Eage Point Park Fee Building 1759THE CITY OF
DUB E
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MEMORANDUM
January 29, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Fee Collector's Building, Project #1759
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
the Eagle Point Park Fee Collector's Building Project, and further recommends that a
public hearing be set for March 19, 2007.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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. Y THE CTTY OF
DuB E MEMOR
ANDUM
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January 24, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manage
SUBJECT: Eagle Point Park Fee Collector's Building Project, Project #1759
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for construction of a new Fee Collector's Building at Eagle Point Park.
DISCUSSION
This project provides for construction of a new building for the fee collectors at Eagle
Point Park. The engineer's estimate for the project is $158,000.
The schedule for the project is as follows:
City Council initiate bidding process February 5, 2007
Notice to bidders February 9, 2007
Receipt of bids March 8, 2007
Notice of public hearing March 9, 2007
Public hearing/award contract March 19, 2007
Complete project July 1, 2007
The Fiscal Year 2007 C.I.P. budget contains $150,000 for this project. Total project
cost estimates are as follows:
construction contract $ 158,000
contingency 15,000
design fees 16,425
TOTAL $ 189,425
continued
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Eagle Point fee collector's building, page two
The total project cost estimate is $39,425 over the budget. I recommend these funds be
taken from the Flora Park Storm Sewer Project, #1211. This project was budgeted to
place storm sewer pipe underground, catch the water and remove it from the site. We
are re-designing this project and will use bio-filtration swale and detention areas to hold
the storm water on site. Plant material will also be used to keep the water from entering
the storm sewer system. It is estimated that this system will cost less than fifty percent
of the $87,600 budgeted for the project.
Attached is a picture of the proposed building designed to fit with the other buildings in
the park. We view this as a small (dollar-wise) but significant project. It is significant
because this building welcomes and introduces visitors to the park. The building will be
moved down Shiras Avenue (from the present location) a little to allow a level area for
vehicles to sit as they pay the entrance fee.
Alternate I replaces the asphalt drive with pervious pavers to help retain storm water on
site. The cost estimate for this change is an additional $18,805. We would like to do
this if the bids come back low and we can fund the change.
The present building is an old Photo Hut moved from Kennedy Road and Pennsylvania
Avenue twenty-one years ago when the $1.00 entrance fee was placed on Eagle Point
Park.
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
public hearing.
GDS:et
attachments
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Preparers Gil D. Soence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 62-0~
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Eagle Point Park Fee Collector's Building Project is hereby ordered to
be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 8th day
of March, 2007. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 19th day of March, 2007.
Passed, approved and adopted this 5th day of February , 2007.
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Roy D. Buol, Mayor
Attest:
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anne F. Schneider, City Clerk
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Preparers Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 60-07
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Eagle Point Park Fee Collector's Building Project, in the estimated amount of
$158,000, are hereby approved and ordered filed in the office of the City Clerk, for
public inspection.
Passed, approved and adopted this 5th day of February, 2007.
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Roy D. Buol, Mayor
Attest:
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Jeanne F. Schneider, City Clerk
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Preparers Gil Soence Address: 2200 Bunker Hill Road Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Eagle Point Park Fee Collector's Building Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Eagle Point Park Fee Collector's Building Project, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 19th day of March,
2007, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the day of , 2007.
Jeanne F. Schneider
City Clerk
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Preparers Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 61-07
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Eagle Point
Park Fee Collector's Building Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 19th day of March, 2007, a public hearing will
be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons
may appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be not less than four
days nor more than twenty days prior to the day fixed for its consideration. At the
hearing, any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 5th day of February, 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
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EAGLE POINT PARK Eagle Point Park Entrance ~UESING DATE: Jan. 17, 2007 Joe os2ss
SOUTHERN GATE ROAD ENTRANCE ASSOCIATES INC. REVISIONS SCALE: AS SHOWN
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