CIPP Lining Project Acceptance FY 2013_FY 2014Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
SUBJECT: FY 2013 and FY 2014 Sewer Cured -in -Place Pipe (CIPP) Lining Project
(CIPs FY 2013 & FY 2014 7101637, 7202332 and 7202333)
DATE: February 13, 2014
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the FY 2013 and FY 2014 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining
Project, as completed by Visu Sewer Clean and Seal, in the final contract amount of
$411,181.90, which is 16.2% less than the original bid.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DJUi
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: 10 February 2014
Dubuque
hfrd
ANUnedcaCily
1I l► I /
2007 • 2012 •2013
RE: FY2013 and FY2014 Sewer Cured -in -Place Pipe (CIPP) Lining Project
(CIPs FY2013 & FY2014 7101637, 7202332 and 7202333)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
FY2013 & FY 2014 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project.
BACKGROUND
The FY2013 & FY 2014 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project was
initiated under Resolution No. 165 -13 on June 3rd, 2013.
The original scope of the project included 15,297 linear feet of sanitary sewer
rehabilitation sewers by method of cured -in -place pipe as identified in the Sewershed 11
and 12 Corrective Action Plans and determined during maintenance activities.
As the project was specialized in construction practices including materials and
installation, pre - qualification statements were requested prior to the bid letting; the pre -
qualification standards followed those listed in SUDAS. The City was successful in pre -
qualifying six contractors for CIPP Lining; and Visu Sewer Clean and Seal of Pewaukee,
Wisconsin was the successful bidder.
The original scope also included sanitary sewer manhole lining, however, only one
contractor prequalified for this portion of the work, therefore, to maintain competitive
bidding, the manhole lining portion of the bid was removed. The total estimated value of
the manhole lining was $25,713.00, and was removed via addendum, prior to bid.
DISCUSSION
The project was designed, inspected, and project managed by City Engineering staff
and was completed on time and within the approved budget.
Staff worked closely with the contractor to manage in field changes. One key change
was the removal of lining 6 -inch diameter sanitary sewers. During televising, Visu
Sewer's camera became lodged in a section of pipe and could not be retrieved without
excavation. Based on the condition of the remaining 6 inch diameter lines, it was
agreed to by both City Engineering and Visu Sewer that the contract be reduced to
remove the 6 -inch diameter sanitary sewer rehabilitative work. This lead to a significant
reduction of the contract, minus nominal costs associated with prepping part of a 6 -inch
line. An additional section was also removed from the contract, Grove Terrace due to
an access /egress conflict. In both situations, full sanitary sewer replacement will be
coordinated in future budget years. Due to project savings, a length of sanitary sewer
adjacent to the Brunskill Road bridge project was added to the contract.
The final sanitary sewer length rehabilitated was 12,637 feet and 213 service
reinstallations, with a final construction cost of $411,181.90, 16.2% less than the original
bid.
BUDGET IMPACT
Resolution No. 165 -13 authorizing the FY2013- FY2014 Sewer Cured -In -Place Pipe
(CIPP) Lining Project showed an estimated project cost including construction,
contingency, and engineering of $615,000.00, the project was reduced significantly due
to the above changes.
The final costs versus the award for the FY2013 and FY2014 Sanitary Sewer Cured -in-
Place Pipe (CIPP) Lining Project are as follows:
Phase
Construction (Visu- Sewer, Inc)
Contingency (10 %)
Engineering (15 %)
Total Project Cost
Award
$490,792.20
$ 49,079.22
$ 73,618.83
$613,490.25
Final
$411,181.90
$ 0.00
$ 61,677.29
$472,859.19
The project funding is as follows:
CIP Funding Source Amount
7101637 Sanitary Sewer Lining program $409,710.39
(FY13 &FY14 Combined)
7202333 FY2014 Storm I &I Prevention Program
7202332 FY2013 Storm water l&I Brick MH Elimination
Total Project Funding
$ 38,148.80
$ 25,000.00
$472,859.19
RECOMMENDATION and ACTION
respectfully request City Council accept the improvement in the final amount of
$411,181.90 to Visu Sewer Clean and Seal of Pewaukee, Wisconsin for the FY2013
and FY2014 Sewer Cured -in -Place Pipe (CIPP) Lining Project by adoption of the
attached resolution.
