACKGROUND The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to be used for an Intermodal Center adjacent to the Historic Millwork District. The Intermodal Center has three components: parking, terminal and bus storage. The parking and the terminal are the first priority for the grant funds with remaining funds allocated toward the bus storage facility. Based on the parking needs for the Historic Millwork District and the terminal portion of the Intermodal Center, 75% of the $8,000,000 SGR grant funding will be used for the parking and the terminal portion of the project. The balance will be shifted to the bus storage portion of the project. If the remaining SGR funds are not shifted to the BSMF, the SGR funds will be recaptured by the FTA and reallocated to other communities and projects. The Intermodal Center is designed to improve access to various transportation modes in and around the City of Dubuque and provide parking for users of public transit and the general public. The feasibility study approved by Federal Transit Authority (FTA) accommodates all improvements listed above with the City contributing Dubuque Metropolitan Area Transportation Study Eastern Iowa Develop.-- — —Jrporation Eastern Iowa Regional Utility Services System Eastern Iowa Regional Housing Authority ECIA Business Growth, Inc. Region 1 Employment and Training ECIA Regional Planning Affiliation Region 8 Regional Transit Authority 7600 Commerce Park, Dubuque, IA 52002 www.ecia.org ecia @ecia.org 563.556.4166 Iowa only: 800.942.4648 Relay Iowa 800.735.2943 f: 563.556.0348 $6.62 million in local funds toward the 200 general public parking and FTA State of Good Repair Grant contributing $5.69 million to complete the project. The BSMF will provide housing for The Jule's brand -new fleet of clean diesel buses that were purchased with federal and state grant funds during 2011 -2012, as well as reduce long term maintenance costs by replacing the existing 100 year old facility. The BSMF will also provide options for future expansion; reduce deadhead travel and potential delays of the service. The BSMF will be located on the Intermodal Campus at the site of the old City garage and will complement the services provided at the Intermodal Center. The City hired IIW and Conlon Construction to develop a plan to construct the BSMF in multiple phases using the remaining SGR grant funding. The City programmed $433,307 in FY 14 and $939,206 in FY 15 for local match in the Capital Improvement Project (CIP 600 -2446) budget for local match to construct the bus storage facility. The BSMF remains a priority for the FTA in Kansas City. The current facility is over 100 years old and has a leaking roof system causing other structural deficiencies; inadequate space for the fleet; and a sprinkler system not meeting fire code. The Jule transit received $257,800 in 2012 from the Iowa Department of Transportation Public Transit Infrastructure Grant (PTIG) funds to repair the roof and the sprinkler system. The work on the existing facility must be completed by June 30, 2014 to meet the grant deadlines. An RFP was completed and a construction oversight company selected to oversee the project design and construction process. A contract for the construction oversight for the roof and sprinkler replacement is pending. We had inquired to the Iowa Department of Transportation about transferring the PTIG grant funds to the new BSMF project but they have indicated that the money would have to be returned and reapplied for and cannot be transferred for a new purpose. DISCUSSION The East Central Intergovernmental Association (ECIA) staff is assigned to coordinate the Intermodal Center project development with the Environmental Protection Agency (EPA); Iowa Department of Transportation (IDOT); Iowa Department of Natural Resources (IDNR); and Federal Transit Authority (FTA) and to work with IIW Engineering and Conlon Construction to generate options for BSMF design and construction. ECIA staff, City of Dubuque, IIW and Conlon Construction reviewed the approved feasibility study for the Intermodal Center to find efficiencies and cost savings to the proposed BSMF. The goal was to set project priorities; estimate construction costs for the BSMF; and develop an efficient and usable bus storage facility plan with the remaining SGR grants while meeting the FTA, IDOT, IDNR, and EPA regulations for a viable storage facility. The exercise proved to be beneficial and reduced the cost of BSMF project from $8,528,752 to a range of $4,800,000 to $5,600,000 based on various options outlined below. ECIA staff, City of Dubuque, IIW and Conlon Construction later conducted a needs assessment for Jule transit staff in the BSMF as some Jule staff will use office space in the Intermodal Facility Terminal as required by FTA. The needs study recommended reducing the office