Jule Transit Facility Roof and Fire Sprinkler Repair Project AwardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
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AI- America City
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2007 • 2012 • 2013
SUBJECT: Jule Bus Garage, 2401 Central Avenue Roof & Sprinkler Repair Project
CIP 6001613 - Transit Roof Maintenance /Repair
DATE: December 10, 2013
On July 17, 2013, a Request for Qualifications was published for construction
documents and construction administration for The Jule Bus Garage Roof & Sprinkler
Repair.
Director of Transit Operations Candace Eudaley and the RFQ review committee
recommend award of the construction documents and construction administration
contract to FEH Associates, Inc. in the amount of $24,030. The project scope includes
project management, pre- design, design, and construction administration, including
Davis Bacon wage monitoring.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Candace Eudaley, Director of Transit Operations
Maurice Jones, Economic Development Director
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Candace Eudaley, Director of Transit Operations
DATE: December 2, 2013
SUBJECT: Jule Bus Garage, 2401 Central Ave Roof & Sprinkler Repair Project
CIP 6001613 — Transit Roof Maint /Repair
INTRODUCTION
The enclosed resolution authorizes the award of the construction documents and
construction administration contract for the Jule Bus Garage Roof & Sprinkler Repair
Project.
BACKGROUND
The Jule Bus Garage is located at 2401 Central Ave. This is an existing City -owned
building. In 2010 a fire inspection of the overhead sprinkler system in the maintenance
and storage area of the facility determined the system was out of code. The inspector
noted that the majority of the sprinkler heads were at least 50 years old; that there were
no sprinkler heads hanging over the garage doors and that the entire sprinkler system
was over -due for a five year test. These factors caused the fire inspector to require that
the Jule sprinkler system be brought up to current fire code standards.
Also in 2010, the Jule transit facility received significant storm damage that required the
replacement of the southern section of the roof which was replaced in approximately
1988. The north and center sections of the roof are also deteriorating with leaks in the
roof sections causing brickwork in the walls of the facility to dissolve and for areas of
brick and mortar to show signs of eventual failure.
The Jule was awarded a Public Transit Infrastructure Grant (PTIG) for $257,800 in
October 2011. The PTIG grant will fund 80% of the costs of the project with the City
funding the 20% local match as required by the grant.
DISCUSSION
A Request for Qualifications (RFQ) was published July 17, 2013 with proposals due July
31, 2013. As is required of all RFQ's for architecture or engineering services when
funded by the Iowa Department of Transportation, the proposals must be reviewed for
relevance and costs must be provided in a separate sealed envelope. A committee of
Jule and ECIA staff reviewed the proposals and chose FEH Associates Inc. based on
their past experience in large -scale roof design and repair. The project scope includes
project management, pre- design, design, and construction administration including
Davis Bacon wage monitoring.
BID RESULTS
Sealed proposals were received for the project on July 31, 2013. FEH Associates Inc.
of Dubuque, Iowa, was deemed the most experienced in large -scale roof design and
repair projects. FEH Associates Inc. was also the low bidder at a cost of $24,030.00.
A summary of the proposals received is as follows:
Firm Name
FEH Associates Inc. (Dubuque, IA)
Ulstad Architects (Dubuque, IA)
Specialty Engineering Group (Menomonee Falls, WI)
RECOMMENDATION
I recommend that the contract for construction documents and construction
administration be awarded to FEH Associates Inc. in the amount of $24,030.00.
BUDGET IMPACT
Construction documents and administration are eligible costs of the grant. The project
funding summary is as follows:
CIP No. Fund Description
6001613 Transit Roof Maint /Repair 20%
6001613 Public Transit Infrastructure Grant (PTIG) 80%
Total Project Funding
Fund Amount
$ 64,450.00
$257,800
$ 322,250.00
An estimate of probable cost for the project will be submitted with construction
documents prior to bidding.
ACTION TO BE TAKEN
I recommend adoption of the attached resolution awarding the construction documents
and construction administration contract for the Jule Bus Garage Roof & Sprinkler
Repair Project to FEH Associates, Inc. in the amount of $24,030.00.
cc: Maurice Jones, Economic Development Director
Kelley Deutmeyer, Executive Director ECIA
Jenny Larson, Budget Director
RESOLUTION NO. 362 -13
AWARDING CONSTRUCTION DOCUMENT PREPARATION AND CONSTRUCTION
ADMINISTRATION CONTRACT FOR THE JULE TRANSIT FACILITY ROOF AND
SPRINKLER REPAIR PROJECT
Whereas, sealed proposals have been submitted by architects for the Jule Transit
Facility Roof and Sprinkler Repair Project (the Project) pursuant to the Request for
Proposals published in a newspaper published in the City of Dubuque, Iowa on the 17th
day of July, 2013; and
Whereas, said sealed proposals were opened and read on the 31st day of July, 2013
and it has been determined that FEH Associates, Inc. of Dubuque, Iowa, is the most
responsive, responsible bidder for the Project with a cost of $24,030.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Contract for Construction Document Preparation and Construction
Administration for the Project is hereby awarded to FEH Associates, Inc. and the City
Manager is hereby directed to execute a Contract on behalf of the City of Dubuque for
the Project.
Passed, approved and adopted this 16th day of December, 2013
Attest:
ilAWAO
Kevin :. irnstahl, CMC, ity Clerk
Roy D. Buol, Mayor