White Water Creeek Bridge RehabTHE CITY OF
DuB E MEMORANDUM
~~i~wry.cy `~ ~ - ,
January 31, 2007
~~
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Historic Sites Preservation Grant Agreement for White Water Creek
Bridge Rehabilitation Project
Planning Services Manager Laura Carstens recommends City Council approval of an
agreement with the State Historical Society of Iowa fora $55,250 Historic Sites
Preservation Grant for rehabilitation of the White Water Creek Bridge. There is a
$55,250 local match required for this grant, which is available from the City's Bridge
Maintenance Capital Improvement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~ A
Mich el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Plannin Services Manager
7HE CITY OF
Dus E
MEMORANDUM
January 29, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager ~~~
SUBJECT: Historic Sites Preservation Grant Agreement for White Water Creek
Bridge Rehabilitation Project
Introduction
This memo transmits an agreement with the State Historical Society of Iowa (SHSI) for
a $55,250 Historic Sites Preservation Grant (HSPG) for rehabilitation of the White
Water Creek Bridge, for City Council review and approval. A resolution is attached.
Background
This historic bridge was constructed in 1872 as part of an approach span for a bridge
over the Mississippi River at Dubuque. It later was relocated to White Water Creek
near Cascade. In the 1990's Dubuque County determined the bridge was no longer
able to handle vehicular traffic, and had to be replaced. In 1998, the City of Dubuque
agreed to accept ownership of the bridge from Dubuque County, and to preserve it
through reuse on a bike/hike trail in the city.
In 2005, the SHSI has awarded a $30,000 Historic Resource Development Program
(HRDP) grant to the City for relocation of the historic bridge from the Cascade area to a
site in the Bergfeld Recreation Area in Dubuque Industrial Center West (see enclosed
map). The bridge will cross the pond on the north side of the Bergfeld Recreation Area
near the restrooms.
The HSPG Program provides funds to acquire, repair, rehabilitate, and develop historic
sites that preserve, interpret, or promote Iowa's cultural heritage. Projects require
dollar-for-dollar cash match. The $55,250 HSPG has a local match of $55,250
transferred from carryover in the Engineering Department's Bridge Maintenance CIP.
Discussion
The City's consulting engineer, NNW Inc., has conducted a structural analysis of the
bridge, developed specifications for moving the bridge to Dubuque, and prepared
White Water Creek Bridge Grant Agreement
Page 2 of 2
construction plans for the new bridge abutments in the Bergfeld Recreation Area. NNW
also has prepared cost estimates for rehabilitation of the bridge.
With receipt of the HSPG grant, we will move the bridge to the Bergfeld Recreation
Area, place it at the temporary staging area indicated on the enclosed site map, have it
painted while it is still on land, construct the abutments, place the bridge, and replace
the decking and hand railing.
Recommendation
I recommend that the City Council approve the attached resolution authorizing the
agreement with SHSI for $55,250 from the HSPG Program for rehabilitation of the
White Water Creek Bridge.
Enclosures
cc Gil Spence, Leisure Services Director
Bob Schiesl, Assistant City Engineer
Prepared by: Laura Carstens. Citv Planner Address: City Hall. 50 W. 13"' St. Telephone: 6884210
RESOLUTION NO. 56-07
RESOLUTION AUTHORIZING AN AGREEMENT FOR THE HISTORIC SITES
PRESERVATION GRANT PROGRAM FOR THE WHITE WATER CREEK BRIDGE
Whereas, the State Historical Society of Iowa has awarded a Historic Sites Preservation
Grant for the rehabilitation of the White Water Creek Bridge, a historically and architecturally
significant structure; and
Whereas, the City of Dubuque has budgeted the required local match for rehabilitation of
the White Water Creek Bridge.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the agreement with the State Historical Society of Iowa for funds from the
Historic Sites Preservation Grant Program to rehabilitate the White Water Creek Bridge is hereby.
approved.
Section 2. That the Mayor is hereby authorized to sign the agreement for Historic Sites
Preservation Grant Program funds for this project.
Passed, approved and adopted this 5th day of February, 2007.