space in the BSMF from 6,052 sq.ft to 3,530 sq.ft. The change in office space provided a cost savings of $250,000. Following the construction of the office space, there will be 6,648 to 9,170 sq.ft. of space on south side of the building with no assigned use. ECIA staff worked closely with the EPA, IDNR, and IDOT on the acceptable uses for the old city garage superfund site. The three agencies have agreed to provide a "comfort letter" from their respective agency approving the intended re -use with the following stipulations: • The existing building and steel can be removed down to the footprint and slab but the slab cannot be removed and should be re -used. Removing the original slab will trigger soil mitigation requirements which will add considerable costs to the project. • The small entrance area currently on the south side of the office area of the existing facility can be removed down to the slab and does not have to be re -used. The slab can be landscaped over or paved over. Budget Scenarios for Bus Storage and Maintenance Facility Page 2 • Site does not have to be fully capped with pavement; • Site can include green space and landscaping; • Special EPA training is required if the site is excavated more than 6 feet below the surface; • No daycare can be operated at the site. • The site should not become at any time a Jule transfer point for passengers. • A fueling station is not permitted at the site. The project team of ECIA and City staff, IIW, and Conlon Construction developed ten scenarios for the BSMF with input from the EPA and FTA. Table below provides the list of options and the cost for each scenario. The scenarios include the following aspects listed below: Site Pavement • Capping full site or • Capping two thirds of the site and landscaping the remainder Building Exterior • Precast exterior with brick or • Colored precast Natural Lighting • Clerestory for natural light • No clerestory Office Build -out • Full office build -out based on feasibility study in south office space (6,052 sq. ft.) • Office build -out based on transit assessments needs in south office space (3,530 sq. ft.) South Office Building • Remove building and landscape slab Budget Scenarios for Bus Storage and Maintenance Facility Page 3 Budget scenarios fov Bus Storage and Maintenance Facility Scenario 11 Scenario 10 Scenario 9 Scenario 8 Scenario 7 Scenario 6 Scenario 5 Scenario 4 Scenario 3 Scenario 2 Scenario 1 m ro Z E 0 Q 0 0 0 0 0. 0 0 • • Capping full site O • • • • 0 o • • o 0 Capping two thirds of the site and rest with landscape 0 0 • 0 01 0 0 • 0 • • Brick exterior 0 0 0 0 • • 0 0 0 0 0 Colored Precast 0 0 0 0 0 0 0 0 0 0 Clerestory for natural light • 0 � 0 0 0 0 0 Q 0 0 Reduce the South side building to single floor 0 • 0 • Full office build -out basing on feasibility study (6,052 sq. ft.) • • 0 • 0 0 0 0 0 0 0 Office build -out in the basing on transit needs (3,530 sq. ft.) GA o $4,836,187 $4,943,130 $4,886,187 $5,136,187 VD owe GA VD o"0 Uri w 0 GA w 0 GA GA w SA 01 oe Cost Figure 1 below provides the elevation for scenarios 1, 2 and Figure 1A provides the elevation for scenarios 3 and 4. These scenarios include a brick faced exterior precast wall panels and a clerestory over the northwest portion of the building. In Figure lA for scenarios 3 and 4, the site is not fully capped. Only the "traffic flow area" is paved with the balance of the site landscaped. Scenarios 1 and 3 provide options to construct the interior office space at feasibility study level (6,052 sq.ft). Scenarios 2 and 4 provide options to construct the interior office space at needs assessments level (3,530 sq.ft) with remaining space undefined for future use and build out. Figure 1 Elevation for Scenarios 1, 2, 3 and 4 Figure 1A Elevation for Scenarios 3 and 4 Budget Scenarios for Bus Storage and Maintenance Facility Page 5 Figure 2 below provides the elevation for scenarios 5 and 6. 2A provides the elevation for scenarios 7 and 8. These scenarios include a colored exterior precast wall panels in lieu of the brick faced and no clerestory over the northwest portion of the building. Scenarios 5 and 6 pave the entire site similar to scenarios 1 and 2 above. Scenarios 7 and 8 only cap the "traffic flow area" as seen in Figure 2 below. Scenarios 5 and 7 provide options to construct the interior office space at feasibility study level (6,052 sq.ft). Scenarios 6 and 8 provides options to construct the interior office space at needs assessments level (3,530 sq.) with remaining space undefined for future use and build out. Figure 2 Elevation for Scenarios 5 and 6 Figure 2A Elevation for Scenarios 7 and 8 Budget Scenarios for Bus Storage and Maintenance Facility Page 6 Figure 3 below provides the elevation for scenario 9. This scenario includes a brick faced exterior precast wall panels, no clerestory over the northwest portion of the