US 20 Capacity Improvements Traffic SignalTHE CITY OF
DUB E
~~
MEMORANDUM
January 9, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -
Phase II, Traffic Signal and Intelligent Transportation System
Improvements
Iowa DOT Project No. STP-A-020-9(187)--22-31
City Engineer Gus Psihoyos recommends City Council authorization of the public
bidding procedure for the US 20 (Devon Drive to Menards) Capacity Improvement
Project -Phase II, Traffic Signal and Intelligent Transportation System Improvements,
approval of the construction documents and the estimate of probable cost, and further
recommends that a public hearing be set for March 5, 2007.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Dus E MEMORANDUM
:~.`'~-
January 9, 2007
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase
II, Traffic Signal and Intelligent Transportation System Improvements
Iowa DOT Project No. STP-A-020-9(187)--22-31
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the US 20 (Devon
Drive to Menards) Capacity Improvements Project -Phase II, Traffic Signal and
Intelligent Transportation System Improvements.
BACKGROUND
On July 7, 2006, the City Council approved (Res. 270-06) an agreement with the Iowa
Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the funding
of the US 20 Capacity Improvements Project for the use of Iowa Clean Air Attainment
Program (ICAAP) funding. Under ICAAP funding, 80 percent (80%) or $260,370 of the
total eligible project items are reimbursable.
Phase I of this project included the installation of fiber optic cable on US 20 from Devon
Drive to Hill Street and then on various City streets from US 20 and Hill Street to City
Hall. The Phase I contract was awarded to Volkens Excavating, Inc. in the amount of
$189,855.00 and is scheduled to begin April 2, 2007. The project is expected to be
completed in 25 working days.
DISCUSSION
Phase II of this project involves camera installation and traffic signalization
improvements on US 20 at the Menard's entrance, Iowa 32 (Northwest Arterial), Wacker
Drive, John F. Kennedy Road, and Devon Drive.
PROJECT SCHEDULE
The schedule for the project is as follows:
Local Initiate Public Bidding Process
Iowa DOT Advertisement for Bids
Local Publication of Iowa DOT Advertisement of Bids
Iowa DOT Bid-Letting
Notice of Public Hearing on Plans and Specifications
City Public Hearing
City Award of Contract (Subject to DOT Approval)
Iowa DOT Late Start Date
Iowa DOT Working Days
RECOMMENDATION
January 15, 2007
January 17, 2007
January 26, 2007
February 20, 2007
February 23, 2007
March 5, 2007
March 5, 2007
May 21, 2007
50 Working Days
I recommend that the City Council give approval of the construction documents and the
estimate of probable cost and to establish March 5, 2007 as the date of the public
hearing.
BUDGET IMPACT
The estimate of probable cost for the for the US 20 (Devon Drive to Menards) Capacity
Improvements Project -Phase II, Traffic Signal and Intelligent Transportation System
Improvements is summarized as follows:
Estimate
Construction Contract -Phase II $ 262,000
Contingency 26,200
Engineering 43.230
Project Cost -Phase II 331 430
The estimated total cost for both Phase I and Phase II improvements is summarized as
follows:
Phase I
Phase II
Total Project Costs
Estimate
$ 229,664
331,430
561 094
The project funding summary for both Phase I and Phase II is as follows:
CIP No. Fund Description Fund Amount
Iowa Clean Air Attainment Program (ICAAP) Funding $ 260,370
3001266 Traffic Signal Interconnect 183,697
1021609 Fiber Optic Conduit -Private Subdivisions & Misc. Projects 117,027
Total Project Funding
561 094
Under the terms of the ICAAP funding agreement, 80 percent (80%) of the total eligible
project items are reimbursable or a maximum of $260,370. The remaining City matching
funds ($300,724) will be covered from the Traffic Signal Interconnect CIP and the Fiber
Optic Conduit -Private Subdivisions & Miscellaneous Projects CIP.
The Dubuque Metropolitan Area Transportation Syste
funding into the Transportation Improvement Program
submitted the funding into the Statewide Transportation
for authorization of the federal funds.
ACTION TO BE TAKEN
m (DMATS) has submitted the
(TIP) and the Iowa DOT has
Improvement Program (STIP)
The City Council is requested to approve the construction documents and the estimate
of probable cost and to establish March 5, 2007 as the date of the public hearing for the
US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic
Signal and Intelligent Transportation System Improvements, Iowa DOT Project No.
STP-A-020-9(187)--22-31.
Prepared by David Ness, Civil Engineer
cc: Roger Walton, Iowa Department of Transportation
Bob Schiesl, Assistant City Engineer
Dawn Lang, Budget Director
Jenny Larson, Budget Director
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the US 20 (Devon Drive to Menards) Capacity Improvements Project -
Phase II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31) in the estimated amount of $331,430.00 are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this day of , 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 30-07
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the US 20 (Devon Drive to Menards) Capacity Improvements Project -
Phase II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31) in the estimated amount of $331,430.00 are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this 16th day of January , 2007.
Rou D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II,
Traffic Signal and Intelligent Transportation System Improvements (STP-A-020-
9(187)--22-31).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 5th day of March, 2007, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this day of , 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 31-07
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II,
Traffic Signal and Intelligent Transportation System Improvements (STP-A-020-
9(187)--22-31).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 5th day of March, 2007, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 16th day of January , 2007
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the US 20 (Devon Drive to Menards)
Capacity Improvements Project - Phase II, Traffic Signal and Intelligent
Transportation System Improvements (STP-A-020-9(187)--22-31).
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the US 20 (Devon Drive to Menards) Capacity Improvements
Project - Phase II, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(187)--22-31), in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m., on the 5t" day of March, 2007, in
the Public Library Auditorium, 360 West 11~h Street, in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
2007.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the US 20 (Devon Drive to Menards) Capacity Improvements Project
- Phase II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31) is hereby ordered to be advertised for bids for
construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids by the Iowa Department of Transportation by 10 a.m. Central Time
on the 20th day of February, 2007. Bids shall be opened and read by the Iowa
Department of Transportation at 10:30 a.m. Central Time on the 20th day of
Februar~r 2007, and will be submitted to the Council for final action at 6:30 p.m.
on the 5 h day of March, 2007.
Passed, adopted and approved this day of , 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 32-07
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the US 20 (Devon Drive to Menards) Capacity Improvements Project
- Phase II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31) is hereby ordered to be advertised for bids for
construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids by the Iowa Department of Transportation by 10 a.m. Central Time
on the 20th day of February, 2007. Bids shall be opened and read by the Iowa
Department of Transportation at 10:30 a.m. Central Time on the 20th day of
February, 2007, and will be submitted to the Council for final action at 6:30 p.m.
on the 5 h day of March, 2007.
Passed, adopted and approved this16th day of January , 2007.
Roy D. Buol, Mayor
Attest:Jeanne F. Schneider, CMC, City Clerk