FY 2015 Recommended Budget as AmendedTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2015 Revised Budget Recommendation
DATE: February 24, 2014
Dubuqu(
band
AI -America City
r
2007 • 2012 •201;
The Transit Division budget recommendation for Fiscal Year 2015 currently does not
include continued funding of the Shopping Circulator routes. The Shopping Circulator
routes were previously funded by a three-year Iowa Clean Air Attainment Program
(ICAAP) grant beginning in Fiscal Year 2012. The ICAAP funding will end September
30, 2014. The Shopping Circulator route is one of the routes identified in the 2009 LSC
Transportation Consultant's, Inc. study as being necessary in improving public transit
service in Dubuque and specifically on the west side. Without the Shopping Circulator
routes, service to Dubuque's west end would be limited to Dubuque Industrial Center
West and Medical Associates West or be reduced to 1x/hour service and dramatically
reduce service to west end neighborhoods and shopping areas. The shopping circulator
includes service to Goodwill, reduction or elimination of service to this area would
negatively impact individuals with disabilities. The cost of the Shopping Circulator route
is $93,950.
The Public Works budget recommendation for Fiscal Year 2015 currently includes the
replacement of two solid waste vehicles with two compressed natural gas (CNG)
vehicles, instead of bio -diesel vehicles, as the City currently uses. The purchase of the
two CNG vehicles is $94,698 more in cost than the purchase of two bio -diesel vehicles.
Transit
Since the FY 2015 budget recommendation was completed, additional information has
come to light in regard to the Shopping Circulator Route.
The improvements that have been made due to the addition of the Iowa Clean Air
Attainment grant -funded routes (Shopping Circulator, Nightrider, Express and Grey
Loop) have been system -wide and the removal of even one of these routes would have
negative system -wide impacts if removed. These negative impacts would include
increased trip length (return to most trips taking 60 minutes or more), removal of entire
service areas, and reduced frequency of service to most service areas.
The Jule has one of the lowest fares in the state and the last fixed route fare increase
was in 1986. The last para -transit fare increase was in 2005.
Over the past 5 years, the quality and quantity of transit service in the City of Dubuque
has increased with measures of these improvements being miles and hours of service
provided and total ridership. Miles of service provided have increase by 25%, hours of
service provided have increased by 46% and ridership has increased by 22%.
It is recommended to increase transit passenger fares to cover the cost of continuing
the Shopping Circulator route in FY 2015 and beyond. The proposed fare change
would increase fare box revenue, and over the course of the 2 years, it would simplify
the fare structure. There are currently multiple rates for minibus and 90% of passengers
are paying the $1 fare. This proposal will equalize the cost of the ride for all minibus
trips over the two years. In this proposal, A Medicare Card or State Issued ID showing
the passenger's age would serve as their ID for reduced fare fixed -route services. The
Jule currently requires that passengers travel to 2401 Central Ave to purchase an ID.
This removes the financial and travel barrier for those who need the half -fare. There is
currently no unlimited ride monthly pass for individuals qualifying for a half -fare. This
pass type would be added and would provide an additional discount option for
individuals qualifying for half -fare.
The following fare increase proposal was recommended by the Transit Advisory Board,
if approved the fares would increase effective July 1, 2014.
Fare and Pass Types
FY14
FY15
FY16
Fare
Revenue
Fare
Revenue
Fare
Revenue
Adult(18-64)
$1.00
$91,576
$1.50
$137,364
$1.50
$141,484
Half -Fare
$0.50
$25,585
$0.75
$38,377
$0.75
$39,528
Student (K-12)
Free
$0
Free
$0
Free
$0
Minibus 65+
$2.00
$13,103
$3.00
$19,655
$3.00
$19,655
Minibus Disabled
$1.00
$58,966
$2.00
$117,932
$3.00
$176,898
Fixed -Route 10 Ride Card
$9.00
$19,017
$15.00
$31,695
$15.00
$31,695
Fixed -Route 10 Ride Card (Half -Fare)
N/A
$7.50
New pass
type
$7.50
New pass
type
Fixed -Route Unlimited Monthly Pass
$35.00
$2,030
$45.00
$2,610
$45.00
$2,610
Fixed -Route Unlimited Monthly Pass (Half-
Fare)
N/A
$22.50
New pass
type
$22 50
New pass
type
Minibus 65+ 10 Ride Card
Included in Minibus 65+
$30.00New
pass
type
$30.00
New pass
type
Minibus Disabled 10 Ride Card
Included in Minibus Disabled
$20.00
New pass
type
$30.00
New pass
type
Total Fare Revenue
$210,277
$347,634
$411,872
Total Prepaid Revenue
$34,086
$34,086
$34,086
Total Fare Related Revenue
$244,363
$381,720
$445,958
Change in Revenue from FY14
+
$137,356*
+
$201,594*
Calculations for FY15 are based on FY14 projected ridership. Calculations for FY16 are based
on FY14 projected ridership +3%.