building and removing the second floor reducing the south side to a single floor. Scenario 9 provides the option to construct the interior office space at needs assessments level (3,530 sq.) with remaining space undefined for future use and build out. Figure 3 Elevation for Scenario 9 Figure 4 below provides the elevation for scenario 10. This scenario includes colored exterior precast wall panels in lieu of the brick faced, no clerestory over the northwest portion of the building and single floor on south side of the building. Scenarios 10 provide options to construct the interior office space at needs assessments level (3,530 sq.) with remaining space undefined for future use and build out. Figure 4 Elevation for Scenario 10 Budget Scenarios for Bus Storage and Maintenance Facility Page 7 Figure 5 below provides the elevation for scenario 11. This scenario includes colored exterior precast wall panels in lieu of the brick faced, clerestory over the northwest portion of the building and single floor on south side of the building. Scenarios 11 provide options to construct the interior office space at needs assessments level (3,530 sq.) with remaining space undefined for future use and build out. Figure 5 Elevation for Scenario 11 Figure 6 below provides the site plan for scenarios, 1, 2, 5, and 6. These scenarios will have a 6" concrete pavement over the entire site, with exception of the area in green along the perimeter which is a landscaped area. Figure 6 Site Plan for Scenarios 1, 2, 5, and 6. Budget Scenarios for Bus Storage and Maintenance Facility Page 8 Figure 7 below provides the site plan for scenario 3, 4, 7, 8, 9, 10 and 11. These scenarios will have a 6" concrete pavement over only the "traffic flow area" and landscaping for the remaining site area. 1 Figure 7 Site Plan for Scenarios 3, 4, 7 and 8. FUNDING The City of Dubuque has several funding sources to complete the entire BSMF project. The City programmed $433,307 in FY 14 and $939,206 in FY 15 for local match for the BSMF (CIP 600 - 2446). The City has been able to save $2.3 million in State of Good repair funds through value engineering on the parking and terminal portions of the overall Intermodal Center project. The City intends to apply to Dubuque Metropolitan Area Transportation Study (DMATS) for $1.2 million in Surface Transportation Program funds (STP) and will apply to Iowa Department of Transportation (IADOT) for $640,000 in Public Transit Infrastructure Grant (PTIG) funds in spring 2014. The City has received $257,800 in PTIG funds to repair the roof and sprinkler system of the existing transit facility. The Iowa DOT has indicated to the City that if the current facility is vacated, the City is obligated to repay the PTIG funding for the roof and the sprinkler system on a pro -rated basis at the time the Jule vacates the facility. Table 2 below provides funding sources for the BSMF. Table 3 provides the comparison of scenarios with available funding taking into consideration the City's obligation to pay back the existing PTIG funds at the time the current facility is vacated. Table 2: funding source V Funding sourc - Amount FTA's SGR funds $2,300,000 DMATS STP funds* $1,200,000 City of Dubuque Funds - FY14 & FY15 CIP $1,372,513 IADOT's PTIG funds* $640,000 Total $5,512,513 * Funding is application based Budget Scenarios for Bus Storage and Maintenance Facility Page 9 Table 3: Comparison of scenarios with funding availabilit CONCLUSION After carefully reviewing each of the 11 scenarios, the project development team recommends scenarios 8, 10 and 11 as the best financial and physical options for Jule Transit. Scenario 11 will be $130,000 more than scenario 10 but will provide natural light and help in making the building more energy efficient in long run. The project team is requesting that the City Council review and select a scenario and also adopt the attached resolution authorizing the submission of an application to the DMATS for STP funds for the BSMF project. Thank you for your consideration. Budget Scenarios for Bus Storage and Maintenance Facility Page 10 Bus Facility (BS1bIF) City payback for roof fix City CIP funds Storage and Maintenance * 80% funds aill 20% Match a. Cos State of Good DMATS State City CIP o ' Paid with Total City Savings in Repair STP funds PTIG funds City CIP CIP funds City CIP funds funds funds used funds Scenario 1 $5,646,282 $2,300,000 $1,577,026 $640,000 $1,129,256 $257,800 $1,387,056 - $14,543 Scenario 2 $5,396,282 1 $2,300,000 $1,377,026 $640,000 $1,079,256 $257,800 _$257,800 $1,337,056 $35,457 Scenario 3 $5,373,130 $2,300,000 $1,358,504 $640,000 $1,074,626 $257,800 _$257,800 $257,800 $1,332,426 $40,087 Scenario 4 $5,123,130 $2,300,000 $1,158,504 $640,000 $1,024,626 $257,800 $257,800 $1,282,426 $90,087 Scenario 5 $5,189,738 $2,300,000 $1,211,790 $640,000 $1,037,948 $257,800 $257,800 $1,295,748 $76,765 Scenario 6 $4,939,738 $2,300,000 $1,011,790 $640,000 $987,948 $257,800 $257,800 $1,245,748 $126,765 Scenario 7 $5,136,187 $2,300,000 $1,168,950 $640,000 $1,027,237 $257,800 $257,800 $1,285,037 $87,476 Scenario 8 $4,886,187 $2,300,000 $968,950 $640,000 $977,237 $257,800 $1,235,037 $137,476 _ Scenario 9 $4,943,130 $2,300,000 $1,014,504 $640,000 $988,626 $257,800 _$257,800 $1,246,426 $126,087 _ Scenario 10 $4,836,187 $2,300,000 $928,950 $640,000 $967,237 $257,800 _$257,800 $1,225,037 $147,476 _ Scenario 11 mfgaifias $2,300,000 $992,950 $640,000 $983,237 _$257,800 257,800. $257,800 $1,241,037 $131,476 CONCLUSION After carefully reviewing each of the 11 scenarios, the project development team recommends scenarios 8, 10 and 11 as the best financial and physical options for Jule Transit. Scenario 11 will be $130,000 more than scenario 10 but will provide natural light and help in making the building more energy efficient in long run. The project team is requesting that the City Council review and select a scenario and also adopt the attached resolution authorizing the submission of an application to the DMATS for STP funds for the BSMF project. Thank you for your consideration. Budget Scenarios for Bus Storage and Maintenance Facility Page 10 A Regional Response to Local Needs Transportation Improvement Program Federal Project Application Instructions Complete the application in the space provided. Applicants are limited to the application form and 5 pages of attachments including map, crash data, resolution, project drawings, and other supporting documents. Submit the completed application and attachments to cravada @ecia.org. If you have questions contact Chandra Ravada at 563 - 556 -4166. General Information Project Title: Project Location and Limits: Project Length (miles): Federal Functional Class: Agency: Contact Person: Telephone: Email: Certified Acceptance Date: Project Screening Criteria Check all that apply. Project is consistent with the DMATS, City or County five year program and local land use plans Project is federally classified as an Urban Collector /Rural Major Collector or above Project is an improvement project Project is a maintenance project Project meets the STP funding regulations Project is ready to proceed and has a reasonable timeline for implementation Input from safety teams has been taken into consideration while designing the project Input from Jule and /or RTA transit has been taken into consideration while designing the project Input from planning agencies has been taken into consideration while designing the project DMATS Federal Project Application, p1 Cost Summary Project Phase Start Date STP Funds Other Funds Total Cost Design Right of Way Construction Tota Is Overall Match Ratio: Estimated date of project completion (Month /Year) Funding Partners List all "Other Funds" contributing to the project: (Must match "Other Funds" from Cost Summary Table) Funding Source Amount Project Information 1. Project Description - Explain the nature of the project, indicate major work involved, and briefly compare existing and proposed conditions (Attach 8.5" X 11" vicinity map): DMATS Federal Project Application, p2 2. Describe the work plan and schedule for project completion. Include current project status if the project is underway or has multiple phases: 3. Describe the performance measures and reporting process: DMATS Federal Project Application, p3 Mobility Use DMATS data from the Congestion Management Process, Traffic Count Program, Regional Model, or attached documentation. Existing facility type: Improved facility type: Existing peak hour direction traffic volume: Existing speed: Posted speed limit: State truck classification: Existing truck percentage (peak period): What is the major concern for congestion management and how will it be addressed? DMATS Federal Project Application, p5 Will the proposed project include the following elements? (Check all that apply) Signal integration /upgrade Provide bus stop pull -outs or shelters Separate bicycle and /or pedestrian roadways and sidewalks Increase freight carrying potential Improve access to meet ADA requirements Upgrade or improve any rail crossings Improve roadways adjacent to a barge terminal Smart transit management /transit signal priority Improve airport access Located on or improve a transit route Explain: Safety Number of crashes in the past 5 years: (Attach crash count and severity data) DMATS Federal Project Application, p6 Describe other safety benefits (transit, pedestrian, bicycle, intersection, and other): Existing and Proposed Conditions: What is the current surface type of the facility? Gravel Sealcoat, poor base Low type asphalt, good base Pavement, asphalt, portland What is the current pavement condition of the roadway? DMATS Federal Project Application, p7 Existing Condition