Attest:
Jeanne F. Schneider
City Clerk
Roy D. Buol
Mayor
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WH/TE WATEK' CREEK BR/aiE /B72 Draw Bridge
GRANT CONTRACT
HISTORIC SITE PRESERVATION GRANT PROGRAM
STATE HISTORICAL SOCIETY OF IOWA
Contract Number: T-TSPG 07-003
Agency: State Historical Society of Iowa
Grantee; City of Dubuque, Iowa
Grant Amount; $SS,2S0.00
Contract Period; February 1, 2007 to June 30, 2009
IDF,NTIFICATION C)F PAR'T'IES (ARTICLE 2.0)
• This contract is entered into by and between the State Historical Society of Iowa
(hereinafter referred to as "State" or "SHSI"j and the City of Dubuque, Iowa
(hereinafter referred to as "Grantee").
• The State Historical Society of Iawa's Public Trust administrator or designee is the
State official authorised to execute any changes in the terms or conditions specified in
this contract.
• The Mayor of tl,e City of Dubuque, Iowa is authorized to execute any changes in the
terms or conditions specified in this contract.
• "HSPG" means Historic Site Preservation Grant Program as defined in Iowa
Administrative Code [223] Chapter 5~.
STA YEMEN'I' OF PURPOSE (ARTICLE ~.Ol
+ The purpose of the Historic Site Preservation Grant Program (HSPG) is to provide
grants far the restoration, preservation, and development of lustoric sites.
• The SHSI has been designated by the Ia~va General Assembly to administer the
historic Site Preservation Grant Program, and the Grantee has been approved for
funding.
CONTRACTUAL RI?.QI.)IREMENTS PARTICLE ~ 0~
• HSPG monies are to be expended in accordance with Iowa Administrative Code
[2?3] C:hapter SQ.
• The Grantee must:
o AV(3ID ILLEGAL ACTI~'~ITIFS
• Refrain from using I-ISPCr funds to influence legislation ar far any lobbying
function.
• Check with SHSI before disturbin; the ground of your site, including moving
in any large equipment or uprooting plants. Once SHSI leas provided
permission for you to proceed, make sure that any excavation work at your
project is carefully observed by you ar your contractors. If; during
constructian, the project work uncovers an item ar items that might be of
archaeological, historical, or architectura} interest. immediately stop work on
the project. You should make reasonable efforts to avoid or minimiT~e harnn to
the materials until the significance of the discovery• can be determined by a
professionally-qualified archaeologist. Contact the SIiSI office with any
questions and for instructions.
c AVQII) DISCRIMINATION
• Abide by al( local, state, and federal laws that bar discrimination against an_y
employee, applicant for employment, or any person participating in a
sponsored program an the basis of race, creed, color, national origin, religion,
sex, age, physical or mental disability.
• Provide compensation for employment at no less than the minimum wage.
• Provide safe and sanitary working conditions.
• Note: These laws include, but are not limited to, Title VI and VI[ of the
Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973,
as amended.
• Comply with applicable ADA provisions. ADA is a civil rights law that
prohibits discrimination on the basis of physical or mental impairment (the
definition of disability). Your project should comply with ~1DA, unless (1)
the property is a religious entity, a private club or private residence and not
used as a place of public accommodation; (2) the property is an owner-
occupied bed-and-breakfast with five or feever rooms; or (3} the repair work is
something like re-roofing, masonry re-pointing, painting or wallpapering, ar
changes to mechanical and electrical systems that da not affect the usability of
the property. If you can make minor adjustments in your project that would
eliminate barriers in a way that meets the Secretary of the Interior's Standards
and Guidelines for ~=lrcheology and Historic Preservation, you should do so.
If your proposed work is an alteration that affects the "primary function area"
of your property, ADA accessibility standards also apply to the path from
accessible parking to and through an entrance. Building owners are not
required to spend more than 20°~0 of the total cost of altering the primary
function area to make the path of travel to that area accessible. (There are also
alternative requirements far those historic properties that cannot be made
accessible without threatening or destroying their significance,. Contact SHSI
if you believe this is your sihration}.
