Asst Manager Position Manager's MemoTHE CITY OF
DUB E
~,-~-~
MEMORANDUM
January 23, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Assistant City Manager Position
The City of Dubuque has a rare and unique opportunity to significantly enhance the
City's intergovernmental relations programs and the efforts to pursue public and private
grant opportunities.
I have reserved funding through the City budget process to increase City staff by one
position to concentrate more fully on these areas. The anticipated costs are $43,439 in
the current fiscal year and $114,079 in Fiscal Year 2008.
I respectfully recommend Mayor and City Council approval of the creation of a 3/4 time
Assistant City Manager position, with the main responsibilities being intergovernmental
relations, nurturing partnerships, and governmental and foundation grant funding.
Should the City Council approve this position, my intent would be to hire Teri
Goodmann to fill the position.
Assistant City Manager Cindy Steinhauser and Assistant City Manager Teri Goodmann
would make a powerful combination, helping to move Dubuque forward.
~~"'I.~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann
P-T Assistant Citv Manager Position FY 2007 FY 2008
0.3500
3/4 Time Position
Soc Sec/Medicare
IPERS
Wrks Comp
Parking Space
Treo Monthly Chgs
Office Supplies
Conference Budget
Membership to Prof. Org.
Laptop/Docking/Flat Screen
TREO
Desk/chair
File/credenza
Office Supplies
61020 23,450 69,010
61320 1,794 5,279
61310 1,419 4,175
61415 - 41
62436 113 324
62421 210 600
62010 53 150
62310 8,500 34,000
62190 500 500
36,039 11.4,079
71124 3,200
72418 550
71211 2,500
71214 1,000
62010 150
7,400
43,439
ASSISTANT CITY MANAGER
GENERAL STATEMENT OF DUTIES: Performs responsible administrative work in conducting
legislative analysis and coordinating the City's intergovernmental relations and public affairs
efforts to enact and influence legislation affecting the City and identify and pursue governmental
and non-governmental funding opportunities for City activities; performs related work as
required.
DISTINGUISHING FEATURES OF THE CLASS: The employee in this class is responsible for
conducting legislative analysis and coordinating the City's intergovernmental relations and public
affairs efforts to enact and influence legislation affecting the City, identifying and cultivating grant
opportunities with philanthropic foundations and organizations and maintaining effective working
relationships with local, state, federal and other governmental officials. The work is performed
as assigned by the City Manager in accordance with general policies and guidelines established
by the City Manager and is reviewed through conferences, reports and results achieved. The
scope of the assignments require the exercise of independent judgment, discretion, diplomacy
and tact. The nature of the work performed requires the employee to establish and maintain
effective working relationships with other City employees, business and community groups, local,
state and federal elected and appointed government officials, foundations, representatives of the
media and the general public.
EXAMPLES OF WORK (ILLUSTRATIVE ONLY):
ESSENTIAL: Prepares policy analysis and recommendations for the City Manager's
consideration on a wide variety of legislative issues; analyzes and evaluates legislative issues as
they develop and as assigned by the City Manager; meets with City, county, state and federal
elected and appointed government officials in order to maintain effective working relationships
and alliances; researches grant opportunities in order to identify and develop additional revenue
sources for the City; cultivates grant opportunities with philanthropic foundations and
organizations; serves as the City's legislative liaison; conducts studies and develops information
in support of the City's legislative initiatives; attends meetings, conferences, workshops and
training sessions and reviews publications to remain current on legislation that may affect the
City; researches community needs and reports findings and recommendations to the City
Manager as part of the City's planning process related to the development of legislative and
funding initiatives; provides technical assistance and advice to other City departments in
preparing grant applications; provides a wide variety of staff support to the City Manager;
monitors changes in the Iowa Administrative Code; assists the City Manager in keeping the City
Council informed; attends meetings of the City Council and various legislative committees;
coordinates meetings with state and federal legislators and their staff; interprets the City's
legislative initiatives through news releases, speeches, radio addresses and contacts with
community groups, both public and private; participates in the Management and Department
Manager teams.
KNOWLEDGE, SKILLS AND ABILITIES:
ESSENTIAL: Considerable knowledge of the principles, practices and ethics of public
administration; considerable knowledge of research techniques, methods and procedures;
considerable knowledge of federal and state legislative processes and issues; considerable
knowledge of federal and state grant programs and grant application and administration
processes; considerable knowledge of the relationships within City government and with other
levels of government; considerable knowledge of the protocols of county, state and federal
governments; considerable knowledge of grant opportunities made available through
philanthropic organizations and foundations; considerable knowledge of legislative lobbying
policies, practices and techniques; knowledge or organizational development concepts,
techniques and philosophies; ability to write clear and concise reports, memorandums and
letters; ability to analyze legislative programs and develop successful lobbying plans and
programs; ability to communicate clearly, both orally and in writing; ability to establish and
maintain effective working relationships with local, state and federal elected and appointed
government officials, City employees, representatives of other agencies and the general public;
ability to make decisions, recognizing established practices and use resourcefulness and tact in
solving problems; ability to plan and organize work for the accomplishment of objectives; ability
to work effectively in complex political environments; ability to condense complicated legislative
issues into easily understandable written and oral presentations; ability to work independently
and manage multiple projects simultaneously; ability to handle confidential information with tact
and discretion; ability to perform a wide variety of duties and responsibilities with accuracy and
speed under pressure of time-sensitive deadlines; demonstrated ability to follow management
philosophy that is input oriented and values problem solving and the development of
partnerships; demonstrated ability to work effectively as a member of a team; desire to be part of
an organization that values service, people, integrity, responsibility, innovation and teamwork.
ACCEPTABLE EXPERIENCE AND TRAINING: Considerable experience in working with
legislative bodies and in grants procurement and possession of a bachelor's degree in Business
or Public Administration, Political Science or related field; or any equivalent combination of
experience and training which provides the essential knowledge, skills and abilities.
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