Proposed Condition Pavement width in feet Minimum road standard width Number of travel lanes Center turn lane /turn pockets _ Yes _ Yes Shoulder width in feet Paved shoulder _ Yes _ Yes What is the current surface type of the facility? Gravel Sealcoat, poor base Low type asphalt, good base Pavement, asphalt, portland What is the current pavement condition of the roadway? DMATS Federal Project Application, p7 Economic Development Freight Generators Improves existing access Creates new access Describe how the project will improve access to existing employment, freight generators, distribution center, and other employers: Financial /Implementation Previously Completed Work - Prior to application submittal: (check all that apply) Environmental permits approved Date: Final designs complete Date: Right of way acquisition completed /No RW needed Date: Sustainability /Air Quality Check all that apply Reduces VMT Incorporates m ultimoda I transportation Reduces travel time DMATS Federal Project Application, p8 Explain: Other Information You may use this space to provideany additional project information considered worth noting: DMATS Federal Project Application, p9 Bus Storage & Maintenance Facility (BSMF) Jule Transit System PROJECT PROGRESS Scenario Approval JUI 2013 Sep 2013 Nov 2013 The Jule Construction of BSMF will commence basing on the following: • Design is completed in timely fashion • Funding secured from IADOT and DMATS Jul 2014 .0, Sae nu. 1 7'1 • A • ME MC MCI MC rr MC MC latsanumaa I ME TM■sla..1.1.1.14 Bus Storage & Maintenance Facility (BSMF) Jule Transit System PROJECT PROGRESS Scenario Approval JUI 2013 Sep 2013 Nov 2013 sosignSconados *PP Construction of BSMF will commence basing on the following: • Design is completed in timely fashion • Funding secured from IADOT and DMATS Jul 2014 Dec 2013 Selecting Scenario DMA�nds [] �] [ ;] [---] !! lEr 11117 C ME EPIC Mr I GOALS • Timeline • Activities • Funding issues • Scenarios • Recommendations • Future activities Ju I 2013 FEASIBILITY STUDY APPROVAL by FTA The City need to get project approval from EPA & IADNR. LPY00 2, COMOVEIL •0,7 vow( r•ouro BYrT,. _.. _ •• sun ro r erwwxn 1001.04. IM0(5 eRpCSID 91C: I EOR225 051 O€'PIYnS YMfR 5 15111 at 1212.1204 Mar, ax-, a '911 a ] SCSI TO CEIEr241 0A31...451 0, 4., ST e 1111111 01 ',PLOY_ .5 wSF? •0 5145 nrr5• ]SCR+ a 3/050)_ EM 0e ]p s' Site location jiw FIGURE 411A Feasibility study approval F. tfliCti 1,5 AIWA P.1,5,11.. u...6.1,16.; 11•6•421., liTCOuLd. 1 r-1:1 11 I_ 1' ,1111 r •1 - I 1 111111 1111 H 1 111 I 1 , 1 1- 177-7 •r I L. - 1 I L__ • -L PUBUGUE BUS STORAGE AND VA NTEIAKCE FAC LITY FEASIBILITY S 1UDY El CCR PI AN wow jl!!AOJddB Lpius Aificasual Square footage & Budget 1... SI Maim. Sari CI VvIrma YAM MI OR n ... .., I 11•0•111...M• .134t, ;AV..... . ■ ..... ,••••• '14.......,,-......... (wara01l1v441wrol...01., ... 1. I CI MI I ■.! •••■•••■•• NIFe, 113, APKIVI .1 .1.41,.......- ...A...1.....-........ ' 1 ,.... .., ., ,..,:, ...,, *Mt. I Mb llini....0 145•••.•••• I NM *II 1 10 .... . WSW W .... n.,..., N 414,,alaitansm I 1110 8.1 PI 11 1.14..... WWYMMOWD ' SP 111 ....., Rs. 106.1110.410 .1, j* , f..,1.1•.• 1.4 ..I .- • . .• . • , Tit fart.. ii• rit N., 4,r•blla A. 1.0.1 44 ism, tvg.e• nap 4•1131 • T.4 • : n ^", F I I .134t, ;AV..... vu....04 (wara01l1v441wrol...01., ... 1. I ER .9d, 111“1,911 ial 01:0040 NIFe, 113, APKIVI .1 .1.41,.......- ...A...1.....-........ ' 1 ,.... .., I ,..,:, ...,, 41,,r3•F f 1....1.1.1A31(1".1.1*.A .:', I 1.41,11,11........,, 1.11S hix7•Xn c.1,,A6 If assassal N. MU I t GM • T.4 • : n ^", F Table 5.2 - INTERIOR SPACE DESCRIPTION QUANTITY UNIT AREA TOTAL AREA Public L- .I;k.y 1:+0 t3C, Transit Director Office 1 165 165 .1pen office for 3 drspatctlers and 2 future ,,4olstatt :ms 4F.+.) 35O Office 3 135 405 Break Room 1 225 225 Conference Room 1 245 245 Mens Restroom 100 100 Womens Restroom 1 100 100 IT Room DO 80 Shower - 78 312 Driver Break Room 3EJ:1 Mens Locker Room 1 300 300 ,"; _amens Locker Room 00 Work Room.' Maintenance Office 1 385 385 $m all Parts Storage 575 `' ■ .: Secured Vault Room 1 215 215 Large Parts S1oract- ' 045 1,045 Maintenance Area 1 5.683 5,683 In1etr..a Bus Storage 28 34 2B34 Wash Bay 1 500 500 Building Area Subtotal -Net 40.090 ttculatron Building Total Area - dross 41.625 CONSTRUCTION COST (OFFICE AREAL 6;052 c� :12.- AF $726,24000 CONSTRUCTION COST (GARAGE AREA ■ 7,22.'2 IL'. ,:_ $867 60 00 CONSTR U ::TION COST (INTERIOR BUS STORAGE AREA1 28,345 $. 