Minutes Library Board 01_12_06f-
Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of December 14, 2006
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room on Thursday, December 14, 2006 at 4:30 p.m. in the Library
Board Room.
Present.• President Alan Avery; Vice President Sue Lindsay; Trustee Becky
Hauder; Trustee Beverly Kolz; Trustee Michael Shubatt; Trustee
Kristen Smith; Trustee Diann Guns; Library Director Susan
Henricks; and Recorder Denette Kellogg.
Guest.• Kurt Saterbak, Saterbak & Associates, Janesville, Wisconsin
1. Board President Avery called the meeting to order at 4:30 p.m.
"Moved to adopt the meeting agenda of December 14, 2006. "
Motion: Hauder
Second.• Kolz
Vote: Aye -7; Nay - 0
2. Approval of Library Board of Trustees' Minutes of November 16, 2006:
"Moved to approve the Board minutes of November 16, 2006. "
Motion: Guns
Second.• Lindsay
Vote: Aye -7; Nay - 0
3. President's Report: Communication with Dubuque City Council:
A. Communication with Dubuque City Council -Avery reviewed the monthly
Board of Trustees update that is provided to the City Council following
each Board meeting.
B. Meeting with Editorial Board, Dubuque Telegraph Herald (TH) -Avery
asked for consensus from the Library Board to move forward with a
request for a meeting with TH Editorial Board to provide information
about the Library Renovation with the goal of gaining support for the
project. The Board discussed the timing in relation to the need to gain
full City Council support and to have the case statement completed.
The Board agreed that it is time to start the dialog with the
Library Board of Trustees
Minutes of December 14, 2006
understanding that the case statement and other information may not
be available for a few months.
"Moved to receive and file Communication with Dubuque City
Council and Meeting with Editorial Board, Dubuque Telegraph
Hera/d. "
Motion: Guns
Second.• Ko/z
Vote: Aye -7; Nay - 0
4. Motion to receive and File Informational Items:
A. Library Director's Report Summary and Update - Henricks reported that
Robert Rulon-Miller of Rulon-Miller Books would be visiting the Library in
the near future to collate and value the Curtis collection of books and
plates.
Henricks provided a Board written summary of the following items to
the Library Board with the following additional comments:
1) Library Financial Report -Library Expenditures are at 44%
while 42% of the year has lapsed. Revenues are at 43% of
budget projections.
Of special note were two donations; the first from Trustee
Sue and Jim Lindsay who purchased an artwork piece from
the Art At Your LibraryTM called, "Summer Reader" which was
gifted to the Library's Youth Services area. The second was a
donation in the amount of five hundred dollars from Friends
Board member Howard Higley and his wife Joan to the
Library's Renovation Gift Trust Fund.
2) Library Use Statistics -Library use was strong in November.
With the exception of 2005, the Library had its highest
circulation of materials in twelve years. Visits to the Library
increased by 8% and Internet use was up 23%.
3) Library Van Update -Once the design graphics are applied to
the van this month, a press release announcing the funding
organizations for the van and its colorful graphics will go out
to the media.
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Library Board of Trustees
Minutes of December 14, 2006
4) Parking Lot -The purchase of the parking lot by the City
located at the corner of Bluff Street and 12th Street is
expected to be completed in December. The Board noted its
disappointment in lack of interest by staff to sign up for a spot
in the new lot. The Board discussed the ongoing problem in
the lack of parking for the public and the need to ask
employees to park further away for better patron access.
They noted it is not uncommon for businesses to ask
employees to park away from the building. The Board
requested that the Board Relations Committee begin review of
this issue, first promoting the new lot to employees, and then
looking into establishing a parking policy.
5) Personnel Update -Interviews for the Library's Assistant
position have been completed with plans to have someone
hired to begin in early January 2007. An interview team of
Avery, Saterbak and Henricks will meet and interview
candidates for the temporary position of Campaign
Coordinator in December with hopes of having someone hired
in early January 2007 for the position.
"Moved to receive and file the informational update
from the Library Director on the Library Financial Report,
Library Use Statistics, Library Van Update, Parking Lot Update,
and Personnel Update. "
Motion: Guns
Second.• Hauder
Vote: Aye -7; Nay - 0
It was noted that no comment cards had been received for
review at this meeting.
5. Items for Action:
A. Library Renovation Project: Campaign Update - Kolz reported the
Pre-Campaign Steering Committee had its first meeting on December
8, 2006 with Community leader Nancy Van Milligen as the
Committee's Chair. The meeting was a great kick-off to pre-
campaign activities with a lot of energy and many high caliber
community leaders present to become involved in one of the four
task forces: Case Statement, Leadership, Prospect Development and
Communications. Kolz reported that the task force chairs are
motivated and prepared for their tasks.
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Library Board of Trustees
Minutes of December 14, 2006
Kolz reported that the Pre-Campaign Steering Committee would
meet again shortly after the new year.
The Board members agreed to serve on the following task forces:
Prospect Development Task Force -Alan Avery and Sue Lindsay
Case Validation Task Force -Diann Guns and Kristen Smith
Communications Task Force -Becky Hauder and Michael Shubatt
Avery reported that Kolz is on the Pre-Campaign Steering Committee
and may "float" to task forces as necessary.
Avery reported on an inquiry from potential donors and the Board
expressed its excitement from community leaders for the project to
move forward.
B. Long Range Plan Review -Henricks provided the proposed overall
goals and objectives for the Library's Long-Range plan 2006-2010.
Henricks reported that the plan to implement the objectives would
be completed at an upcoming meeting with the Library Managers.
Henricks reported that the renovation could impact the dates and
schedules of the implementation of the objectives. Hauder and
Henricks reported that the plan might need to be reviewed and
revised in the future based on renovation.
Guns reported that the Planning Committee reviewed the document
and agreed to recommend the plan to the Library Board for
approval. Discussion was held in respect to the dates for objectives
to be completed. The Board discussed performance versus planning
issues. Henricks reported that the goal of the plan is to strive to
achieve the goals and objectives, resulting in the Library shaping its
services to meet the focus of the goals and objectives. Henricks
reported that all resources wou Id be focused on the goals and
objectives.
"Moved to adopt the Librarys Long-Range P/an goals and
objectives for 2006-2010 as reviewed and submitted; and to conduct
a Board review of the Long-Range P/an a minimum of once
annually. "
Motion: Hauder
Second.• Guns
Vote: Aye -7; Nay - 0
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Library Board of Trustees
Minutes of December 14, 2006
6. Library Board Adjournment -The Board adjourned at 5:30 p.m.
"Motion to adjourn. "
Motion: Hauder
Second.• Lindsay
Vote: Aye -7; Nay - 0
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Kristen Smith, Board Secretary