Iowa and Locust Street Parking Ramps Repair Project_InitiateMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa and Locust Street Parking Ramp Repair Project
DATE: February 10, 2014
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
Parking Division Manager Tim Horsfield recommends City Council approval of the
initiation of the bidding process for the Iowa and Locust Street Parking Ramp Repair
Project and preliminary approval of the construction plans and specifications. It is
further recommended that a public hearing be set for March 3, 2014.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Tim Horsfield, Parking Division Manager
Masterpiece on the Mississippi
Dubuque
kard
AII- America City
1
2012
Parking Division
830 Bluff Street
Dubuque, IA 52001
563.589.4267
www.cityofdubuque.org /parking
February 3, 2014
To: Michael C. Van Milligen, City Manager
From: Tim Horsfield, Parking Division Manager
Subject: Iowa and Locust Street Parking Ramp Repair Project
Introduction
This memo will provide information regarding the bidding process for structural repairs to the
Iowa and Locust Street parking ramps.
Background
As part of an ongoing Capital Improvement Project, each year the City has one of the parking
ramps inspected and evaluated by a professional structural engineering to verify the stability
of the facility for continued usage. This year we actually had two of the facilities inspected by
Walker Parking, those being the Iowa and Locust Street ramps. Though the ramps are safe
for vehicle parking, they are advising that some structural repairs are in need of completion
this year if at all possible. This report also coincides with a report six years ago by Desman
Associates and is actually the phase II of their recommendation.
Discussion
Subsequent to the original findings of the inspection, Walker Parking was contracted to
establish plans and specifications to complete the necessary repairs at this time. The repairs
include several concrete repairs in both ramps in the parking and travel areas of both ramps.
Some of these repairs will include replacement of rebar along with placement of several
areas of new deck sealant/coatings in both ramps. Also in both ramps, extensive stair tower
repair will be completed which will include the actual closing of stair towers for a period of
time. In addition, in the Locust Ramp, it was discovered that several areas of the limestone
cladding on the exterior of the ramp have deteriorated to the point that several of the metal
anchors are in need of replacement
As the repairs are being completed, we will at times have to relocate monthly customers from
their assigned areas. We hope to be able to accommodate these moves within the ramp
which they park. We will most likely displace some public /hourly parking areas to accomplish
this move.
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Budget Impact
Locust /Iowa Ramp
Project Schedule
CIP # 730 -1671
CIP Balance Eng. Estimate
$440,619.00
Construction Cost Estimate
Engineering Costs Actual
Project Total Estimate
February 17, 2014
February 21, 2014
February 21, 2014
March 3, 2014
March 19, 2014
April 7, 2014
August 29, 2014
$389,200.00
$ 37,200.00
$426,400.00
Initiate Bidding Process /Set Public Hearing
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing on Plans and Specs
Public Hearing on Plans and Specs
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
Recommendation
I recommend that the City Council give preliminary approval to the construction plans and
specifications and establish March 3, 2014 as the date of public hearing and hereby authorize
the City Clerk to advertise for bid proposals for the project.
Cc: Jennifer Larson, Budget Director
Maurice Jones, Economic Development Director
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RESOLUTION NO. 44-14
IOWA AND LOCUST PARKING RAMP REPAIR PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, . FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR .BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Iowa
and Locust Parking Ramp Repair Project, in the estimated amount $427,900, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 3rd day of March, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa,
at which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the
City Clerk be and is hereby directed to cause the attached notice of the time and place
of such hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more than
twenty days . prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Iowa and Locust Parking Ramp Repair Project is hereby ordered to be advertised for
bids for construction.
The amount of the security to accompany each bid shall be in the amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvement herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty -five days before the
date for filing bids before 2:00 p.m. on the 19th day of March, 2013. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 7t" day of April 2014, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved thisl7th day of February, 2014.
Attest:
Kevin S. Firnstahl, CMC, City Clerk
D. Buol, Mayor
F: \USERS \Parking Division \Iowa & Locust Parking Ramp Repair Project \Resolution Approval of Preliminary Plans and Specs.docx
5NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
LOCUST & IOWA PARKING RAMP
REPAIR PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 19th day of
March, 2014, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time And Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on March 19th, 2013, at City
Hall- Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the
City Council (Council) at its meeting on April 7, 2014. The City of Dubuque, Iowa,
reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work shall be commenced
within 10 days after the Notice to Proceed has been issued and shall be fully completed
no later than August 1, 2014.
Pre -Bid Conference. A pre -bid conference will be held at 10:00 a.m. on March 6th,
2014, in Conference Room A, City Hall, 50 W. 13th Street, Dubuque, Iowa.
Bid Security. Each bidder shall accompany its bid with a bid security. The successful
bidder will enter into a contract for the work bid upon and will furnish after the award of
contract a corporate surety bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount
of the contract. The bid security shall be in the amount of ten percent (10 %) of the
amount of the contract and shall be in the form of a cashier's check or certified check
drawn on a state - chartered or federally chartered bank, or a certified share draft drawn
on a state - chartered or federally charted credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental entity.
The bid bond shall contain no conditions expected as provided in this section.
Contact Documents. Copies of the plans and specifications prepared by Walker
Parking, may be obtained from Tri -State Blueprint, 696 Central Avenue, Dubuque, Iowa,
52001, phone 563 - 556 -3030. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statues.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement. This project includes repair of concrete
decking, concrete repair in the stair towers, application of deck coatings, and repair to
the facade of the ramp.
F: \USERS \Parking Division \Iowa & Locust Parking Ramp Repair Project \NOTICE TO BIDDERS.docx
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST FOR THE
IOWA AND LOCUST PARKING RAMP REPAIR PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and estimated
cost for Iowa and Locust Parking Ramp Repair Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day of March, 2014, in
the Historic Federal Building Council Chambers (second floor) 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract, and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
This project includes repair of concrete decking, concrete repair in the stair towers,
application of deck coatings, and repair to the facades of the ramp.
Any visual or hearing- impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or
TDD at (563)690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of 2013.
Kevin S. Firnstahl, CMC, City Clerk
F: \USERS \Parking Division \Iowa & Locust Parking Ramp Repair Project \NOTICE OF PUBLIC HEARING ON PLANS.docx