This recommended fare increase proposal, which is estimated to generate $137,356 in
Fiscal Year 2015, has been recommended by the Transit Advisory Board.
Public Works
Public Works Director Don Vogt is modifying his budget request for Fiscal Year 2015
related to the purchase of replacement solid waste vehicles. The original
recommendation was to purchase compressed natural gas (CNG) vehicles, instead of
bio -diesel vehicles, as the City currently uses. The CIP had two vehicles in Fiscal Year
2015, one in Fiscal Year 2016, one in Fiscal Year 2017, and two in Fiscal Year 2018.
The City would still purchase two bio -diesel solid waste vehicles in Fiscal Year 2015.
Subsequent research has revealed that the Municipal Services Center (MSC) will have
to be modified in order to house CNG -fueled vehicles of any type. The MSC's original
designer is currently researching Dubuque and Iowa building codes to verify whether
they are more stringent than federal code regarding in -building storage and
maintenance of CNG -fueled vehicles
The second factor is the expiration of the federal tax subsidy for vendors of natural gas
vehicle fuel on the 1st of January. This tax subsidy had been in effect for a number of
years and had reduced the selling price of CNG vehicle fuel by up to fifty (50) cents per
gallon. While there is the expectation that this federal subsidy will eventually be
restored, especially after President Obama endorsed natural gas as "the bridge fuel that
can power our economy" in his State of the Union speech two weeks ago, the minimum
$1.54 per gallon price differential between CNG vehicle fuel and B20 diesel fuel needed
to offset the additional upfront purchase cost of a CNG -fueled collection vehicle no
longer exists.
The $94,698 reduction in cost of the replacement solid waste vehicles reduces the FY
2015 capital budget for solid waste. In addition, the recommended fee increase for solid
waste will be reduced from $0.64 (5.02%) to $0.50 (3.92%). The monthly cost for solid
waste is recommended to decrease from the originally proposed $13.38 per month to
the revised $13.24 per month.
RECOMMENDATION
I respectfully recommend the following:
• Fund the Shopping Circulator route with a cost of $93,950 and approve the fare
increase proposal for FY 2015 which includes the following fare increases:
• Adult Fare +$0.50
• Half Fare +$0.25
• Minibus 65 plus +$1.00
• Minibus Disabled +$1.00
• Fixed Route 10 Ride Card +$6.00
• New Fixed Route 10 Ride Card Half Fare $7.50
• Fixed Route Unlimited Monthly Pass +$10.00
• New Fixed Route Unlimited Monthly Pass Half Fare $22.50
• New Minibus 65+ 10 Ride Card $30.00
• New Minibus Disabled 10 Ride Card $20.00
• Reduce the Public Works capital improvement program budget by $94,698 to
provide for the replacement of solid waste vehicles as bio -diesel vehicles instead
of CNG vehicles Fiscal Year 2015 and reduce the recommended fee increase for
solid waste from $0.64 (5.02%) to $0.50 (3.92%). The monthly cost for solid
waste is recommended to decrease from the originally proposed $13.38 per
month to the revised $13.24 per month.
Michael C. Van Milligen
JML
Attachments
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: Michael Van Milligen, City Manager
FROM: Cori Burbach, Sustainable Community Coordinator
SUBJECT: Financial Savings in Budget as a Result of Sustainability Initiatives
DATE: February 25, 2014
The purpose of this memo is to provide additional information on financial savings
experienced in the City budget as a result of sustainability initiatives as requested.
Department managers shared the following examples of savings in the past year, or
anticipated savings in the upcoming fiscal year. It should be noted that many of these
initiatives have also resulted in reduced staff time spent on a particular task, resulting in
additional efficiencies and savings.
