Urban Youth Corps_IDOT GrantMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Urban Youth Corps Grant Application
DATE: February 21, 2014
Dubuque
band
AI- America City
IIIii!
2007 • 2012 • 2013
Leisure Services Manager Marie Ware is recommending City Council approval of the
Urban Youth Corps Grant application to the Iowa Department of Transportation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie Ware, Leisure Services Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
DATE: February 17, 2014
SUBJECT: City Council Approval of the Urban Youth Corps Grant Application
Dubuque
trati
M- America City
VII V
2007 • 2012 • 2013
INTRODUCTION
The purpose of this memorandum is to request City Council approval of the Urban Youth Corps Grant application to the Iowa
Department of Transportation.
DISCUSSION
The attached grant application will provide for the hiring of three 16 -21 year -old youth to work specific tasks in the Park
Division this summer. These youth must be unemployed and face specific barriers to employment.
Three projects are outlined in the grant application:
• Develop two rain gardens at Bergfeld Recreation Area and develop a rain garden at Flora Park.
• Install four handicap accessible picnic areas in three different parks.
• Develop a recreational trail and footbridge at Westbrook Park.
With a total project cost of $30789, we can request 70% ($21 552) of that amount to be funded by the grant. The city portion
of the match is accounted for with full -time Park Division employee's match of their time and $1,879 of supplies which will be
coded to park areas maintenance / property maintenance account. We have requested three youth to be employed for 18
weeks, May 13th through September 13th, 2014, at a pay rate of $8.00 per hour.
ACTION TO BE TAKEN
The action requested is that the City Council approve the Urban Youth Corps Grant application and authorize the City
Manager to sign it.
Prepared by:
Stephen Fehsal, Park Division Manager
MLW et
Form 511002wd
1 -13
General Information
Iowa Department of Transportation
Grant Application
Urban Youth Corps - 2013
PART I: COVER PAGE
Applicant Agency: City of Dubuque, Leisure Services Department e-Mail: sfehsal@cityofdubuque.org
Contact Person (Name & Title): Stephen Fehsal, Park Division Manager
Complete Mailing Address: 2200 Bunker Hill Road
Street Address and /or Box No.
Dubuque lA 52001 563 -589 -4260
City State Zip Daytime Phone
If more than one agency or organization is involved in this project, please state the name, contact person, mailing
address, and telephone number of the second agency. (Attach an additional page if more than two agencies are
involved.)
Applicant Agency: e-Mail:
Contact Person (Name & Title):
Complete Mailing Address:
Street Address and /or Box No.
City State Zip Daytime Phone
Project Information
Project Title: Rain Garden development, management and enhancement, Trail development; Handicap accessible picnic
areas.
Project Period: May 13, 2014 to September 13, 2014
County(ies) to be served: Dubuque
No. of people to be served: 3
Type of Agency or Organization: State Agency Other: Local Unit of Government
Project Budget and Funding Summary
Total Cost $ 30,789
UYC Fund Request (maximum 70% of total cost): $ 21,552
Local In -kind (maximum 10% of total cost): $ 0
Local Cash Share: $ 9,237
Expense Cateno
Costs
Participant Wages
$ 17,280
Participant Fringe Benefits
$ 1,668
Staff Pay
$ 7,358
Staff Fringe Benefits
$ 0
Travel and Per Diem
$ 0
Equipment
$ 0
Supplies
$ 4,483
Educational Costs
$ 0
Other
$ 0
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Source(s) of Local matching Funds: City of Dubuque, General Fund
Are any state funds involved in this project? ❑ Yes ® No
If yes, please explain the source and conditions
Are any other federal funds involved in this project? ❑ Yes ® No
If yes, please explain the source and conditions
Certification
niMinority Impact Statement is completed and signed (please check once signed)
The applicant certifies that to the best of its knowledge and belief, the information in this application is true and
correct, and that it will comply with the program assurances and requirements if it receives the grant.