1 01) F S2,834 500 00 BUILDING CONSTRUCTION COST SUB-TOTAL 41.625 54.428 100 00 CONTINGENCY 15 °b $664.215 00 INFLATION roo for 2 v?aN $2 i SOFT COSTS - SEE TABLE 5 7 1 $550,810 00 ESTIMATE BUILDING CONSTRUCTION BUDGET c'., 908 81' .: ADDITIONAL PROJECT ITEMS EMERGENCY GE NE RAT( $400,G0000 TRANSIT EQUIPMENT WITHN FACILITY - SEE TABLE 5 7 2 $473,000.00 AIR :- `NLIITF: NINcG FOR INTERI,:)R BUS- STORAGE AREA FOR SHELTER USE 28,345 SF ' :O SF $283,45000 SITE COSTS - SOILS REMOVAL AND DISPOSAL ( 1' DEEP)- ASSUMES NO HAZARDOUS MATERIALS 7,350 CY $25.'CY $183,750 00 SITE COSTS - PAVING ENTIRE SITE - 8' CONCRETE WITH 12' BASE STCNE 62.410 SF $4.5,SF $280,e45 00 SITE COSTS - FUELING STATION AND EQUIPMENT - SEE TABLE 5 7 3 $340,00000 SITE COSTS - LANDSCAPING 25.940 SF $I 5.-SF 538,910 00 DESIGN FEES FOR ADDITIONAL PROJECT ITEMS 10% 3199,995 50 ''','LATIN GENCY FOR ADDITIONAL PROJECT ITEP;.S 15% $299,993 25 INFLATION FOR ADDfflONAL PROJECT ITEMS 3% for 2 years $119.997 30 TOTAL PROJECT BUDGET $$,528,752.05 FTA recommendations • The project should use left over state of good repair funds from Intermodal Facility. • The City need to develop a detailed plan explaining the usage of left over State of Good Repair funds. EPA, IADNR,IADOT & Mid America Site usage restrictions • No disturbance or excavation at depth of six or more feet without appropriate employee safety and health training. • Disturbance or excavation at depth of six or more feet only if the activity does not EPA, IADNR,IADOT & Mid America Site usage restrictions • No disturbance or excavation at depth of six or more feet without appropriate employee safety and health training. • Disturbance or excavation at depth of six or more feet only if the activity does not release or threaten release of hazardous substances. • Any activity on the property involving soil disturbance or excavation at depth of six feet or more must first contact MidAmerican Energy for guidance on employee safety, health and other. • No water supply wells or private well installation without EPA and City approval. • Commercial /industrial use only. Current zoning is industrial only. • MidAmerican Energy and EPA and IDNR must be allowed access for future work to address contamination. Sep 2013 Assessing Design Team: • City Public works • City Engineering • Jule • ECIA Consultants: • IIW • Conlon Goals • Functionality of the project should not deviate from what is submitted to Federal Transit Authority (FTA) . • The project should use other existing city services. • The project should provide good aesthetics and functionality to the location. Si® M®® MEE M!® Table 57 Initial F aNlity Construction Costs QUANTITY t;NI, ARf A TotA, AREA PJt b:kti IR, 'karma Dirndl), 011k.e ■• r HIS ■ opo), fl, e hi i disoatcnefs and 2 Mule- foYkstalour; _ Office , , 405 Eh:t.11, Rz.c.r, , 22F.. CuMerence Room , :, 245 Melts ResecK4n VA, Women:. Rest/Loin . 100 II Room 60 Sncmer 312 ['rt.,. Er€ F.A.r, Liens Locker Room 100 ,.9i0 locker Roan 300 Vhsk rs'flom' 14emlimanr* Office ' ..., 385 ':Toll P3115 ,'_4(.;!aae 7!'•-.■ Secured Valli Room 215 21' L';' '.c•' Alantenanoe Aro, ' 5.683 !.-...;..6": hiking Bus $1,orsitt ,8 Wash Bay . 500 Ekk, lit/Illing Area Subtotal 4e1 20 ol-4. 6415nd Total Area - Gross LONSTRUCTION COST ■OFFICE AREA! ".-F $12(.AF $72'.; 240.00 ,' c ■NS TR i 1r Ti•-,N C: S- .,-.4.1-ok;-,F AREA ,..zc $12fi SF 5867 WI ki. CCNSTRUCTION COST kINIERIOR BUS STORAGE AREAI SF 1100. SF $283450000 01.IILL,IN ..x.N.ISTRJ.: I FM .. 051 sub.I.JIAL 64 423 I.. - -A ,..I.N1INGENCY INFLATION .3% for , SOFT COSTS - SEE TARE 5 7 t ESTIMA7ENSTRUC1ION BUDGET ADDITONAL PRCLIE.IT ITEMS - - BATOR TRANSIT EQUIPMEN ' • .. ITY - SEE TABLE 6 12 471 000 00 AIR ,:•.(iNDITIONItyb =CR INTERLR B... .. - • F AREA FOR SHELTER USE . . _ _ . . ■ s= 3263 450 ..K1 SITE COSTS - SOILS PELIDVAL AND DISPOSAL II' D ' • - ' • . NO HAZARDIA IS MATERiAc:. 7 ' ' , .•,,,= .";Y $'033 750 00 HE '.:..-.6'S PAYING ENTIRE SITE - (..'...*:.-.PETE Willi I"! SASE -_, . r.' 4 • S4 SF Stdo 6=5 ou SITE COSTS - FUELING STATION AND EQUIPMENT - SEE TABLE 573 $340.00000 - LAW/5', APIWi - I., 5.-,,F $ s.R ,I0141. DESIGN FEES FOR ADDITIONAL PROJECT ' lON. 5199.B85.50 •...CNTINGENCY FOR ADDITP.■ - ' . _ ,_ ITEMS . i.2:e., V.2.3 2F.- ftsFIATION P. — 'T. PROJECT ITEMS _ 3 foi 2 yew, ' 7 30 - •ROJECT BUDGET 58.528 752.05 Table 5 7 Initial T acility Construction Costs r.itJANOI'l UNIT AREA TOTAL AREA Put L.: Lot t., 1,;[. 111,1 Transit thiedo, C4ba, 15.5 166 ."',:,■-e '0, , Co .1111,1 .0 !..rs Mil 2 Ittute w-lkstribonit Act) Ede.* q.....tr. 22'. •..:onreierv-e Roan I 245 r.1, -is .•..-.07,-.rt 100 Wcin,n, Restrr•on I 100 100 CI 7.1er "'I' efi siwe 3 78 312 Lirree! E,+.all Ram Mans lolser Rom I 300 300 Wa-ns ',..xise, Room Arq, .Xiti Work Rotel,' Mai menance -.Dffice I 385 Small Ralf, Secured Vault RIoni .. ... 215 Large P'1:s t,t0,34,:' - I 1.4`..-. Mactenanex Aron .. 5.67M RI, F"i 'ay- it ;tr, 41/avi Bay 500 Building Area Subtotal -Net 41.1.0L0 . ,,,..1 ht■ •• 15:35 Failing T....tai Area - "ross 114)25 ....C.4.4STRUCTION COST !OFFICE AREAL , C2.52 5, S1200AF S726.24000 ... Ns 7RD:.1DY1 C051 .r.iARAGE AKEA I .' z2P S. 1120 Sr i5.31 ::45Q O.) CC4STRUCTIO1$ COST INTERIOR BUS STORAGE AREAi 28345 - - $100. SF 1,2 ea4 50000 LIJILL•INi ,..:.)6.1SirsIJ: TVA 1.0.1 51.ILI - .. IA_ II ir..., }.! .12.8 1(0 CO CCN11NGENC.Y 15% 8 138.1 215 00 aNIF LAT YM .I:',.. kg ■,:id..