A.Y. McDonald Park ProjectTHF. Cll'Y OF
DUB E
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MEMORANDUM
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December 21, 2006
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: A.Y. McDonald Park, Phase II Project
Project #1703
Leisure Services Manager Gil Spence is recommending acceptance of the A.Y.
McDonald Park, Phase II Project, as completed by Portzen Construction, in the final
contract amount of $861,760.59. This is $12,106.69 over the original bid amount due to
a change order for re-design of the fishing pier and council ring, and overages in project
quantities, primarily in the areas of the number of shrubs needed and filter fabric
needed in the landscaped areas.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
THE CITY OF
Dus E MEMORANDUM
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December 15, 2006
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: A.Y. McDonald Park, Phase II Project, Project #1703
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the A.Y.
McDonald Park, Phase II Project.
DISCUSSION
The A.Y. McDonald Park, Phase II Project has been completed by Portzen Construction
in the final contract amount of $861,760.59. A summary of the project costs is as
follows:
construction contract
change order #1
Bid Amount
$ 849,653.90
$ 849,653.90
Final Cost
$ 856,928.84
4,831.75
$ 861.760.59
The construction contract is $7,274.94 over the bid amount as a result of an overage in
project quantities, primarily in the areas of the number of shrubs needed and filter fabric
needed in the landscaped areas.
Change order #1 provided for re-design of the fishing pier and council ring and
increased the granular backfill required because extra grading was needed to remove
topsoil to allow the backfill stone to be placed on sand that makes up the area.
continued
A.Y. McDonald Park, page two
The C.I.P. budget contains $907,154 for this project. The following is a summary of the
project costs:
construction contract
design fees
inspection fees
pier re-design
Estimated
$ 849,653.90
27,500.00
30,000.00
0
$ 907,153.90
Actual
$ 861,760.59
14,329.00
47,000.00
9,000.00
$ 932,089.59
The project is $24,935.69 over budget which would be covered by using the Retaining
Walls Project, $25,000. This project would have constructed retaining walls in areas to
make them more level, not to replace existing walls.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions accepting
the improvement and setting the final cost.
GDS:et
attachments
Preparers Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263
RESOLUTION NO.
ACCEPTING IMPROVEMENT
WHEREAS, the contractfortheA.Y. McDonald Park Development, Phase II Project
has been completed and the City Manager has examined the work and filed his certificate
stating that the same has been completed according to the terms ofthe contract, plans and
specifications and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the General Fund in amount equal to the amount of his
contract, less any retained percentage provided for therein.
Passed, approved and adopted this day of , 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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Prepared by Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263
RESOLUTION NO. 5-07
ACCEPTING IMPROVEMENT
WHEREAS, the contract for the A.Y. McDonald Park Development, Phase II Project
has been completed and the City Manager has examined the work and filed his certificate
stating that the same has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the General Fund in amount equal to the amount of his
contract, less any retained percentage provided for therein.
Passed, approved and adopted this 3rd day of January , 2007.
Roy D. Buol, Mayor
Attest:Jeaanne F. Schneider, City Clerk
Prepared Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (5631 589-4263
RESOLUTION NO. 6-07
FINAL ESTIMATE
WHEREAS, the contract for the A.Y. McDonald Park Development, Phase II Project
has been completed and the Engineer has submitted his final estimate showing the cost
thereof including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$861,760.59, and the said amount shall be paid from the General Fund of the City of
Dubuque, Iowa.
Passed, approved and adopted this 3rd day of January , 2007.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, City Clerk
Preparers Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (563) 589-4263
RESOLUTION NO.
FINAL ESTIMATE
WHEREAS, the contract for the A.Y. McDonald Park Development, Phase II Project
has been completed and the Engineer has submitted his final estimate showing the cost
thereof including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$861,760.59, and the said amount shall be paid from the General Fund of the City of
Dubuque, Iowa.
Passed, approved and adopted this day of
2007.
Attest:
Jeanne F. Schneider, City Clerk
Roy D. Buol, Mayor
PK