Minutes_Long Range Planning Advisory CommissionMasterpiece on the Mississippi
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MINUTES
CITY OF DUBUQUE LONG RANGE PLANNING ADVISORY COMMISSION
REGULAR SESSION
5:30 p.m.
Wednesday, January 15, 2014
City Council Chamber, Historic Federal Building
Commissioners Present: Chairperson Jim Prochaska; Commissioners Craig Beytien,
Charles Winterwood, Chad Darter, John Pregler, Alan Vincent and Dick Van Iten.
Commissioners Excused: None
Staff Members Present: David Johnson and Eric Van Buskirk.
CALL TO ORDER: The meeting was called to order by Chairperson Prochaska at 5:30
p.m.
CERTIFICATION OF COMPLIANCE: Staff presented an Affidavit of Compliance
verifying that the meeting was being held in compliance with the Iowa Open Meetings
Law.
MINUTES: Chairperson Prochaska noted that Commissioner Pregler was absent at the
November 20, 2013 meeting and the minutes need to reflect this. Motion by
Commissioner Beytien, seconded by Commissioner Winterwood, to approve the
minutes of November 20, 2013 with the noted change. Motion carried by the following
vote: Aye — Beytien, Winterwood, Van Iten and Vincent; Nay - None; Abstain —
Prochaska and Pregler.
ITEMS FROM COMMISSION: Commissioner Vincent inquired about his email contact
information on file with staff. Staff Member Johnson noted information would be
corrected in the future.
Chairperson Prochaska addressed an issue he had with the Sharefile FTP download
that was resolved. Staff inquired as to whether other Commissioners had issues
accessing the meeting materials, which there were none.
ITEMS FROM STAFF:
Election Of Officers:
Staff Member Johnson outlined the protocol for the election of officers, as well as the
powers and duties of both the Chairperson and Vice Chairperson
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Commissioner Chad Darter entered the meeting at 5:35 p.m.
Motion by Prochaska, seconded by Van Iten, to nominate Commissioner Pregler as
Chairperson. Discussion followed. Commissioner Pregler indicated that he would
accept the position. Motion carried by the following vote: Aye — Prochaska, Beytien,
Winterwood, Darter, Vincent, and Van Iten; Nay — None; Abstain — Pregler.
Chairperson Prochaska opened the floor to nominations for Vice Chairperson. Motion
by Winterwood, seconded by Pregler, to nominate Commissioner Vincent for the
position of Vice Chairperson. Motion carried with the following vote: Aye — Prochaska,
Beytien, Winterwood, Darter, Van Iten, and Pregler; Nay — None; Abstain — Vincent.
Discussion followed after the vote about the significance of these roles in the
Comprehensive Plan update. Commissioner Beytien inquired about the process for
continuing to serve on the commission after his term is completed.
Comprehensive Plan Update Engagement Plan:
Staff Member Johnson outlined the work done over the past few months with the City
Human Rights Department to develop the community engagement. This presentation
included who would be involved, and the four phases of the engagement plan. He
provided an overview of the needed resources, emphasizing the use of both traditional
print, face -to -face, and interactive online engagement methods.
Commissioner Winterwood inquired as to whether a member of the commission would
be able to serve as a member of the Technical Team. Staff Member Johnson
acknowledged the request should be possible, and asked if Commissioner Winterwood
would be interested in serving in this position. Commissioner Darter asked for
clarification on who, and which community organizations, would be involved in the
Technical Team. Staff Member Johnson indicated that staff would be sending out
invitations to organizations and asking if they would be interested in participating.
Commissioner Van Iten discussed possible ways to assess and measure community
quality of life indicators, and provided background on recent research related to the
connections between health, wealth, and happiness. Commissioner Van Iten offered to
share the research with staff. Commissioner Winterwood inquired as to whether local
organization have metrics that they utilize to measure effectiveness of programs, such
as those utilized to help lift people out of poverty. He emphasized that these metrics
could be a great way of measuring success.
Chairperson Prochaska asked for clarification about the SCOR(e) analysis and the use
of cameras through the engagement process. Staff Member Johnson indicated that the
cameras would be one tool among many to help citizens visualize planning and
development issues in the city. Staff member Johnson elaborated on other
engagement and education components of the plan. Commissioner Beytien indicated
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Long Range Planning Advisory Commission Minutes
the potential for partnership possibilities with the school districts and universities to get
teachers and students involved in the creative components of the engagement process.
Commissioner Pregler raised a concern about the costs for purchasing cameras when
digital cameras are widely available to the general public at a low cost. Staff Member
Johnson clarified that cameras would be purchased in increments over time as needed,
and that Staff would emphasize the use of personal digital cameras whenever possible.
Additionally, Commissioner Pregler indicated the need for the City to not only provide
education to residents, but also to City Departments internally. He requested placing a
representative of the Commission on the Leadership Team to promote how the
Comprehensive Plan is used.
Motion by Beytien, seconded by Vincent, to nominate Commissioner Winterwood to
serve as a member of the Technical Team. Motion carried by the following vote: Aye —
Prochaska, Beytien, Winterwood, Darter, Vincent, and Van Iten, and Pregler; Nay —
None; Abstain — None.
Chairperson Prochaska asked how the Comprehensive Plan will fit into the
sustainability pillars used in previous planning efforts. Staff Members Johnson and Van
Buskirk provided insight into how the new plan will be structured to accommodate both
local sustainability pillars and meet Iowa State Smart Planning Code. Staff Member
Johnson added the public open houses would be centered on the three pillars of
sustainability of Environmental /Ecological Integrity, Economic Prosperity, and
Social /Cultural Vibrancy, and the public would be invited through a variety of print and
interactive media. Staff emphasized the need to follow up with participants after they
attend events and invite them personally to future events based on their interest in
specific areas.
Commissioner Van Iten requested the materials include how important the role of
citizens are in the implementation and ownership of the plan after it has been adopted.
Staff indicated that they could incorporate this information into the education
component of the outreach plan.
Staff further outlined the engagement process, particularly the influence of the "Envison
2010" process on the development of the engagement plan.
Commissioner Pregler requested that a member of the Commission serve as a member
of the Leadership Team in addition to the Technical Team. He indicated that he would
be willing to take on the role.
Motion by Winterwood, seconded by Vincent, to appoint Commissioner Pregler to serve
as a member of the Leadership Team. Motion carried by the following vote: Aye —
Prochaska, Beytien, Winterwood, Darter, Vincent, and Van Iten, and Pregler; Nay —
None; Abstain — None.
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Commissioner Van Iten inquired whether the various churches and religious
organizations have been invited to the table about discussing how to improve the
community. Staff Member Johnson indicated that he had reached out to the Dubuque
Area Congregations United to solicit information, and would continue to involve their
organization in the planning process. Discussion followed about possible ways to
engage with local churches and religious organizations about how to improve
neighborhoods and the city as a whole.
Motion by Beytien, seconded by Van Iten, to recommend the City Council adopt the
Community Engagement Plan. Motion carried by the following vote: Prochaska,
Beytien, Winterwood, Darter, Vincent, Van Iten, and Pregler; Nay — None; Abstain —
None.
ADJOURNMENT: The meeting was adjourned at 6:28 p.m.
Respectfully submitted,
David Johnson, Assistant Planner Adopted --
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