> ia5 58-6 00 SO I G051S - SLL IABLL 51.1 5550.51000 EST ILIAIL BLIIEDIN,3......iNI$TRI.3_:-1,31 DA ,:L1 ii, I.-A SI 1 ii6 MINTY.MAI PW:xiEc.TITFkISi EMERGENcY GCNERATOR WO OW 00 TRANSIT EGUIPMEN I WI THIN FACILI 111' SEL I AULL 6 1.2 $4/3 OW 00 AIR •::ONDITIONINFL FOR INTER:OR El IS STORAGE AREA FOP SHELTER I ISE 1 - ' , ..., SOF COSTS - SOlt S REMOVAI AND DISPOSAL (I MEN- ARM lAIFS NO H/gArzro-Jus WkTFRIAI S 7 , r . ' ■ : ' . I SITE .:"...:31.$ FAVING ENTIRE SITE F exthr.:RETE vim, I EASE 5-. tiE i,, • . i,., !._:,,,, 00 SUE ODSTS • FUELING S1AT ION AND U.:1E11141EN T SEE TABLE 5 / 3 1340.000.00 SITE •:..,..1STS LAND9 AT-IN..3 251:411 - DESIGN FEES FOR ADDITIONAL PROJECT IFMS 1199 995 50 CONTIWJENCY FOR MINTY:MAI P7.,174,1 IFYIS :/•:,'., ..'.f.,:i. /1', INFLATION FOR ADDITIONAL PROJECT PTMS 2A. Inr 2 yd, $119 997 30 TOTAL PROJECT BUDGET S8.528 752,05 Table 5.7 Initial Facility Construction Costs QUANTITY UNIT AREA TOTAL AREA Public Lohk' 1:, ., I " +.I Transit Director Office i 165 165 ripen Office for 3 dispatchers and 2 future wxkstations 650 6E0 Office 3 135 405 Break Room 1 225 225 Conference Room 1 245 245 ',lens Restr .om 1 1OC1 100 Wornens Restroom 1 100 i 00 IT Room . Shower -- 4 78 312 Driver Break Room 350 350 Mens Locker Room 1 300 300 '. "/omens Locker Rc'm :a :-.,0 300 Work Room, Maintenance Office 1 335 385 Small Pails Storage ~75 575 Secured Vault Room 215 215 Large Parts Storage 1,1:415 1.045 Maintenance Area 1 5,683 5 68:3 Interior Bus Storage 28,:' -45 26 :i45 Wash Bay 1 500 500 Building Area Subtotal -Net 40,090 • ..IIa'i :rl 1,535 Building Total Area - Gross 41,625 CONSTRUCTION COST (OFFICE AREA 6.052 SF $120r'AF $726.240.00 :�:(:..NSTRUC TION COST {GARAGE AREAI 7.22E. SF $121:1 `F $E:37,36000 CONSTRUCTION COST (INTERIOR BUS STORAGE AREAI 28.345 SF $1001 SF $2.834 500.00 BUILDING CiJNSTRUCTION COST SUE- "i:ITAL 41.62~ $4 428 100 00 ,- NTIN(,FNC.V 1c,4s MI RA 1Il f111 INTERIOR SPACE DESCRIPTION FEASIHLITY STUDY REASSESMENT QUANTITY UNIT AREA TOTAL AREA QUANTITY UNIT AREA TOTAL AREA Public Lobby I 130 130 I 100 100 Transit Director Office I 165 165 I 165 165 Open Office for dispatchers and future workstations I 650 650 I 120 120 Office 3 135 4115 2 120 240 Office Restroom (1 100 0 I 100 100 Break Room I 225 225 I 300 300 Conference Room I 245 245 I 850 850 Hens Restroom I 100 1110 I 200 200 Womens Restroom I 100 100 I 200 200 IT Room I 60 60 I 100 100 Shower 4 78 312 2 100 200 Driver Break Room 1 350 350 0 350 0 Mens Locker Room 1 300 300 0 300 0 Womens Locker Room 1 300 300 0 300 0 Work Room/ Maintenance Office 1 385 385 0 300 0 Small Para Storage I 575 575 '_ 100 200 Secured Vault Room I 215 215 0 215 0 Large Parts Storage I L045 1.045 0 1,045 0 Maintenance Area 1 5,683 5.683 1 300 300 Interior Bus Storage I 28,345 28.345 I 25.470 25.470 Wash Bay I 500 500 0 500 0 Office Area 4,517 2,775 Maintanance Area 7.228 300 Circulation Area 1,535 1,535 Interior Bus Storage Area 28,345 25,470 Building Total Area - Gross 41.625 30,080 PTIG GRANT FOR EXISTING JULE FACILITY ROOF The City has received $257,800 in PTIG funds to repair the roof and sprinkler system of the existing transit facility The facility will be in use until the new bus facility is constructed. The roof and sprinkler system should be fixed to keep the facility in use. BUDGET Funding source Amount FTA's SGR funds : $2,300,000 DMATS STP funds* $1,200,000 City of Dubuque Funds $1,372,513 IADOT's PTIG funds* $640,000 Total $5,512,513 a` DMATS and PTIG funds are competitive grants Nov 2013 Environmental Approvals • EPA • IADOT • IADNR • Mid America Design Scenarios • Site usage • Office space • Brick vs Colored precast • Southside • Clearstory Environmental Approval ECIA staff worked closely with the EPA, IDNR, and IDOT on the acceptable uses for the old city garage superfund site. The three agencies have agreed to provide a "comfort letter" from their respective agency approving the intended re -use with the following stipulations: • The existing building and steel can be removed down to the footprint and slab but the slab cannot be removed and should be re -used. Removing the original slab will trigger soil mitigation requirements which will add considerable costs to the project. • The small entrance area currently on the south side of the office area of the existing facility can be removed down to the slab and does not have to be re- used. The slab can be landscaped over or paved over. • Site does not have to be fully capped with pavement; • Site can include green space and landscaping; • Special EPA training is required if the site is excavated more than 6 feet below the surface; • No daycare can be operated at the site. • The site should not become at any time a Jule transfer