(Signature of Pefson Authorized to Sign for Applicant Agency)
Michael C. Van Milligen
(Typed Name)
2 of 8
D te)
City Manager
(Title)
PART II: BUDGET DATA
Note: Each item of the budget should be broken down by category showing what is to be purchased,
the quantity of these items or services to be purchased, and the calculation of these costs.
Attach additional sheets if necessary. Refer to the program guidelines for definitions of allowable
costs. Asterisk each item which is an in -kind contribution. A minimum of 55 percent of the
budget must be allocated to wages and benefits of the participant(s).
New Maximum rates will take effect starting with 2010 projects:
Mileage: $0.39 (no receipt required but mileage record needed)
Lodging: $55 per day, plus applicable taxes (receipt required)
Food: $5 breakfast, $8 lunch, $15 dinner (receipt required)
For questions about what can qualify please contact the Urban Youth Corps Project
Manager.
A. Participant Wages
Position
UYC Participant
No. of
No. of Hourly Hours Per No. of
Slots X Rate X Week X Weeks X Total
3 $8.00 40 18 $17,280.00
B. Participant Fringe Benefits
Benefit Description
FICA (Employer's share)
TOTAL $17,280
Amount Rate
Percent/Rate Applied To Total
7.65% x $17,280.00 $1,322.00
• x
Worker's Compensation
2% x $17,280.00 $346.00
• x
• x
C. Staff Pay (Full -time sponsor staff not allowed)
Position
Seasonal Laborer
Total $1,668
No. of
No. of Slots Hourly Hours Per No. of
X Rate X Week X Weeks X Total
1 $10.00 40.00 18 $7,358.00
Total $7,358
3 of 8
D. Staff Fringe Benefits (Full -time sponsor staff not allowed)
Benefit Description
FICA (Employer's Share)
Amount Rate
Percent/Rate Applied To Total
x
Workers' Compensation % x
IPERS (Employer's Share) % x
Health Insurance % x
Life Insurance % x
Other( ) % x
Other( ) % x
E. Travel and Per Diem
Description
Total $0
Calculation of Costs Total
Work Related Transportation:
none
TOTAL $0
F. Equipment
Description Calculation of Costs Total
Rental:
Nonexpendable purchase of equipment with per unit cost of $100 or more:
G. Supplies
Description
Safety Equipment & Supplies
TOTAL $0
Quantity Cost (Each) Total
Steel Toed Safety Boots 3 x $100.00 $300.00
Safety Vests 3 x $20.00 $60.00
Hard Hats 3 x $25.00 $75.00
Eye Protection 3 x $15.00 $45.00
x
Tools & Work Related Supplies:
Work Pants 6 x $40.00 $240.00
Work Shirts 9 x $35.00 $315.00
Concrete (25 yards) 20 x $75.00 $1,500.00
Rebars, form lumber and base gravel 1 x $500.00 $500.00
Lumber and hardward for bridge(see attached 1 x $1,403.00 $1,403.00
estimates)
x
4 of 8
Educational Supplies:
Resume Writing Guide Books
3 x $15.00 $45.00
x
x
Other:
x
H. Education Costs
Description
Weekly classes at Multicultural Center
Work with City Spokesperson /Press Release
Work with City Filmcrew for Public TV
Unit Costs
Other Costs
Total $4,483
Total
$0.00
$0.00
$0.00
TOTAL $0
Description Cost Total
None
TOTAL $
TOTAL PROGRAM COSTS (A — I TOTALS) $30,789
Program Requirements:
Starting with the 2009 round of projects, the Audit requirements are not warranted for the Urban Youth
Corps program. This was decided due to the A -133 General Audit Standard, talking to Federal Highway
and the Iowa DOT External Audit section. Since each of the project sponsors is not awarded of more
than $100,000, the external audit section waives the audit requirement. The A -133 Audit requirements
state the project sponsor needs to expend over $500,000 in a fiscal year to meet the audit requirement.
Since, this is not the case, all projects starting on March 1, 2009, will no longer have an audit
requirement, and therefore will not have the expense reimbursed.
