Iowa and Locust Streets Parking Ramps Repair Project_Public HearingMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa and Locust Street Parking Ramp Repair Project
DATE: February 20, 2014
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
Parking Division Manager Tim Horsfield is recommending City Council conduct the
public hearing and give final approval to the construction plans and specifications and
approve the Resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Maurice Jones, Economic Development Director
Tim Horsfield, Parking Division Manager
Masterpiece on the Mississippi
Dubuque
AII- Ameriea City
1
2012
Parking Division
830 Bluff Street
Dubuque, IA 52001
563 - 589.4267
www.cityofdubuque.org /parking
February 19, 2014
To: Michael C. Van Milligen, City Manager
From: Tim Horsfield, Parking Division Manager
Subject: Iowa and Locust Street Parking Ramp Repair Project
Introduction
This memo will provide information regarding the bidding process for structural repairs to the
Iowa and Locust Street parking ramps.
Background
As part of an ongoing Capital Improvement Project, each year the City has one of the parking
ramps inspected and evaluated by a professional structural engineering to verify the stability
of the facility for continued usage. This year we actually had two of the facilities inspected by
Walker Parking, those being the Iowa and Locust Street ramps. Though the ramps are safe
for vehicle parking, they are advising that some structural repairs are in need of completion
this year if at all possible. This report also coincides with a report six years ago by Desman
Associates and is actually the phase II of their recommendation.
At the regular City Council meeting on February 17, 2014, preliminary approval was given for
the plans and specifications and a public hearing was set for the upcoming meeting on March
3, 2014.
Discussion
Subsequent to the original findings of the inspection, Walker Parking was contracted to
establish plans and specifications to complete the necessary repairs at this time. The repairs
include several concrete repairs in both ramps in the parking and travel areas of both ramps.
Some of these repairs will include replacement of rebar along with placement of several
areas of new deck sealant/coatings in both ramps. Also in both ramps, extensive stair tower
repair will be completed which will include the actual closing of stair towers for a period of
time. In addition, in the Locust Ramp, it was discovered that several areas of the limestone
cladding on the exterior of the ramp have deteriorated to the point that several of the metal
anchors are in need of replacement
1
As the repairs are being completed, we will at times have to relocate monthly customers from
their assigned areas. We hope to be able to accommodate these moves within the ramp
which they park. We will most likely displace some public /hourly parking areas to accomplish
this move.
Budget Impact
Locust /Iowa Ramp
Project Schedule
CIP Balance
CIP # 730 -1671 $440,619.00
Construction Cost Estimate
Engineering Costs Actual
Project Total Estimate
February 17, 2014
February 21, 2014
February 21, 2014
March 3, 2014
March 19, 2014
April 7, 2014
August 29, 2014
Eng. Estimate
$389,200.00
$ 37,200.00
$426,400.00
Initiate Bidding Process /Set Public Hearing
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing on Plans and Specs
Public Hearing on Plans and Specs
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
Recommendation
I recommend that the City Council conduct the public hearing and give final approval to the
construction plans and specifications and approve the Resolution.
Cc: Jennifer Larson, Budget Director
Maurice Jones, Economic Development Director
2
Tim HorsfieldF: \USERS \Parking Division \Iowa & Locust Parking Ramp Repair Project \Iowa Locust Parking Ramp Repair Project MVM
Memo 7 -29 -13 Final Plans and Specs.doc
3
RESOLUTION NO. 65-14
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR IOWA AND LOCUST PARKING RAMP REPAIR PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file in the Office
of the City Clerk and the estimated cost for the Iowa and Locust Street Parking Ramp
Repair Project in the estimated amount, $427,900 is hereby approved.
Passed, adopted and approved this 3rd day of March, 2013.