~~ PUBLICLY ACKNUL'VLEDGE RECEIPT OF THE GRANT
• When crediting contributors to the project, use this exact wording: "State
Historical Society of Iowa, Historic Site Preservation Grant Program."
• Contact your state legislators, in writing, to inform them about this projeck. (If
you don't know who your legislators are, call the Legislative lnfornnation
Office at (515) 281-5 129}. These letters must be sent within 30 days after you
receive the signed contract.
• Send copies of the letters to Kathy Gourley, State Historical Society of Iowa,
6001 East Locust Street, Des 14foines, Iowa, 503I9-0290.
• include documentation in the final report that shows that public
acknowledgment of HSPG funding lots been made.
• dote: If funding aclrnowledgmen# has not been made, the lina12i1°/a of
the grant funds wilt not be reimbursed.
o MAINTArnr FINANCIAI. RECORDS
• Keep all financial records, reporting documents; and other records pertinent to
the I-ISPCr program for a period of three calendar years beyond the ending date
of the grant contract.
• Provide, at no charge to the State and to the State Auditor's affice, access to
all books, documents, account information, facilities, or other property
belonging to or in use by the Grantee concerning this grant.
o REQUEST BIDS
• Request bids from at least three sources to allow reasonable competition
consistent with the tiatuue and requirements of all procurements for goods or
services costing over $251)0.
o COPYRIGII'I'
• The Grantee may copyright any books, publications, films, or othex materials
developed as a result of grant activities.
• The state reserves the right to borrow or use, without payment of a royalty fee,
any materials developed as a result of grant activities.
o PRUFISSIUNAL STANDARDS
• The Grantee will follow all applicable federal and state laws, regulations,
guidelines, and teclu~ical standards, including the Secretary of the Interior's
Standards and Guidelines for Archaeology and Historic Preservation, as
published in the Federal Register on September 29, 19$3, revised 1990.
• Nate: Failure to follow the Secretary of the Interior's Standards may
result in revocation of the grant.
o EXHIBITS A and B
• The Grantee agrees to follow the Scope of '~~Vork (Exhibit A) and the Contract
Budget tExhibit B}.
o DAMAGES
• The state will be held harmless from damages in any action axising from the
performance of work described in this contract.
o PHOTOGRAPHS
• Along with the final report, the Grantee will provide photographs
documenting the project work. At least ftve photographs will show the
project prior to the grant award and five will show the project after the
completion of the contract work.
FINDING OF NON-COMPLIANCE (Article 4.0)
if the State finds that the Grantee does not meet the requirements of the 1-1SPG program or
the terms of this contract, according to Iowa Administrative Code [223] Chaptex S0, the State
may seek remedies for non-compliance including suspension or return of HSPG grant funds.
CANCF.LI.~ATION DUF, TO NON-APPROPRIATION ,Article 5.0)
-- - .
The State shall have the right to cancel this contract at any time that appropriated hinds are
lacking or there is a discontinuance or program alteration. In such case, thz State will have
the right to cancel this contract, without penalty, by giving at least thirty (30} days K~ritten
notice documenting the lack of funding, discontinuance or program alteration.
PAYMENT (Article 6.0,E
• Requests for reimbursements cannot be made more than once per month.
• Requests for reimbursements must be submitted at least once per quarter, within 30
days of the end of the quarter.
• A request for reimbursement cannot span two state fiscal years. The state fiscal year
ends on June 30.
• All requests for reimbursement for expenditures during a state fiscal year must be
submitted no laser than August 1.
• The Grantee must document sufficient project progress with each request for
reimbursement, including the expenditure of grant funds and required cash match.
• Provide copies of records, documents, and other evidence in support of all costs and
expenses. (Do not send originals).
• Document the source of match funds in each request for reimbursement.
• Twenty per cent (20°,'0} of grant funds will be retained until the final report, final
request for reimbursement, and all documentation is approved.
TIME OF PERFORMANCE tArticle 7.p)
+ Ail expenditures of grant funds and cash match must occur within the contract period.
• No expendih~res made before the contract is fiilly signed and dated, or after it has
expired, will be allowed under this contract.