point for passengers. • A fueling station is not permitted at the site. ■ Tod(bn :51916,Y" DMATS :1993,950 G9 Sa • tap.3151.1'1 Bus Storage and Maintenance Facility (BSMF) City payback for roof fix City CIP funds Cost 80% funds 20% Match Cost I State of Good Rfunds DMA TS STP funds State PTIG funds City CIP funds Paid with City CIP funds Total City CIP funds used Savings in City CIP funds Scenario 1 $5,646,282 $2,300,000 $1,577,026 $640,000 $1,129,256 $257,800 $257,800 $1,387,056 - $14,543 _ Scenario 2 F $5,396,282 $2,300,000 $1,377,026 $640,000 $1,079,256 $257,800 $257,800 $1,337,056 $35,457 Scenario 3 $5,373,130 $2,300,000 $1,358,504 $640,000 $1,074,626 $257,800 $257,800 $1,332,426 $40,087 Scenario 4 $5,123,130 $2,300,000 $1,158,504 $640,000 $1,024,626 $257,800 $257,800 $1,282,426 $90,087 Scenario 5 $5,189,738 $2,300,000 $1,211,790 $640,000 $1,037,948 $257,800 $257,800 $1,295,748 $76,765 Scenario 6 $4,939,738 $2,300,000 $1,011,790 $640,000 $987,948 $257,800 $257,800 $1,245,748 $126,765 _ Scenario 7 $5,136,187 $2,300,000 $1,168,950 $640,000 $1,027,237 $257,800 $257,800 $1,285,037 $87,476 Scenario 8 $4,886,187 $2,300,000 $968,950 $640,000 $977,237 $257,800 $257,800 $1,235,037 $137,476 Scenario 9 $4,943,130 $2,300,000 $1,014,504 $640,000 $988,626 $257,800 $257,800 $1,246,426 $126,087 Scenario 10 $4,836,187 $2,300,000 $928,950 $640,000 $967,237 $257,800 $257,800 $1,225,037 $147,476 Scenario 11 $4,916,187 $2,300,000 $992,950 $640,000 $983,237 $257,800 $257,800 $1,241,037 $131,476 Dec 2013 Selecting Scenario - DMATS STP Funds Recommendation Scenario 9' Reducing south side to single floor Precast exterior with Brick - at Capping two thirds site qlOptipn6 Bus Storage and Maintenance Facility IBSMFl Scenario 9 Capping full site Cost y Capping Iwo thirds of the site and rest wish landscape l,.` Brick exterior V Colored Precast ('lervslors tut' natural light C 1 Reduce the South side building to single fluor 0 Paid with Cily CIP funds Full office build -uut basing on feasibility study 16,052 sq. It.) Savings in City CIP funds (Mee build-out in the basing ins transit ueeds13,530 sq. ll.) CI Cost 54,943.1 511 Bus Storage and Maintenance Facility IBSMFl City payback for roof fix City CIP funds Cost y 80% funds 20% Match Cast u I State of Good Repair funds DMATS Si 1' funds Stale PTIG funds City ('II' funds Paid with Cily CIP funds Total City CIP funds used Savings in City CIP funds Scenario Imailigini S 2300,000 51,01.1.504 5640,000 $988,626 7777 S257,81)0 SI,2d6.426 SI26.08i Reducing south side to single floor Colored Precast Capping two thirds site Scenario IIl Options Scenario 10 Capping Ili ll mu: Cost l app., i .o (lord, of Ow sift- and rest .. ilh 4uuhcapc LJ Brick cflcrn,r Q l'nlorcd Precast l'Icrostory for natural light O Reduce the South .side building to single floor ili Full office build-out losing on feasibility study 01.052 sq. n-1 Paid with City- CIP funds Onie• I,odd•ual in the basing on transit m.1,t3 531 sq.11., A C Wl $.1nsy1,.1117 Bus Storage and Maintenance Facility I RSAI I' 1 City payback for roof fix City CIt funds Cost 80% funds 20% Match Stale of Good Repair funds 1)11: \'I'S 511' funds Stab• Irl'IG t'unds City C'IP funds -Cost Paid with City- CIP funds Total l'ih C'1P funds used Sayiny!s in City CIF' funds $4,836,187 i2.300.0(lit $4289511 •t40.000 3967.237 lingua01 $2i7.siEl i1.225f 37I - l- F7.47,, Scenario i Color Reducing south side to single floor Capping two thirds site Total cost : $4,' ,187 DMATS : $992,950 City Savings : $131,476 Options Scenario I I Capping full site 0 Capping two thirds of the site and rest nilh landscape • Brick 'Mellor 0 Colored Precast Clerastor) fur natural light State of (,nod Repair funds Reduce the South side building to single floor • Full uRice build• out basing on feasibility stud) (6.052 sq. ft.) 0 Office build•out in the basing on transit needs(3.5311 sq. 1't.) • Gast 01.41(,.187 Bus S orage and Maintenance Facility IIISMFI City payback fur roof fix City CIF funds Cost 80% funds 20% Match Cost State of (,nod Repair funds UI►1ATS ST1' funds Stale PTIG funds City or funds Paid with City OP funds Total City CEP funds used Savings in City COP funds Scenario 11 $4,916,187 52.300.000 $992.950 5040.0(X) 5983.237 5257,800 S1.241.037 S131.470 DMATS STP Funds Request to DMATS $1.2 million (80%) City Match $300,000 (20%) The funding will be used for following: • Design • Administration • Construction J u I 2014` Next Steps FTA Approval • A final plan for selected scenario will be submitted to FTA Design Process • Design RFP will be released once Jule gets FTA approvals and DMATS funding approval IADOT PTIG grant • Jule will submit an application in May 2014 to IADOT to secure PTIG funds q ?it The Jule Construction of BSMF will commence basing on the following: • Design is completed in timely fashion • Funding secured from IADOT and DMATS Jul 2014 2015