Water Treatment Plan Pump Room Pipe Painting
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 12, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager ~~
SUBJECT: Water Treatment Plant Pump Room Pipe Painting Project
INTRODUCTION
The purpose of this memorandum is to request your approval and authorization to
proceed with the process of awarding this project to TMI Coatings of St. Paul,
Minnesota in the amount of $14, 900.
DISCUSSION
As part of our Fiscal Year 2007 Capital Improvement projects we identified the need to
paint some of the water pipes in the pump room at the Eagle Point Water Plant. Funds
allocated in the amount of $35,000 for this project are identified in the Water
Department's CIP Fund Code 740-1826.
This project was approved by City Council action during our budget hearings.
Since then we have solicited bids for the materials and labor to accomplish this project.
The firms who we solicited proposals from are located in St. Paul, Minnesota and
Dubuque, Iowa. Their cost proposals are as follows:
VENDOR LOCATION BID
1. TMI Coatings St. Paul, MN $14,900
2. Crane Engineering, Sales Kimberly, WI $28,665
Both firms who provided proposals have been involved with previous city projects.
T
ACTION
I am recommending with your approval to proceed in awarding this project to the low
bidder. Contracts for signature in the total amount of $14,900 to TMI Coating of St.
Paul, Minnesota are attached. The proposed cost for this project is approximately
42.5% of the total funds allocated for this project. These attached contracts for
signature have been reviewed and approved by City Attorney Barry Lindahl. The
Insurance Certificates have been reviewed and approved by City Finance Director Ken
TeKippe. Due to the type of project this is in painting some water pipes in the pump
room does not require City Council action.
I am available to meet with you at your convenience to discuss and answer any
questions you may have with this request.
BG:ve
cc: File
THE CITY CYI~
DuB
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CITY OF DUBUQUE, IOWA
SHORT FORM
PUBLIC IMPROVEMENT CONTRACT
City of Dubuque
Engineering Department
50 W. 13th Street
Dubuque, IA 52001
(563) 589-4270
(563) 589-4205 FAX
THIS PUBLIC IMPROVEMENT CONTRACT (the Contract), made in triplicate, between the City of
Dubuque, Iowa (City), by its City Manager, through authority conferred upon the City
Manager by its City Council and TMI Coatings, Inc. (Contractor)
( ontractor Name)
of the City of 3291 Terminal Drive, St. Paul, Minnesota 55121-1610
(Contractor Address -City and State)
PROJECT TITLE: Painting of water pipes in the pump room of the Water Treatment Plant.
For and in consideration of the mutual covenants herein contained, the parties hereto agree as
follows:
CONTRACTOR AGREES: i,t,oq
1. To furnish all material and equipment and to perform all labor necessary for (the Project): r~i
a.) r I n g o, o i s h t t
b.) TMI to prepare surfaces as necessary to ensure adhesion of subsequent coats. TMI will ,~-~','
hand tooUsolvent clean as necessary. All debris caused from work on site to be dis-
posed of in owner-provided container.
c.} Prime with recommended chemical resistant primer.
d.) Apply one full coat quality paint coating material suitable for steel environments.
The work described above shall be completed at the following location(s):
Pumn room of the Water Treatment Plant.
The Project shall be constructed as described
in this Project contract; in strict accordance with the requirements of the laws of the State of
Iowa and ordinances of the City of Dubuque relating to public works, and in accordance with the
Contract Documents which provisions and documents are each and all hereby referred to and
made a part of this Contract just as much as if the detailed statements thereof were repeated
herein.
Page 1 of 4
2. Contract Documents shall mean and include the following: This Improvement Contract; all
ordinances and resolutions heretofore adopted by the City Council having to do with the
Project; the Contractor's Proposal; and the conditions described in the Contract, including any
Special Conditions, Plans and Specifications and General Requirements as adopted by the
City Council for the Project.
3. All materials used by the Contractor in the Project shall be the best of their several kinds and
shall be put in place to the satisfaction of the City Manager.
4. The Contractor shall remove any materials rejected by the City Manager as defective or
improper, or any of said work condemned as unsuitable or defective, and the same shall be
replaced or done anew to the satisfaction of the City Manager at the cost and expense of the
Contractor.
5. Five percent (5%) of the Contract price may be retained by the City for a period of thirty (30)
days after final completion and acceptance of the Project by the City Manager to pay any claim
that may be filed within said time for labor and materials done and furnished in connection with
the performance of this Contract and for a longer period if such claims are not adjusted within
that time, as provided in Iowa Code Chapter 573. The City shall also retain additional sums to
protect itself against any claim that has been filed against it for damages to persons or property
arising through the prosecution of the work and such sums shall be held by the City until
suchclaims have been settled, adjudicated or otherwise disposed of.
6. The Contractor has read and understands the City of Dubuque Standard Specifications
including General Requirements and has examined and understands the project description
described in Section 1 and any attached Special Conditions herein referred to and agrees not
to plead misunderstanding or deception because of estimates of quantity, character, location or
other conditions surrounding the same. ~..~t-e7.P~*' ---"
4~~ ~ ~6j~jv~ Jc~ ,' _~-
7. The Contractor shall guarantee for a period ~o years and make goo~t any other defect in any
part of the Project due to improper construction or material performance notwithstanding the
fact that said Project may have been accepted and fully paid for by the City. The guarantee
shall commence on the date that the City pays full compensation for the complete performance
of this contract.