Starting with the 2010 round of projects, the Iowa DOT will now be performing final audits for some of the
areas that have been worked on to ensure accurate compliance with federal regulations. A procedure
similar to I.M. 3.910 will be performed (the reference to I.M. 3.910 can be found at
http: / /www. iowadot.gov /local_systems /publications /im/3910. pdf).
5 of 8
PART III: WORK PROJECT PLAN
*If more than one kind of work is involved, please attach additional Work Project Plans to the application.
Project Director:
Work Project Name: Rain Garden Development, Management , and Enhancement
Land Ownership: City of Dubuque
Project Location: Bergfeld Recreation Area and Flora Park
Jeff Ahlers, Natural Areas /Sustainable Practices Specialist
Type of Transportation Related Work (Choose One) (Must choose the category where the
majority of the work applies to)
Check all that apply:
Heavy equipment earth moving (i.e. bull dozer, track hoe, skid loader)
CI Tree spading
E3 Plantings larger than 12 inches in diameter (not height)
[ New recreational trail development
Cj Installation of new concrete (do not check if re- pouring same grade)
Utility line installation
Q Trenching of any kind
Installation of new camping pads
*If any of the above is checked please include a detailed map (preferably aerial or
topographical) indicating the location of the ground disturbance to the back of this plan.
Check if none of the above applies.
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to create a rain garden in Flora Park, and two rain gardens in the
Bergfeld Recreation area. These areas have major storm water runoff issues and we want to
develop rain gardens to keep as much rain water on site to soad into the ground and to
contain pollution. The rain gardens planned will enhance the beauty of the area as well as
add a sustainable practice the storm water run off issue we are currently experiencing
Youth will learn the benefits of rain gardens, how to calculate the size, plant materials needed
and maintenance plan required. Any maintenance that is done will be for educational
purposes and will be minor. Youth will also work with public relations staff preparing press
release information about the project and participate in the filming of their progress to be aired
as a program on our local City Public Access Channel.
Materials, Supplies & Equipment to be Used:
Materials, supplies, and equipment to be used include, shovels, rakes, wheelbarrows,
miscellaneous hand tools, plants and soil.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One full time Maintenance Worker and one Seasonal Employee will lead this project. No
special skills are required for the youth.
Safety Hazards /Precautions:
Normal safety precautions will be followed.
6 of 8
Length of Time To Complete: Begin: May 13, 2014 End: June 21, 2014
Estimated Value of Project: $9,129 $16,000
Youth Corps Cost Cost if Contracted
Additional Comments /Notes:
PART Ill: WORK PROJECT PLAN
*If more than one kind of work is involved, please attach additional Work Project Plans to the application.
Project Director: Jeff Ahlers, Natural Areas /Sustainable Practices Specialist
Work Project Name: Trail Development
Land Ownership: City of Dubuque
Project Location: Westbrook Park
Type of Transportation Related Work (Choose One) (Must choose the category where the
majority of the work applies to)
Check all that apply:
Q Heavy equipment earth moving (i.e. bull dozer, track hoe, skid loader)
Tree spading
0 Plantings larger than 12 inches in diameter (not height)
New recreational trail development
Q Installation of new concrete (do not check if re- pouring same grade)
O Utility line installation
Q Trenching of any kind
El Installation of new camping pads
*If any of the above is checked please include a detailed map (preferably aerial or
topographical) indicating the location of the ground disturbance to the back of this plan.
E Check if none of the above applies.
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to develop a recreational trail. Included in this trail development
project is the construction of a footbridge over a drainage basin. This project would take place
at Westbrook Park. The benefit to this project is that the youth would learn how to properly
build a nature and recreational trail. They would also learn valuable design and construction
skills while building the bridge. The trail would also be actively used by the neighbors that live
in the area providing recreation activities and enrichment.
Youth will also work with public relations staff preparing press release information about the
project and participate in the filming of their progress to be aired as a program on our local
City Public Access Channel.
Materials, Supplies & Equipment to be Used:
Materials, supplies and equipment to be used include: shovels, rakes, miscellaneous hand
tools, lumber and screws.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One full time maintenance worker and one seasonal employee will lead this project. No
special skills are required for the youth.
