Loading...
Eage Point Park Fee Building 1759THE CITY OF DUB E ~-~~> MEMORANDUM January 29, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Eagle Point Park Fee Collector's Building, Project #1759 Leisure Services Manager Gil Spence recommends initiation of the bidding process for the Eagle Point Park Fee Collector's Building Project, and further recommends that a public hearing be set for March 19, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. ~~ ~. ~ ~ , ~ Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gil D. Spence, Leisure Services Manager ~". . Y THE CTTY OF DuB E MEMOR ANDUM ~`~~ January 24, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gil D. Spence, Leisure Services Manage SUBJECT: Eagle Point Park Fee Collector's Building Project, Project #1759 INTRODUCTION The purpose of this memorandum is to request that the City Council initiate the bidding process for construction of a new Fee Collector's Building at Eagle Point Park. DISCUSSION This project provides for construction of a new building for the fee collectors at Eagle Point Park. The engineer's estimate for the project is $158,000. The schedule for the project is as follows: City Council initiate bidding process February 5, 2007 Notice to bidders February 9, 2007 Receipt of bids March 8, 2007 Notice of public hearing March 9, 2007 Public hearing/award contract March 19, 2007 Complete project July 1, 2007 The Fiscal Year 2007 C.I.P. budget contains $150,000 for this project. Total project cost estimates are as follows: construction contract $ 158,000 contingency 15,000 design fees 16,425 TOTAL $ 189,425 continued ~- Eagle Point fee collector's building, page two The total project cost estimate is $39,425 over the budget. I recommend these funds be taken from the Flora Park Storm Sewer Project, #1211. This project was budgeted to place storm sewer pipe underground, catch the water and remove it from the site. We are re-designing this project and will use bio-filtration swale and detention areas to hold the storm water on site. Plant material will also be used to keep the water from entering the storm sewer system. It is estimated that this system will cost less than fifty percent of the $87,600 budgeted for the project. Attached is a picture of the proposed building designed to fit with the other buildings in the park. We view this as a small (dollar-wise) but significant project. It is significant because this building welcomes and introduces visitors to the park. The building will be moved down Shiras Avenue (from the present location) a little to allow a level area for vehicles to sit as they pay the entrance fee. Alternate I replaces the asphalt drive with pervious pavers to help retain storm water on site. The cost estimate for this change is an additional $18,805. We would like to do this if the bids come back low and we can fund the change. The present building is an old Photo Hut moved from Kennedy Road and Pennsylvania Avenue twenty-one years ago when the $1.00 entrance fee was placed on Eagle Point Park. ACTION STEP The action requested is for the City Council to adopt the attached resolutions giving preliminary approval of plans and specifications, ordering bids, and setting the date of public hearing. GDS:et attachments ,+ Preparers Gil D. Soence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. 62-0~ ORDERING BIDS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Eagle Point Park Fee Collector's Building Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 8th day of March, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 19th day of March, 2007. Passed, approved and adopted this 5th day of February , 2007. C~ ~ Roy D. Buol, Mayor Attest: ~~ ~ / . - ,~~' anne F. Schneider, City Clerk PK Preparers Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. 60-07 PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Eagle Point Park Fee Collector's Building Project, in the estimated amount of $158,000, are hereby approved and ordered filed in the office of the City Clerk, for public inspection. Passed, approved and adopted this 5th day of February, 2007. (;' Roy D. Buol, Mayor Attest: ~~ Jeanne F. Schneider, City Clerk PK Preparers Gil Soence Address: 2200 Bunker Hill Road Phone: 589-4263 NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the Eagle Point Park Fee Collector's Building Project. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the Eagle Point Park Fee Collector's Building Project, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 19th day of March, 2007, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Published by order of the City Council given on the day of , 2007. Jeanne F. Schneider City Clerk PK Preparers Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263 RESOLUTION NO. 61-07 FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS WHEREAS, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the Eagle Point Park Fee Collector's Building Project. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, that on the 19th day of March, 2007, a public hearing will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, approved and adopted this 5th day of February, 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, City Clerk PK • - G\O6\256\tlvg\06256 BaSe.DWCa Tue, 23 Jan 2007 - 70:72AM ti ~ N (~ D m a Z T m m ti I EAGLE POINT PARK Eagle Point Park Entrance ~UESING DATE: Jan. 17, 2007 Joe os2ss SOUTHERN GATE ROAD ENTRANCE ASSOCIATES INC. REVISIONS SCALE: AS SHOWN NEW FEE COLLECTION BUILDING Dubuque, IOWA E^ z~Z~s1 ~A~DOSeuOU[.YU~ DRAWN Br: rco __ (583) 558-s389 n.,~.... ~.. ....