8. The Contractor shall fully complete the Project under this Contract on or before
March 31, 2007
(DATE)
9. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the City
from and against all claims, damages, losses and expenses, including but not limited to
attorneys' fees, arising out of or resulting from performance of the Contract, provided that such
claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or
injury to or destruction of property (other than the Project itself) including loss of use resulting
there from, but only to the extent caused in whole or in part by negligent acts or omissions of
the Contractor, the Contractor's subcontractor, or anyone directly or indirectly employed by the
Contractor or the Contractor's subcontractor or anyone for whose acts the Contractor or the
Contractor's subcontractor may be liable, regardless of whether or not such claim, damage,
loss or expense is caused in part by a party indemnified hereunder.
Page 2 of 4
10. Unless otherwise specified in the Contract Documents, prior to the commencement of any work
on the Project and at all times during the performance of this Contract, the Contractor shall
provide evidence of insurance which meets the requirements of the City's Insurance Schedule
for Artisan Contractors or General Contractors.
THE CITY AGREES:
Upon the completion of the Contract, and the acceptance of the Project by the City Manager,
the City agrees to pay the Contractor as full compensation for the complete performance
of this Contract, the amount determined for the total number of units completed at the unit prices
stated in the Contractor's Proposal and less any liquidated damages provided for in the Contract
Documents. The number of units stated in the contract, special conditions and contractors
proposal is approximate only and the final payment shall be made by the work covered by the
Contract.
CONTRACT ESTIMATED AMOUNT $ 14,900.00
THE MAXIMUM CONTRACT AMOUNT SHALL BE LIMITED TO AN INCREASE OF 15 % OF THE ABOVE
LISTED ESTIMATED AMOUNT.
CITY OF DUBUQUE, IOWA
r
Michael C. Van Milligen D to
City Manager
PRINCIPAL:
TMI Coatings, Inc.
Contractor
By: ,~~ ~
Signature ~ ate
Printed Nam
Title
By
ACKNOWLEDGEMENT OF ATTACHED
SPECIAL C NDITIONS:
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Signature Date
Printed Nam
{~ 3 i r( ~L Yti
Title
Page 3 of 4
The following special conditions shall apply to this Project:
1.) This work includes coating of header pipes, cross piping and 6 8~ 7 piping.
Header Pipes: 2 1/2' diameter x (1) 69' long, (1) 56' long, (5) 1 1/2' diameter x 6' long;
(5) 1' diameter x 6' long
6 & 7 piping: approximately 60 lineal feet including valves.
2.) TMI has based this bid on coating piping and valves only. Not included are pump covers
pumps, or electrical boxes. All work to be done in one mobilization, but in halves.
REV. 12.1/06
Page 4 of 4
TMI Coatings, Inc.
PROPOSAL
3291 Terminal Drive, St. Paul, Minnesota 55121-1610 Phone: 651-452-6100 Fax: 651-452-0598
Painting & Restoration Contractors
The City of Dubuque
Attn: Bob Green
1902 Hawthorne Street
Dubuque, IA 52001-1416
Phone 563-589-4291
L Fax 563-589-4297
NOTE: This proposal may be withdrawn by us it not
accepted within 30 days.
Date: October 6, 2006
Regarding: Pipe Coating
TMI Coatings, Inc. has visited your facility and proposes the following scope of work to coat the header pipes,
cross piping and 6 & 7 piping:
Header Pipes: 2'/2' diameter x (1) 69' long, (1) 56' long, (5) 1'/2' diameter x 6' long; (5) 1' diameter x 6' long
6 & 7 Pipes: approximately 601ineal feet, including valves d Qle~~~' ,~
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2. TMI to prepare surfaces as necessary to ensure adhesion of subsequent coats. TMI will hand tool/solvent clean
as necessary. All debris caused from work on site to be disposed of in owner-provided container.
3. Prime with recommended chemical resistant primer.
4. Apply one frill coat quality paint coating material suitable for steel environments. The coating system TMI
recommends has been used time and time again with excellent success on piping, legs, distributors, tanks, and
various steel substrates.
YOUR COST INCLUDING LABOR AND MATERIALS INSTALLED:
Header Pipes and Cross Piping ............................. $13,600
6 & 7 Area Piping ...................................... $ 5,900
If both projects are complete while TMI is on site, the grand total is $14,900.
NOTES:
1. TMI has based this bid on coating piping and valves only. We have not included any pump covers, pumps, or
electrical boxes. All work to be done in one mobilization, but in halves.
2. If this project is completed while TMI is on site, deduct 5% from above bid.
3. Bid is based on work being done prior to February 1, 2007.
TMI Coatings has considerable experience in the painting industry. We have completed work for City of Ames,
Ames, IA; Jeld Wen, Dubuque, IA; Alcoa, Davenport, IA; Alliant Energy, Cassville, WI; and many others.
Enclosed are references for your review.
Thank you for the opportunity to submit this proposal to you. If you have any questions or if we can be of fitrther
service, please contact us at 1-800-328-0229.
If a-mail is an effective communication tool for you, feel free to contact me at ssirek~tmicoatings.com with
any questions or comments regarding this proposal.
Encl: Iowa Reference List
asamip/dubuquecity0l(roh)
ACCEPTANCE
The undersigned hereby accepts TMI's proposal and authorizes TMI to furnish all materials and labor required to complete
the work set forth in the proposal pursuant to the proposal terms and conditions set forth on the reverse side hereof, for which
we agree to pay you the amount set forth/in the proposal.
Accepted: j~ Date L S
(~ Respectfully
~~
TMI Coatings, Inc.
By.
BY
Title Steve Sirelc hidustrial Sales
Customer: Sign and return copy. Retain original for your files
WHITE -CUSTOMER YELLOW -FILE GREEN -SALES SPF #48. REV 10/05