• A final report and all documentation of expenditures shall be received by June 30,
?049.
• The State will not honor requests for reimbursement received after August 1, 21109.
Roy 1). Buol,':4layor
City of Dubuque, Iowa
Gordon klendrickson, Administrator
Public Trust Division, State 1-listorical Society
Date: Date:
ExHIBIT .A
SCUPE OF WURK
HSPG GRAIMiT # 07-003
CITY OF I)LJBtJQllE
'4VHI'I'E WATER CREEK BRIDGE REHABIL~ITATIC~11i
The purpose of this project is to rehabilitate the V4'hite Water Creek Bridge. `Phis historic bridge was
constructed in 1872 as part of an approach span for a railroad bridf;e over the Mississippi River at
L)ubuque. Subsequent€y, it was relocated over ~1/hite Water Creek near Cascade, where it was usc;d for
vehicular traffic. In the 199()s, it was removed from the road system and set aside. In € 998, the City of
Dubuque. accepted ownership of the bridge from Dubuque County. 'T'he City agreed to preserve the
structure through reuse on a bikelhike trail. Befi~rc the bridge was removed from the road system, ii was
listed on the National Register of Historic Places.
Currently, the City has a I-Iistorical Resource Development Program (HKL)I'} grant to move the bridge
from its storaf;e location near Cascade to the Bergfeld Recreation Area in tt~e City of Uubuquk.. "T'he
HRDP grans also includes ronstruciion of the bridge abuhY~ents. :l:l~e HRf)P t.;rant and the HSPG grant
are both prot:ran3s administered by the State Historical Society of Iowa While it is accet~t~ble for both
grants to be in process at the same time one grant cannot he aced as match a~„ai;nst thethe other r~ ant
~'he HSPG grant------the subject o{'this docu-nent------focuses on the rehabilitation af'the bridge.
All work on the project must comply with: (t) the Secretary of the Interior's Standards for Archeology
and f-listoric Preservation; (2) the Memorandum of Agreement (MOA) between the Federal Highway
Administration (Fl1WA), the State }-tistorir. Preservation C)f~ce (S)IP()j, Dubuque County and the City of
Dubuque, regarding the bridge rehabilitation; and (3} the tntcrgovernmental :=lgreement between the
SI-IPO, Dubuque County, and the City of Dubuque, regarding the rehabilitation.
• Take photographs at the beginning of the project and during the work to illustrate work in progress.
See CON`I'RACTCJAI, Rl(~UIREMI/NTS fArticle 3.0), Photoeranhs, for photographic requirements.
Develop rehabilitation plans. The plans will include:
Performing lead abatement work on the existing lead-based paint;
Repainting the bride;
:o Constructing the abutments;
Placing the bridge on the new abutments;
Replacing the decking and hand railing;
r Constructing walkways from the bridge to the existing trail.
• Submit plans (on 1 lxl7 paper) and specifications to Sl-lP0 for review and i~ri_tten approval before bid
letting.
• Hire contractors to perti~rm work in accordance with the plans and specifications.
• Complete and submit all required documentation to the National Register of Historic Places, so that
the bridge is re-listed on the Nations! Register.
• Complete project and prepare and submit final report and request f-or reimbursement.
*Cunstrtrctlvn c~f'th~ uhrttntents' is a component of the HR17P ~rnnt contract.
EXHIBIT B
BG D(xET
HSPG GRANT # 07-003
CITY OF DiJBtIQUE
VVI-IITE WATER CREEK BRIDGE RF,HABILITATION
~ HSPG Funds Cash Match Subtotal
> ;.
Consulting Engineer - $5A00 $5,000 .. $10,000
~L#~Wt
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;~'~Rti4 ; . ..
Painting of Bridge ,:<
$113,500 _
$10,500 ;
$21,000
Placing Bridge over Water $18,500 $18,500 $37,000
Constructing Bridge Access $20.700 $20,700 $41,400
fia
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Contingency
$'Jr~fl
~rJrJQ
$1.1flQ
...- ._...
Total Tofa1 Tatai
Grans Requests Cash Match Project Cost