Attest:
Kevi ' S. Firnstahl, C
City Clerk
oy D. Buol, Mayor
F:\USERS\Parking Division\Iowa & Locust Parking Ramp Repair Project\Resolution Adopting Plans and Specifications Iowa Locust
Ramps Repair Project.docx
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE IOWA
AND LOCUST PARK-
ING RAMP REPAIR
PROJECT
NOTICE IS HEREBY
GIVEN that the City
Council of the City of
Dubuque, Iowa, will
hold, a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for Iowa and Lo-
cust Parking Ramp Re-
pair Project, in accord-
ance with the provi-
sions of Chapter 26,
Code of Iowa, at 6:30
p.m., on the 3rd day of
March, 2014, in the His-
toric Federal Building
Council Chambers
(second floor) 350
West 6th Street, Dubu-
que, Iowa. Said pro-
posed plans, specifica-
tions, form of contract,
and estimated cost are
now on file in the office
of the City Clerk. At
said hearing any inter-
ested person may ap-
pear and file objections
thereto.
The scope of the Proj-
ect is as follows:
This project includes
repair of concrete
decking, concrete re-
pair in the stair towers,
application of deck
coatings, and repair to
the facades of the
Any visual or hearing
impaired persons
needing special assis-
tance or persons with
special accessibility
needs should contact
the City Clerk's office
at (563) 589-4120 or
TDD at (563)690 -6678
at least 48 hours prior
to the meeting.
Published by order of
the City Council given
on the 17th day of Feb-
ruary, 2014.
Kevin S. Firnstahl,
CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
IOWA & LOCUST
PARKING RAMP
REPAIR PROJECT
Time and Place for
Filing Sealed Propos-
als. Sealed bids for the
work comprising each
improvement as stated
below must be filed be-
fore 2:00 p.m. on the
19th day of : March,
2014, in the Office of
the City Clerk, City
Hall -First Floor, 50
West 13th, Street, Du-
buque,'Iowa.
Time And Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids tabu-
lated at 2:00 p.m. on
March 19th, 2013, at
City Hall- Conference
Room A, 50 West 13th
Street, Dubuque, Iowa,
for consideration by
the City Council (Coun-
cil) at its meeting on
April 7, 2014. The City
of Dubuque, Iowa, re-
serves the right to re-
ject any and all bids.
Time for 'Coen -
mencement and
Completion of Work.
Work shall be com-
menced within 10 days
after the Notice to Pro-
ceed has been issued
and shall be fully com-
pleted no later than
ugus
Pre -Bid Conference.
A pre -bid conference
will be held at 10:00
a.m. on March 6th,
2014, in Conference
Room A, City Hall, 50
W. 13th Street, Dubu
que, Iowa.
Bid Security.' Each
bidder shall - accompa -
ny its bid with a bid se-
curity. The successful
bidder will enter into a
contract for the work
bid upon and will fur -
nish after the award of
contract a corporate
surety bond, accepta-
ble to the governmen-
tal entity, for the faith-
ful performance of the
contract, in an amount
equal to one hundred
percent of the amount
of the contract. The bid
security shall be in the
amount of ten percent
(10 %) of the amount of
the contract and shall
be in the form of a
cashier's check or cer-
tified check drawn on a
state - chartered or fed-
erally chartered bank,
or a certified share
draft drawn on a state- !-
chartered or federally
charted credit union, or
the governmental enti-
ty may provide for a
bidder's bond with cor-
porate surety satisfac-
tory to the governmen-
tal entity. The bid bond
shall contain nolcondi-
tions expected as pro-
vided in this section.
Contact Docu-
ments. Copies of the
plans and specifica-
tions prepared by
Walker Parking, : may
be obtained from Tri-
State Blueprint, 696
Central Avenue, Dubu-
que, Iowa, 52001,
phone 563- 556 -3030. No
plan deposit is re-
quired.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, ?; preference
will be given to prod-
ucts and provisions
grown and coal pro-
duced within the State
of Iowa, and to lowa
domestic labor, to the
extent lawfully re-
quired under Iowa stat-
ues.
Sales Tax, The bidder
should not include,
sales tax in its bid. A
sales tax exemption
certificate will be avail-
able for all material
purchased for incorpo
•ration in the project.
General Nature of
Public Improvement,
This project includes
repair of concrete
decking, concrete :re
pair in the stair towers,
application of deck
coatings, and repair to
the facade of the ramp.
1t 2/21
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: February 21, 2014, and for which the charge is $59.49.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of Q� , 20 4Z .
Notary Public in and for Dubuque County, Iowa.
GARY K, WESTERMEYER
Commission Number 154885
My Comm. Exo, FEB. 1, 2017