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FY 15 Budget Presentation_Finance DepartmentFinance Department Fiscal Year 2015 Budget City Council Budget Hearing Wednesday, February 12, 2014 Ken TeKippe, CPA - Finance Director Jean Nachtman, CPA - Assistant Finance Director Rose Hoerner- Utility Billing Supervisor 1 1Pr- ,44ox PEOPLE The Finance Department communicates to the citizens, bond holders, financial institutions and state agencies through the comprehensive annual report and required state reporting, the financial position of the City Utility Billing communicates with citizens through direct contact, phone and monthly news letters PLANNING The Finance Department works with all City Departments and Divisions to ensure all internal and external reporting is relevant, accurate and timely . Smart water meters provide timely and accurate billings to approximately 23,000 utility customers. PARTNERSHIPS To meet the standards of external reporting, the Finance Department works with the State of Iowa as well as our external auditor, bond counsel, financial advisor, investment managers and local financial institutions, insurance providers and the Budget Office. Utility staff have close relationships with the landlord association, County Treasurer's Office and several social services organizations within the community. Government Fioanco O€ficets Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Dubuque Iowa For its Comprohcnsivc Annual Financial Report for the Fiscal Year Ended June 30, 2012 Wer Executive DirecttoriC E0 PRIOR YEAR ACCOMPLISHMENTS • Implemented New Software for CAFR Preparation • Implemented Emailing Employee Bi- Weekly Pay Remittances • Report Writing Software • Unmodified Audit Opinion cu cu Zi— tl � W C ct po 2 ct .1—) tz m .-1 i.1 .-1 tu : u) © .1—) : •i-1 •—, .1—) i.1 •i-1 _1 CL � o c 14 © o 2 .. E • 0 ..7. Ct t:JD :IZ) = .51 • i-1 P-4:$ < 0 i-1 .1-) W 0 tt CW i= Ct < = 'I') V 74 V ›- im: V .., : Ct *; W c.) Z Ct 0 ;-, 5 c,,z o ail to .1-) © c?., 0 1-) 0 re z: a v �aWa • • • • I 16,000 14.000 12,000 10,000 8,030 6.330 000 2. Number of Online Payments Jun•11 lun.12 I0.13 141•14 2015 Goal • Nurnbef of Online Payments $1.200.10 51.000,0 00 $803,0]7 ,COD 5100,000 $100.0[0 5- $ of Online Payments Jun.11 Jun 12 kin 13 lar 14 2015 Goal ■ $ of Online Payments 1604 1400 1200 1000 loo 600 400 200 0— E -Bill Customers lun-13 ism-14 2015 Goal ■ E -Bill Customers 7 Reduced Monthly Fees for Refuse and Stormwater # of Customers receiving a subsidy Stormwater Refuse Total FY'14 480 $ 6,04o $ 17,811 $ 23,851 *reflects 7 month totals FY'13 359 8,305 21,268 29,574 FY'12 313 7,830 18,524 26,354 FY'11 266 2, 942 7/537 10,479 $ 25,118 $ 65,140 $ 90,258 Based on age and income guidelines. 9 Monitor Water Leak Repair Grants Amount # of Grants # of Grants # of Total Grant Reimbursed Issued Denied Requests FY'14 $ 5,992 142 27 169 FY'13 $ 12,763 287 50 337 FY'12 $ 9,479 178 42 220 FY'11 $ 8,504 16o 25 185 FY'io $ 400 4 0 4 $ 37,138 771 144 915 Grant program implemented in FY'1o, maximum of sioo, with 5o% of repair cost reimbursed. *reflects 7 month totals 10 CURRENT & FUTURE PROJECTS • Increasing Emailing Employee Bi- Weekly Pay Remittance • Investigate Time Entry System • Investigate Employee Access Center • US Bank Procurement Card Program CURRENT & FUTURE PROJECTS Continued • State of Iowa Offset Program • Enhance Electronic Billing in Utility Billing • Hourly Reads Availability • Enhanced Smarter Water Portal - DBQIQ CURRENT & FUTURE PROJECTS Continued • Staff Development • Certified Public Finance Officer (CPFO) • ESMS Participation esources by Department and Category Expenditures Employee Expense Supplies and Services Machinery and Equipment Non - Expense Accounts Total Miscellaneous Revenue Overhead & Utility Billing Recharges to Enterprise Funds Investment Mgr / Custodial & Financial Services Fees Total FY 2012/13 Actual 1,143, 942 632,126 22,460 (9,592) 1,788,936 36,271 FY2013/14 FY2013/14 Adopted Amended 1,277,466 607,762 1,200 1,886,428 1,277,466 607,762 1,200 FY 2014/15 Recomm'd 1,324,966 611,139 20,535 1,886,428 1,956,640 24,175 24,175 1,113,271 1,279,526 36,485 1,279,526 1,356,313 121,079 123,000 123,000 98,000 1,270,621 1,426,701 1,426,701 1,490,798 Property Tax Support 518,315 459,727 459,727 Percent Increase (Decrease ) without Investment Manager & Banking Fees Percent Increase (Decrease ) with Investment Manager & Banking Fees Personnel - Authorized FTE 17.49 17.51 17.49 465,842 17.62 % Change From Adopted FY2013/14 3.7% 0.6% 1611.3% 3.7% 50.9% 6.0% -20.3% 4.5% 6,115 1.3% 9.2% RECOMMENDED IMPROVEMENT PACKAGES • Customer packets to new utility customers $4,000 • Increase in travel & conferences $2,000 • Additional overtime $2,000 • Continuing professional education $300 Thank You For Your Time!! Questions Are Welcome