Safety Hazards /Precautions:
Normal safety precautions will be followed.
6 of 8
Length of Time To Complete: Begin: August 5, 2014 End: September 13, 2014
Estimated Value of Project: $10,629 $18,000
Youth Corps Cost Cost if Contracted
Additional Comments /Notes: The cost of lumber and hardware for the bridge is included in
the Youth Corps Cost.
7 of 8
SPAHN & ROSE LUMBER CO. - 09
(563) 583 -6481
1101 JACKSON ST.
DUBUQUE, IA 52001
SOLD TO:
CITY OF DUBUQUE •
CLOSED -PARK & LEISURE -2013
2200 BUNKER HILL RD
DUBUQUE, IA 52001 -3010
SHIP TO:
CITY OF DUBUQUE
PARK & LEISURE SERVICES -PEGGY
2200 BUNKER HILL RD
DUBUQUE, IA 52001 -3010
�PAHN E ROSE
SPAHN & ROSE LUMBER CO.
A Tradition of Quality & Service Since 1904
www.spahnandrose.com
ACCOUNT #
QUOTE
TERMS'
DATE ENTERED
'SLS
EXPIRATION DATE
CI070
90032751
DUE THE 10TH
03/21/13
0100
02/25/14
ORDERED
U/M
DESCRIPTION
PRICE
A
OUNT
21
12
25
60
20
10
10
50
50
50
25
25
25
EA
EA
EA
EA
EA
LB
LB
EA
-EA
E?
EA
EA
** *QUOTE * **
PRIC UPDATE 02 -11 -14
2x12 10' #2SYP TREATED
4x4 12' S4S .40 TREATED
2X6 -14' #1 SYP TREATED
2x2 8'S4S EE4S #1SYP TR
TREATED
2x4 10' #1 SYP TREATED
3" TEFLON DECK SCREW
2 -1/2" TEFLON DECK SCREW
25 LB CTN
BOLT,CARRIA.GE GLV 1/2x8 ",
WASHER; FLAT GLV 1/2 "'
NUT, GLV 1/2"
BOLT, CARRIAGE GALV 3/8x6.'
812593'
3/8" GALV FLAT WASHER
GALV HX NUTS USS 3/8 -16"
We agree to furnish the items
grades specified above. This
estimate only. Not guaranteed
and
is an
to
build /complete any job or contract.
Errors subject to correction.
Shipping From Warehouse 09
17.550
16.170
10.710
2.990
5.100
4.110
4.160
2.590
0.370
0.300
1.490
0.180
0.140
368.55
194.04
267.75
179.40
102.00
41.10
41.60
129.50
18.50
15.00
37.25
4.50
3.50
February 11, 2014 11 :30:29 OT:0100
MERCHANDISE
1402.69
* * * * ** * **
* QUOTE *
* * * * * * * **
111111III11III11III11III11III11III11III11III I IIII
SHIP VIA
0.00
PAGE 1 OF 1
TAX
0.00
0.00
TOTAL
1402.69
or
PART Ill: WORK PROJECT PLAN
*If more than one kind of work is involved, please attach additional Work Project Plans to the application.
Project Director: Jeff Ahlers, Natural Areas /Sustainable Practices Specialist
Work Project Name: Hanidap Accessible Public Areas
Land Ownership: City of Dubuque
Project Location: Murphy Park, Allison- Henderson Park, Flora Park
Type of Transportation Related Work (Choose One) (Must choose the category where the
majority of the work applies to)
Check all that apply:
Heavy equipment earth moving (i.e. bull dozer, track hoe, skid loader)
Tree spading
Plantings larger than 12 inches in diameter (not height)
New recreational trail development
Installation of new concrete (do not check if re- pouring sam
Utility line installation
Q Trenching of any kind
Installation of new camping pads
�If any of the above is checked please include a detailed map (preferably aerial or
topographical) indicating the location of the ground disturbance to the back of this plan.