It should also be noted that these operational savings do not sufficiently represent the
three-part model of Sustainable Dubuque. Whether it is the development of the
Dubuque Industrial Center West and the job creation that comes with it or initiatives like
Circles or Opportunity Dubuque that help individuals become self-sufficient,
sustainability initiatives led by the public and private sector are impacting the triple
bottom line in Dubuque, including contributing to the economic prosperity of the region,
in both tangible and intangible ways every day.
Airport/Dubuque Jet Center
• Use CFL's and T-8 lights in Dubuque Jet Center and turn off lights when
possible. Estimated savings: $720/year
• Use two people when opening and closing hangar doors to minimize heat loss
$150/mo. during the winter
• Use a small utility vehicle to make non -servicing or personnel transport trips
instead of a fuel truck or tractor. Estimated savings: $600/year
• Reclaim fuel samples collected during fuel quality checks: $18,000/year
Building Services
• Updating HVAC systems in City Hall and City Hall Annex server room resulted in
90% water savings. While the City does not directly pay for water, this would
have been a significant financial savings.
• Several years ago, the City Hall attic was reinsulated. Approximately $4-5,000
per year is saved in natural gas utility costs.
• In 2012, a City Hall lighting project eliminated unnecessary lamps and
reballasted others to use less energy. It is estimated that energy use for lighting
decreased by 50%.
Cable TV
• We now primarily use solid-state cameras for our video productions. We save
money by having to purchase far fewer videotapes. We save an incredible
amount of time by eliminating the step of having to transfer the videotapes to
digital files which takes longer than real time to accomplish. Furthermore, the
solid state files import into our editing software twice as fast as the tape -
generated files. This results in an incredible savings of staff time.
• An FY13 CIP installed flat panel monitors in three City conference rooms,
allowing laptops to be connected directly to the monitors. This has eliminated the
need for City staff to sign out, set up, and return projectors, another significant
time savings. The built-in audio capability of the monitors also facilitates any
presentations with sound, eliminating the need to acquire a set of speakers for
the laptop.
• Since 2006 we have been using LED lights for field production. These require
significantly less electricity and we have yet to replace any LEDS (no light -bulb
replacement).
City Clerk
• In last year's budget, using Novus Agenda Manager saved about $1,200/year in
paper costs, which translates into less toner use and toner bottles recycled and
less wear and tear on the multifunction machine.
• Use of Laserfiche saves hundreds of dollars in paper costs by sending FOIA
requests and general document requests via e-mail. That would also include
envelope and postage costs for mailing.
• We also re -purposed a custom-made, four -door closet pulled from Utility Billing
and installed it in the City Clerk's Office for archived records. This probably saved
us a few hundred dollars in office supplies/shelving for reorganizing files in
storage boxes and floor space as well as staff time for no longer having to
retrieve documents from the basement. Instead of taking 15 minutes to go
downstairs, we can now walk to the closet and pull the information.
Engineering
• The City replaces broken street lights with new LED fixtures. Currently the City
meters 2,109 lights of which 189 are LED. Alliant is also changing out broken
lights with LEDs. With the upcoming street projects this year we will be install
LED lights at the following intersections White & 14th, White & 20, Elm & 9th and
Elm 11Th. With the high Pressure Sodium Lights you would have maintenance
cost in order to keep them running such as re-lamping, bucket truck and
employee cost where a LED street light doesn't have these reoccurring cost.
• Safe Routes to School: During the past year the following schools Eisenhower,
Resurrection, Marshall, Roosevelt and Carver had flashing beacons installed at
them. The use of solar panels to power the beacons cuts down the cost of
2
installing the flashing beacons since we don't have to run power to each unit.
With the use of solar panels we didn't have to install the conduit in order to power
them as well as meter pedestal at each location. Each meter pedestal is about
$15,000 each to be installed and to install the conduit would be around $20/ft.
We also use similar flashing beacons for Hempstead High School along
Pennsylvania Avenue.
Fire
• Fire Department Headquarters original apparatus floor lighting was changed out
from 19 fluorescent tube fixtures to 12 LED fixtures that increased the total
lumens delivered with reduction in energy usage.
Leisure Services
• Staff are currently evaluating the energy audits conducted for the Grand River
Center and Five Flags. The City received a $252.00 rebate from Alliant Energy
for a lighting project completed at Sutton Pool; annual electrical savings are
estimated at $373.