cc: Denise Ihrig, Environmental Engineer
Deron Muehring, Civil Engineer II
Jenny Larson, Budget Director
2
RESOLUTION NO. 34 -14
ACCEPTING THE SANITARY SEWER CURED -IN -PLACE PIPE LINING PROJECT
AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Sanitary Sewer Cured -in -Place
Pipe Lining Project (the Project) has been completed has been completed by the
Contractor, Visu Sewer Clean and Seal (Contractor), the City Engineer has examined
the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $411,181.90;
WHEREAS, the Contractor has previously been paid $390,622.81, leaving a balance
of $20,559.09; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $20,559.09 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 17th day of February, 201
Attest:
Ke /in S. Firnsta I, Ci" Clerk
Roy D. f ol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SANITARY
SEWER CURED -IN -PLACE PIPE (CIPP) LINING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project, that
the Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $472,859.19.
Dated this day of rha €01, 2014.
Filed in the office of the City Clerk on the/l day of C , 2014.
Gus Psihoyos, City Engineer
4dOr /
Kevi . Firnstah rte7City Clerk
THSCTR OF
DUB
Mr- Mfio'n on the Miooissilpi
PROJECT NAME:
ITEM
NUMBER
CONTRACTOR:
ADDRESS:
CITY, STATE, 211a :
City of Dubuque - Engineering Division
Project Close Out Form
FY13 8 FY14 (CIPP) Sewer Lining Project
waS ewer, Inc.
W230 94855 Betker Dr.
Peweukee, WI. 53072
B10 ITEM DESCRIPTION
1310slon 4050 -Pipe Rehabilitation
1 4050-108-A-0 Pipe Legg. CIPP.5
2 4050.108,4-0 Pare Laing. CIPP, B'
3 4050-1088-0 Pipe 100. CIPP. 12-
4 4050.108-4-0 Pipe LrS., CIPP.24'
5 4050- 108 -B-0 Bu3dug5anitary Sewer Sere. Rocon,eciun
6 4050 - 108-0 -1 Chore., GroiA. of Sanary Sewer Ores
FINAL CONTRACT AMOUNT: $
CONTRACT
QUANTITY UNIT UNIT COST
011PLSIon 8030 -Tra Mc Control
7 1170T252804-A Traffic Control
411 181.00
PREVIOUS TOTAL TO DATE
QUANTITY AMOUNT
CURRENT
QUANTITY AMOUNT
COUNCIL ACCEPTANCE
DATE: 17- Feb -14
TOTAL TO DATE
QUANTITY AMOUNT
COMP.