Check if none of the above applies.
e grade)
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to create hard surface handicap accessible picnic areas in
various parks. Currently the park system has handicap accessible picnic tables which are on
turf away from paved or concrete areas. This project would consist of installing concrete
pathways and concrete pads for the handicap tables in three different parks. It would consist
of four separate projects. The benefit to this project is to provide access to areas in our parks
system that were once unaccessible. It will not only benefit low mobility park users, but also
families with small children.
Youth will learn how to properly build and design handicap accessible paths and pads. The
will learn how to excavate, from estimate and pour concrete. They will also learn concrete
flatwork skills. Youth will also work with public relations staff preparing press release
information about the project and participate in the filming of their progress to be aired as a
program on our local City Pulic Access Channel.
Materials, Supplies & Equipment to be Used
Materials, supplies and equipment to be used include; Sheovels, rakes, wheelbarrows, hand
saws, hammers, other miscellaneous hand tools, form lumber, rebar, concrete and concrete
finishing tools.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One full time Maintenance Worker and one seasonal employee will lead this project. No
special skills are required for the youth.
Safety Hazards /Precautions:
6 of 8
Length of Time To Complete: Begin: June 24, 2014 End: August 2, 2014
Estimated Value of Project: $11,129 $20,000
Youth Corps Cost Cost if Contracted
Additional Comments /Notes: The cost of concrete, rebar, lumber and base gravel are
included in the Youth Corps Cost.
Iowa Department of Transportation
Form 105101 (03 -09)
MINORITY IMPACT STATEMENT
Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the
state of Iowa that are due beginning January 1, 2009 shall include a Minority Impact Statement. This is
the state's mechanism for requiring grant applicants to consider the potential impact of the grant project's
proposed programs or policies on minority groups.
Please choose the statement(s) that pertains to this grant application. Complete all the
information requested for the chosen statement(s). Submit additional pages as necessary.
® The proposed grant project programs or policies could have a disproportionate or unique positive
impact on minority persons.
Describe the positive impact expected from this project.
A very positive impact is expected from these projects. The youths involved will learn valuable
skills including working as a team, safety and construction and maintenance skills. HYouths will also
learn about environmental issues and how to make the city more sustainable and accessible community.
Resume building will also be taught.
Indicate which group is impacted:
Women ❑ Persons with a disability ® Blacks ❑ Latinos ❑` Asians
® Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other
El The proposed grant project programs or policies could have a disproportionate or unique negative
impact on minority persons.
Describe the negative impact expected from this project.
Present the rationale for the existence of the proposed program or policy.
Provide evidence of consultation wi
h representatives of the minority g
oups impacted.
8 of 8
Indicate which group is impacted:
❑ Women ❑ Persons with a disability ❑ Blacks ❑ Latinos
❑ Pacific Islanders ❑ American Indians
❑ Alaskan Native Americans
❑ Asians
❑ Other
❑ The proposed grant project programs or policies are not expected to have a disproportionate or
unique impact on minority persons.
Present the rationale for determining no impact.
I hereby certify that the information on
Name: Stephen Fehsal
his form is complete and accurate, to the best of my knowledge:
Title: Park Division Manager
Definitions
"Minority Persons," as defined in Iowa Code Section 8.11, means individuals who are women, persons
with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native
Americans.
"Disability," as defined in Iowa Code Section 15.102, subsection 7, paragraph "b,) subparagraph (1):
b. As used in this subsection:
(1) "Disability" means, with respect to an individua .
substantially limits
one or more of the major life activities of the individual
impairment that
substantia
physica
individual with
mental impairment that
one or more of the major life activities of the individual, or being regarded as
a physical or mental impairment
hat substantially limits one or more of he major
activities of the individual
"Disability" does not include any of the following:
(a) Homosexuality or bisexuality.
(b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders
resulting from physical impairments or other sexual behavior disorders.
(c) Compulsive gambling, kleptomania, or pyromania.
(d) Psychoactive substance abuse disorders resulting from current illegal use of drugs.
"State Agency," as defined in Iowa Code Section 8.11, means a department, board, bureau, commission,
or other agency or authority of the state of Iowa.