Parking
• The 5th Street, Iowa Street and Locust Street Parking Ramps have recently been
updated with new fluorescent lighting. In addition, the recently constructed
Central Avenue Ramp has the same lighting system. In the first months of
operation, this system has led to a 68% reduction in lighting costs, or 35%
reduction in total electricity consumption in the ramp.
Public Works
• LED lighting installation at Municipal Services Center: $4,480 annual savings
(projected in FY15)
• Since the DMASWA approved an idling policy for landfill vehicles in 2012, they
have saved an estimated 5,500 gallons of diesel fuel per year, a savings of
$21,000 in 2012. Additionally, 1,800 fewer hours were recorded on equipment in
2012 as compared to 2011, extending the life of the equipment.
Reduced Paper Consumption
• The Jule will go paperless for its minibus route manifests March 3. This will not
only save paper (approximately 15,000 pages/year), but staff time required to
print and prepare manifests.
• The Planning Department reported that the combined annual savings of reducing
paper packets to four commissions equates to $4,545.
• Engineering reports the use of document scanning when archiving plats and
plans. These documents are stored in the server filing system and can be
accessed via PDF.
• Leisure Services report an annual savings of $68 by emailing Parks & Recreation
Commission agendas and $2,310 by emailing class registrations and receipts.
3
• The Library self-check machines are now set to offer a printed receipt on request
only.
• The Finance Department reports $5,764 in annual savings from an increase in
Utility Billing customers switching to electronic bills and electronic pay checks.
• Cable TV, Legal, Library also reported savings as a result of printing less.
4
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
Ai -America City
1111
2007 • 2012 • 2013
The Honorable Mayor and City Council
City of Dubuque
50 W.13tti Street
Dubuque, IA 52001
RE: FY2015-2019 Recommended Capital Improvement Program
Dear Mayor and City Council Members:
Planning Services Department
City Hall - 50 West 13th Street
Dubuque, IA 52001-4805
(563) 589-4210 phone
(563) 589-4221 fax
(563) 690-6678 TDD
p l anning@ cityofdubuque. org
February 20, 2014
Introduction
On February 19, 2014, the Long Range Planning Advisory Commission reviewed the
City Manager's recommended Fiscal Year 2015-2019 Capital Improvement Program
(CIP).
Discussion
One of the duties of the Commission is to offer the Commission's opinion as to the
consistency of the recommended CIP with the adopted Comprehensive Plan.
At the Commission meeting, Planning Services staff noted that under the heading
"Relationship to Other Projects" are listed the elements of the Comprehensive Plan that
relate to each CIP project as one step in implementation of the Comprehensive Plan.
The Commission reviewed the FY2015-2019 recommended CIP, and discussed several
projects in more detail. Commissioners also discussed the City Manager's FY2015
budget message and the FY 2015 Citizen's Guide. The Commission noted the CIP is
consistent with the Comprehensive Plan.
Recommendation
By a vote of 6-0, the Long Range Planning Advisory Commission recommends approval
of the City Manager's FY2015-2019 recommended CIP, as it is consistent with the 2008
Dubuque Comprehensive Plan.
Respectfully submitted,
John Pregler, Chairperson
Long Range Planning Advisory Commission
cc: Michael Van Milligen, City Manager
Service People Integrity Responsibility Innovation Teamwork
DUBUQUE AREA
CHAMBER
WHERE IT ALL BELONGS.
Mr. Mike Van Milligen
Dubuque City Manager
City Hall
Dubuque lowa, 52001
November 26, 2013
RE: Electronic message sign inspection fee
Dear City Manager Van Milligen,
Please accept this letter as formal consideration for the elimination of the electronic message sign
inspection fee. Chamber members believe the fee is an unnecessary added cost targeted specifically to
the business community and request that the approach be reconsidered when developing the City's
annual budget.
Member feedback indicates that this fee is not supported by our members and perceives it to be a new
tax implemented for additional city revenue purposes at the expense of business owners. Dubuque
business owners bear the burden of many costly rules and regulations, the electronic message sign
inspection fee does not need to be one of those mandates.
The Chamber respectfully requests that the City of Dubuque re-evaluate the electronic message sign
inspection fee in recognition of the role the Chamber serves as an advocate of the business community
and a reflection of their concerns.
