Fire Station No. 4 Improvements_Mechanical/Restroom Upgrade Project AwardMasterpiece on the Mississippi
Dubuque
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AI- America City
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2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fire Station #4 Improvements - Mechanical and Restroom Upgrade
Project
DATE: December 12, 2013
Sealed bids were received for the Fire Station #4 Improvements — Mechanical and
Restroom Upgrade Project. Fire Chief Dan Brown recommends award of the contract
to the low bidder, Maryville Construction, in the amount of $216,000. Dan has identified
funding sources for this project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
E. Daniel Brown, Frie Chief
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: E. Daniel Brown, Fire Chief D
SUBJECT: Fire Station #4 Improvements - Mechanical and Restroom
Upgrade Project
DATE: December 9, 2013
Dubuque
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All- Ama Clly
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2007 • 2012 • 2013
INTRODUCTION
The FY14 CIP budget provided for the replacement of the air conditioning /ventilation
system at Station 4 located at University and Grandview. In addition a CIP in the FY13
budget year was carried over to provide for remodeling of the bathrooms in order to
create gender separated facilities, painting of the interior and the paving of the parking
area in the rear as part of the alley.
BACKGROUND
The existing mechanical system in the building is approaching 15 years old and is at the
end of its service life. Due to system deterioration, condensation in the ductwork has
caused mold & mildew to form resulting in irritation and odors inside the building. This
project will replace the existing roof mounted ductwork and HVAC equipment with new
equipment located in the interior spaces in the building, thus eliminating the potential for
the problem to reoccur.
Additional work in the building involves demolition of the existing single restroom and
replacing it with separate male and female restrooms. The project also contains two
add alternate bid items. The first allows for an upgrade from the specified epoxy floors
in the restrooms to a tile floor. The second add alternate will complete the installation of
the in- floor, truck bay radiant heat system. When the truck bay concrete floor was
replaced in 2009, tubing was installed to facilitate a future connection to the building's
boiler system.
DISCUSSION
Help was obtained from Steve Sampson Brown from Engineering with-the HVAC design
and bidding. Due to the fact that the interior remodel was going to have a direct impact
on the HVAC system it was decided that it was most cost effective to combine these
projects. A consulting design engineer was used, who developed bid documents for the
project and they were reviewed by Steve Sampson Brown. Bids were requested and 6
companies returned bids ranging from $216,000 to $269,900. These bids were
considerably higher than the budgeted amount. In my discussions with Steve Sampson
Brown it is expected that re- budgeting and re- biding as part of the FY15 budget will
result in higher bid amounts due to a likely fewer number of bidders and that contractors
are busier in the summer than in the winter.
The current NC and plumbing is in disrepair and needs attention as soon as practical
therefore the recommendation is to proceed with the project by awarding the based bid
work and not selecting either of the two bid alternates.
BID RESULTS
The City of Dubuque received the following bids for the Fire Station No. 4 Mechanical
and Restroom Upgrade Project on December 4, 2013:
Contractor
Maryville Construction
Conlon Construction
Tri -Con Constuction
Sheets Design Build
Portzen Construction
Klauer Construction
Based Bid Results
$ 216,000.00
$ 220,900.00
$ 227,000.00
$ 233,000.00
$ 252,000.00
$ 269,900.00
BUDGET IMPACT
In the CIP projects currently budgeted for Station #4 there is an available balance of
$145,370. This would require that the station painting and parking /alley be re- budgeted
in a future year. The Fire Department also has savings from 3 other CIP projects that
total $45,069. In addition, a project for the installation of 900 MHz data radio sites for an
amount of $38,000 is budgeted. Due to the recent bankruptcy and closing of the
company that produces this equipment we can suspend this project until new
technology is available. This will provide for a total of $228,439 available funds for this
remodel project. Steve Sampson Brown has reviewed the bids and the low bid of
$216,000 from Maryville Construction meets the specifications. He is also
recommending a contingency be included for a total of project budget of $230,000. We
can make up any additional funding if needed from operating budget. I have visited with
Mary Brooks to confirm these amounts in the CIP budget.
RECOMMENDATION
I am recommending moving forward with the improvements to Station #4 as indicated
and use the savings from the other CIP projects to fund the additional costs.
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ACTION STEP
I recommend that the City Council adopt the attached resolution awarding the Fire
Station No. 4 Mechanical and Restroom Upgrade Project to Maryville Construction in
the amount of $216,000.
Attachments
Cc: Gus Psihoyos, Engineering
Steve Sampson Brown, Engineering
Jenny Larson, Budget Director
Mary Brooks, Assistant Budget Director
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RESOLUTION NO. 361 -13
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR FIRE STATION NO. 4
MECHANICAL AND RESTROOM UPGRADE PROJECT
Whereas, sealed proposals have been submitted by contractors for the Fire Station
No. 4 Mechanical and Restroom Upgrade Project (the Project) pursuant to Resolution
No. 316 -13 and Notice to Bidders published in a newspaper published in the City of
Dubuque, Iowa on the 8t" day of November, 2013, and
Whereas, said sealed proposals were opened and read on the 4th day of December,
2013 and it has been determined that Maryville Construction of Hazel Green, WI with a
bid proposal in the amount of $216,000.00, is the responsive, responsible bidder for the
Project, and
Whereas, it has been determined that it is in the best interest of the City of Dubuque
to enter into an improvement contract with Maryville Construction for said Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Maryville
Construction and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 16th day of December, 2013.
Attest:
fit LI
Roy D. Buol, Mayor