1176.00 15 6 3200 0 - 0 -
120700 LF 0 25.60 $ 10.89400 0 278.888.40
16000 LF S 3560 0 749.00 $ 27.338.50
71400 LF 0 7800 $ 704.00 0 54,91200
297.00 EA 0 12500 0 21300 0 26,82500
10000 GAL $ 4500 E - 0 -
SubTntat S 387,781.00 Sub Total 0
100 LS 0 50000 $ 100 $ 50000
MANGE ORDER DESCRIPTION /EXTRA WORX ITEMS
1 Addition of 6' prepping 190LF(Cooper A. Maiden In_ Custer St.)
2 404400 d8 - propping =4H, (Grove Terrace)
3 Ackfitton of 8' prepping = 8 H0701 Marys St)
4 Addtio5 of 18' Laifg 11 0681F (Brussb8 Rd)
CEWI i ORDER
OUANTIIY UNIT UNIT COST
Sub Total 0 500.00
PREVIOUS
QUANTITY AMOUNT
100 LF 0 203 190 $ 38000
4 Ws $ 23500 4 0 910.00
8 His 0 23500 8 $ 1.88000
290 LF 0 8800 290 0 19,72800
1089400
74900
1000
21300
278,88840 80.43%
21.338 9855%
5491200 9860%
26.62500 71.72%
Sub Total 0
Sub Total
1.00
Sub Total
BASE AMOUNT EARNED TO DATE:
CURRENT
QUANTITY AMOUNT
387,16190
500.00 100.00%
50000
S 368.261.90
TOTAL TO DATE
QUANTITY /9A01846
PAYMENTS PREVIOUSLY APPROVED:
1 $ 327.$0709 8 $ -
2 $ 03,115.72 0 $ -
3 $ - 10 $ -
4 $ - 11 1 -
6 $ - 12 0 -
8 $ - 13 0 -
7 0 - 14 3 -
Re91sar3e $ 20559.09
TOTAL PAYMENTS FORWARDED:
Is
411,181.901
19000
E 400
E 800
$ 290.00
Change Order Amount Earned to Data:
7001 Amount Inc. Charge Orders Earned to Date:
0.43%
Comp.
$ 380.00 100.00%
$ 940.00 100.00%
0 1.880.00 1o0.00%
0 19.72000 100.00%
I s 22,920.001
1 $ 411,181.901
Project Summary
DIP Earned to Data 00010aq Ref. Release Amount to Date
00dn00Ant.
7101837
7202312
7202333
356.269.00 0 17,81350 0 - S 338,45841
21,739.13 0 1.08898 0 0 20,65218
33,112.87 0 1,65884 0 0 31,51422
3 - $
- $ 0
- $ - 0 _
- 0 - 0 - $ -
- 0 - $ -
- $ - 0
435.10020
21.84600
27.84800
Total
411,181.00 $ 20,559.10 $ - 3 390,62281
490,792.20
Project Engineering Cost Summary
Project Engineering Costs Total Erg
CIP 5856 Consultant Cost
7101537 $ 53,440.49 + $ 53.44049
7202332 $ 3260.87 + S 32H1.87
7202333 $ 4,97593 4.97593
$ $
$ • - 5
$ $
E 5
Total: 3 68677.29 $ 61.6
Final Project Cost Summary
Total Amount Earned: $ 411,181.00
Stored Materiels: $
Total Due Contractor: $ 411,18190
Total Engineering: 5 01,877.29
Total Project Cost: $ 472,859.19
CERTIFICATEAF THE CITY MANAGER:
I hereby certify that the above statement shows in
APPROVED:
APPROVED:
correct amount of all work required to complete the above improvement.
Michael Van Milligan, City Manager _
City of Dubuque, Iowa
Gus PsRgyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Visu - Sewer, Inc.
contractor for the above improvement, does hereby
accept the above "Total Due Contractor, as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TITLE:
DATE:
Project Cost I Funding Summary
CIP
Construction
Costs Stored
Materials Total Eng. Total Project
OOS4s Cost Cost
CIP
F000g
7101637
$ 356269.90 $
- 6 53,44049
409,71039
$ 440,00000
7202332
$ 21,739.13 $
- 6, 3.26087
25,000.00
$ 25.00000
7202333
5 33.17287 5
- $ 4,97583
38,14820
5 150.00000
$ $
5 -
-
$ -
$ - 5
- 5 -
-
$ -
$ - 5
- $ -
-
5 -
5 - 5
- $ -
-
$
$ - $
- $ -
$ -
$ 5
- $ -
-
5 -
$ - $
- $ -
-
$
Total:
5 411,181.90 $
- 8 61,67729 5 472,859.19
$ 616000.00
Final Project Cost Summary
Total Amount Earned: $ 411,181.00
Stored Materiels: $
Total Due Contractor: $ 411,18190
Total Engineering: 5 01,877.29
Total Project Cost: $ 472,859.19
CERTIFICATEAF THE CITY MANAGER:
I hereby certify that the above statement shows in
APPROVED:
APPROVED:
correct amount of all work required to complete the above improvement.
Michael Van Milligan, City Manager _
City of Dubuque, Iowa
Gus PsRgyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Visu - Sewer, Inc.
contractor for the above improvement, does hereby
accept the above "Total Due Contractor, as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TITLE:
DATE: