Five Year Street Program FY 08_12THE CITY OF
DUB E
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MEMORANDUM
January 30, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Five-Year Street Construction Program for Fiscal Years 2008-2012
City Engineer Gus Psihoyos is recommending City Council approval of the Annual Five-
Year Construction Program for Fiscal Years 2008-2012. This will allow the Engineering
Department to initiate the bidding process for the Fiscal Year 2008 (Calendar Year
2007/2008) Annual Street Construction Program beginning in February 2007, when
contractors are aggressively pursuing work for the upcoming construction season.
I concur with the recommendation and respectfully request Mayor and City Council
approval
~ ~~~~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITV OF
DuB E MEMORANDUM
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February 1, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer , ~ _ _
SUBJECT: Five-Year Street Construction Program for Fiscal Years 2008-2012
INTRODUCTION
The enclosed resolution provides for the City Council approval of the Annual
Five-Year Street Construction Program for Fiscal Years 2008-2012.
DISCUSSION
The Five-Year Street Construction Program for Fiscal Years 2008-2012, which is
part of the Five-Year Capital Improvement Projects, includes the estimated costs
for the street construction work and the anticipated year during which each
project will be undertaken. The Five-Year Street Construction Program is
considered annually by the City Council as part of the budget process.
The Iowa Department of Transportation (IDOT) provides annual projections on
the amount of Road Use Tax (RUT) Funds the City of Dubuque will receive over
the next five years based on a per capita amount. In FY2007, the IDOT
estimates were revised causing a decrease in RUT funds from the prior year of
$1,111,696 over five years. In December 2006, the IDOT impact was reduced
$92,298 more over five years. Because of this anticipated funding shortfall, the
Five-Year Street Construction Program has been developed with this funding
reduction in mind.
In this year's street program the Foye/Merchant/Gold Reconstruction Project
from West Locust to Napier has been moved through the budget process to
Fiscal Year 2009; it was originally scheduled for Fiscal Year 2011. This change
was possible through the elimination of the Fiscal Year 2009 Hodgdon Street
Steps Project. Further information on the Fiscal Year 2008 - 2012 Street
Construction Program will be provided at the Engineering budget presentation.
Because the winter months are the most opportunistic for soliciting competitive
bids and contractors are aggressively pursuing work for the upcoming
construction season, the Engineering Department would like to initiate the
bidding process for the FY2008 (Calendar 2007-2008) Annual Street
Construction Program beginning February, 2007. The City Council is requested
to adopt the Five-Year Construction Program for Fiscal Years 2008-2012 prior to
the Fiscal Year 2008 budget approval in March.
RECOMMENDATION
recommend that the City Council accept the Annual Five-Year Construction
Program for Fiscal Years 2008-2012.
ACTION TO BE TAKEN
The City Council is requested to approve this resolution for the acceptance of the
Five-Year Construction Program for Fiscal Years 2008-2012.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Public Works
Bob Green, Water Plant Manager
Jon Dienst, Civil Engineer
Greg Doeden, Civil Engineer
Deron Muehring, Civil Engineer
Dave Ness, Civil Engineer
RESOLUTION NO. 71-07
ADOPTING THE FIVE-YEAR STREET CONSTRUCTION PROGRAM
FOR FISCAL YEARS 2008-2012
Whereas, a recommended Five-Year Street Construction Program for the
Fiscal Years 2008-2012 beginning July 1, 2007, and ending June 30, 2012, for
the City of Dubuque has been prepared and submitted to the City Council; and
Whereas, the Five-Year Street Construction Program: 1) describes
specific capital improvement projects; 2) provides estimated costs for those
projects; 3) proposes sources of funding; and 4) schedules the fiscal/calendar
year during which each project will be undertaken; and
Whereas, the capital improvement projects for the first year of such five-
year program are. included in the Fiscal Year 2008 budget; and
Whereas, the adoption of the Five-Year Street Construction Program is a
prudent measure to provide continuity of programs and is in the best interest of
the City of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the Five-Year Street Construction Program for Fiscal
Years 2008-2012 beginning July 1, 2007, set out in the Fiscal Years 2008-2012
recommended Capital Improvement Budget, is hereby approved and adopted as
the proposed allocation of City resources for capita! improvements as scheduled
in the years shown, subject to annual review and revision.
Passed, approved and adopted this 5th day of February , 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
STREET CONSTRUCTION PROGRAM 2008-2012 SUMMARY
CALENDAR YEAR 2007 / 2008
FISCAL YEAR 2008
Street From To Construction Tvoe Estimate Funding Assistance
Rush Bryant Ylla PC Concrete Reconstruction $ 1,481,000 Special Assessments ; $ 162,000
5th Alpine Hill PC Concrete Reconstruction $ 574,000 Special Assessments ~ $ 70,000
Almond Ellis Foye HMA Resurfacing $ 115,000
Ellis West Locust Almond HMA Resurfacing $ 74,000
Preliminary Cost Estimate -Annual Street Construction Program $ 2,244,000 Total:;_$ _232,000 j
PROPOSED BUDGET FY 2008 $ 2 244 000
PROGRAM FINANCING:
ANNUAL STREET PROGAM $ 2,012,000
SPECIAL ASSESSMENTS $ 232,000
TOTAL PROGRAM FINANCING: $ 2 244 000
THE CI'T'Y OY
DUB E
C/P History
No Change
Shifted Back from 2007
No Change
No Change
STREET CONSTRUCTION PROGRAM 2008-2012 SUMMARY
CALENDAR YEAR 2008 / 2009
FISCAL YEAR 2009
Street From To Construction Tvne Estimate Funding Assistance
Cleveland Bryant Vlla PC Concrete Reconstruction $ 1,465,000 Special Assessments _$ _204,000
Locust 5th 17th HMA Resurfacing $ 611,000
r'--------------
Preliminary Cost Estimate -Annual Street Construction Program ~ 2,076,000 Total:l $ 204,000
PROPOSED BUDGET FY 2009 $ 2 076 000
PROGRAM FINANCING:
ANNUAL STREET PROGAM $ 1,872,000
SPECIAL ASSESSMENTS $ 204,000
TOTAL PROGRAM FINANCING: $ 2 076 000
rr`s cm or
DUB E
`'~'
CIP History
No Change
Shifted Back from 2008
STREET CONSTRUCTION PROGRAM 2008-2012 SUMMARY TOTE ~sn of
CALENDAR YEAR 2009 / 2010 LUB E
FISCAL YEAR 2010 ~~„~,~A_
Street From To Construction Tvae Estimate Funding Assistance C/P History
Cedar Cross Starlite Cedar Cross Ct PC Concrete Reconstruction $ 1,635,000 Special Assessments $ _212,000 ~ No Change
Asbury St. Ambrose University HMA Resurfacing $ 225,000 No Change
r--'---'-------~
Preliminary Cost Estimate -Annual Street Construction Program $ 1,860,000 Total:. $ _212,000
PROPOSED BUDGET FY 2010 $ 1 860 000
PROGRAM FINANCING:
ANNUAL STREET PROGAM $ 1,648,000
SPECIAL ASSESSMENTS $ 212,000
TOTAL PROGRAM FINANCING: $ 1 860 000
STREET CONSTRUCTION PROGRAM 2008-2012 SUMMARY
CALENDAR YEAR 2010 / 2011
FISCAL YEAR 2011
Street From To Construction Tvae Estimate Funding Assistance
Sunset Ridge Wartburg PI. End PC Concrete Reconstruction S 660,000 Special Assessments _$ __ 89,000
Kaufmann Chaney Bonson HMA Resurfacing $ 993,000
r--------------
Preliminary Cost Estimate -Annual Street Construction Program S 1,653,000 Total: ~ $ 89,000
PROPOSED BUDGET FY 2011 $ 1 653 000
PROGRAM FINANCING:
ANNUAL STREET PROGAM $ 1,564,000
SPECIAL ASSESSMENTS $ 89,000
TOTAL PROGRAM FINANCING: $ 7 653 000
THE CITY OF
DUB E
~irwyy. ~-,~~
C/P History
From Deferred List
Shifted Back from 2010
STREET CONSTRUCTION PROGRAM 2008-2012 SUMMARY
CALENDAR YEAR 2011 / 2012
FISCAL YEAR 2012
Street From To Construction Tvae Estimate Funding Assistance
5th Bluff White PC Concrete Reconstruction $ 620,000 Special Assessments _$ __ 80,000 i
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Asbury Road Reconstruction JFK St. Ambrose HMA Resurfacing $ 1,400,000 Special Assessments ; $ 210,000
9th/Hill Street Intersection Spruce Bluff HMA Resurfacing $ 200,000 Special Assessments ~ $ 10,000
Preliminary Cost Estimate -Annual Street Construction Program ~ 2,020,000 Total:; $ 300,000
PROPOSED BUDGET FY 2012 $ 2 020 000
PROGRAM FINANCING:
ANNUAL STREET PROGAM $ 1,720,000
SPECIAL ASSESSMENTS $ 300,000
TOTAL PROGRAM FINANCING: $ 2 020 000
THE CITY OP
DUB E
`'f~
CIP History
Shifted Back from 2006
Shifted Up from 2008
Shifted Back from 2006