Minutes_Library Board of Trustees 12 19 13Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of December 19, 2013
The Board of Trustees of the Carnegie -Stout Public Library (C -SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, December 19, 2013.
Present: President Mike Willis; Vice - President Jenny Weiss; Board
Secretary Frederick Miller; Trustee Daniel Boice; Trustee Paula
Connors; Trustee Diann Guns; Library Director Susan Henricks;
Recorder Denette Kellogg, and Secretary Jennifer Long
Excused: Trustee John Anderson - Bricker
1. President Mike Willis called the meeting to order at 4:02 p.m. and the agenda
was adopted.
"Moved to adopt the meeting agenda of Thursday, December 19,
2013."
Motion: Connors
Second: Guns
Vote: Aye -6; Nay -0
2. Approval of Library Board of Trustees' Minutes of Thursday, November 21, 2013.
"Moved to approve the Board minutes of Thursday, November 21,
2013."
Motion: Boice
Second: Connors
Vote: Aye — 6; Nay — 0
3. Board President's Report:
A. Communication with Dubuque City Council for November 2013.
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday, November 21, 2013."
Motion: Guns
Second: Weiss
Vote: Aye — 6; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update: Henricks provided a
written summary on the following topics to the Library Board with
additional comments:
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1) Library Financial Report Fiscal Year (FY14) — Henricks reported
that 42 percent of the fiscal year has lapsed with expenditures at
44 percent and revenue collected at 47 percent of projections.
2) Library Use Statistics — Henricks reported that Library check outs
were down four percent compared year -to -date to last year and
the number of visits was maintained. Circulations to Dubuque
residents were up four percent compared year -to -date to last
year and Open Access (OA) transactions were down 1.6 percent
compared to the previous year. A review of OA transactions to
date this fiscal year compared to fiscal year 2012, prior to the
restrictions, reveals an increase of eight percent which may
indicate that OA borrowers have adjusted to the restrictions.
Henricks attributes the current decrease in circulation to fewer
materials cataloged as "adult" being checked out.
3) Personnel Update — Henricks reported that recommendations
have been made to City Personnel to fill the two library assistant
vacancies in Circulation. Don Friedman, who has been with the
Library for almost four years, will be moving to the full -time
position in the Maintenance department.
4) Facility Update — Henricks reported the software and license for
the Heating Ventilation and Air - Conditioning (HVAC) system was
received from Engineered Controls Inc. and installed on
December 18, 2013. The Library now has full and complete
access to the software that is the backbone of the HVAC system
and can make changes to optimally manage heat, humidity, and
cooling throughout the building.
KJWW Engineering Consultants has not responded to the
outstanding issue surrounding Air Handling Unit (AHU) number
five. A new estimate from Total Maintenance Inc. for the closed
motors for the AHUs was received and is Tess than verbally
quoted, at a cost of $10,013.
5) Library Services Advisory Committee (LSAC) Update — Henricks
reported that the LSAC met on December 3, 2013, to discuss the
results of research on establishing a consortia or a library district
and to identify the next steps in forming a recommendation.
With four different integrated library systems and only Carnegie -
Stout Public Library (C -SPL) in the market to replace software,
the idea of forming a consortia was not advocated by any
member. The discussion of a library district was dismissed due to
the radical change required in how funding is currently
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appropriated. One solution could be that library services for
those in the county be expanded through the County Library
Board contracting with a library or libraries for full service. The
County Library Board President did not feel this option would
work. Henricks reported that the County Library has an interim
director.
The Board discussed the OA issue and requested Henricks provide
another analysis of the cost incurred by C -SPL for providing the
OA program, since the restrictions have been put in place and
changes have been implemented by the State Library. Boice
noted that OA is an issue in libraries all over Iowa right now. The
Board decided to revisit the OA issue in the spring and determine
if continuing to participate in OA is in the best interest of C -SPL's
patrons.
B. Library Comment Cards - The Library Board reviewed the comment
card received.
"Moved to receive and file the informational update from the
Library Director on the Library Financial Report, Library Use Statistics,
Personnel Update, Facility Update, Library Services Advisory
Commission Update, and the Library Comment Card."
Motion: Connors
Second: Boice
Vote: Aye — 6; Nay — 0
5. Action Items — Recommendations for Plan of Service: The Board discussed the
proposed one year plan of service focusing on "Stimulate the Imagination" and
"Create and Grow Young Readers." The Board discussed at length the objective
of identifying funding to increase access to digital media by providing iPad
devices as a replacement for e- Readers and for use within the Library, however
agreed to place the objective on hold pending further discussion and evaluation.
"Moved to accept the proposed one year plan of service focusing
on Stimulate the Imagination' and 'Create and Grow Young Readers,'
with the objective pertaining to iPad devices placed on hold pending
further evaluation, and to modify the Library's mission statement to '. .
improve the quality of life by providing resources for individual
enjoyment, enlightenment, and knowledge and that enhance the
literacy of youth."'
Motion: Connors
Second: Guns
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Vote: Aye — 6; Nay — 0
6. Communications /Public Comment — Henricks mentioned the popularity of the
"Leek the Library" campaign and how people are still calling to participate in the
campaign.
7. Library Board Adjournment - The Board adjourned at 5:04 p.m.
"Motion to adjourn."
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Motion: Guns
Second: Weiss
Vote: Aye -6; Nay — 0
/ d - fi. r
Frederick K. Miller, Boaid Secretary
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