Sincerely,
Molly Grover, President
Dubuque Area Chamber of Commerce
PreparedbyCityMana ier'sOffice; Address:CitvHa11,50W.131h Street;Telephone:589-4110
RESOLUTION NO. 67-14
ADOPTING THE CITY OF DUBUQUE FISCAL YEAR 2015 ANNUAL BUDGET
AS AMENDED
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section1. That the annual budget for the fiscal year ending June 30, 2015, as
set forth in the Adoption of Budget and Certification of Taxes and supporting state
budget forms showing the revenue estimates and appropriation expenditures and
allocations to programs and activities for said fiscal year, is adopted.
Section2. The City Clerk is directed to make the filings required by law.
Passed, approved and adopted this 5th day of March, 2014.
Attest:
y D. Buol, Mayor
PreparedbyCityManageesOffice: Address:CitvHal1,50W.13"—'Street:Teleohone:589-4110
RESOLUTION NO. 68-14
ADOPTING THE CITY OF DUBUQUE FIVE YEAR CAPITAL
IMPROVEMENT PROGRAM AS AMENDED
WHEREAS, a recommended five year Capital Improvement Program as
amended for the period beginning July 1, 2014, and ending June 30, 2019, for the City
of Dubuque has been prepared and submitted to the City Council; and
WHEREAS, the five' year Capital Improvement Program describes specific
capital improvement projects, provides estimated costs for those projects, proposes
sources of funds for each of them, and schedules the year during which each project
will be undertaken; and
WHEREAS, the capital improvement projects for the first year are included in the
Fiscal Year 2015 budget for the City of Dubuque; and
WHEREAS, the five year Capital Improvement Program will be reconsidered
annually by the City Council and appropriately revised; and
WHEREAS, the adoption of the five year Capital. Improvement Program as
amended is a prudent measure to provide continuity of programs and is in the best:
interest of the City of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the five year Capital Improvement Program as amended for the
period beginning July 1, 2014, set out in the Fiscal Year 2015-2019 Recommended
Capital Improvement Budget as amended, is hereby approved and adopted as the
proposed allocation of City resources for capital improvements as scheduled in the
years shown, subject to annual review and revision.
Passed, approved and adopted this 5th day of March, 20 4.
Attest:
Kevin i nstahl, City Cler
Roy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: February 20, 2014, and for which the charge is $124.43.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this c_eday of , 20 .
Notary Public in and for ubuque County, Iowa.
MARY K. WESTERMEYER
Commission Number 154885
My Comm. Exp. FEB. 1, 2017
Fenn 631.1' NOTICE OF PUBLIC HEARING
BUDGETESTIMATE
FISCAL YEAR BEGINNING JULY 1, 2014 - ENDING JUNE 30, 2015
City of
Dubuque
The City Council will conduct a public heanrxg on the proposed Budget at
on 3/5/2014 at 6:30 p.m.
The Budget Estimate Summary of proposed receipts and expenditures is shown below
Copies of the the detailed proposed Budget may be obtained or viewed at the offices of he Mayor,
City Clerk, and at the Library
The estimated Total tax levy rate per $1000 valuation on regular property
The estimated tax levy rate per $1000 valuation on Agricultural land is
At the public hearing, any resident or taxpayer may present objections to, or arguments rn favor o
any part of the proposed budget.
563-589-4121
owa
Historic Federal Building
11 29254
3.00375
Kevin Firnstahl
phone number
City Clerk/Finance Officer's NAME
t 2/20
=570761.01A(2-20
Budget FY
2015
Re -est. FY
2014
Actual FY
2013
5 5■ Q ■ ■
.
(a)
(b) ;
(c)
Revenues & Other Financing Sources ;
1
U H
24,591,182
° ■ $
23,197,623
U
21,823,026
Taxes Levied on Property
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
24,591,182
23,197,623
21.823,026
Delinquent Property Taxes
4
0
0
101'076
TIF Revenues
5
10,622,261
9,752,170
9.8 31,859
Other City Taxes
6
14' 979,229
15,560,397
15.071,476
Licenses & Permits
7
1/,344,102
1,363,930
,278 735
Use of Money and Property
8
12,903,511
13,891,131
12,243,445
lntergovemmental
9
54,850,445
32,813,815
28,271,752
Charges for Services
1037,739,636
' 35,954,364
30,479,743
Special Assessments
Miscellaneous
11
12
32,000
8,512,439
23,000
7,874,906
433.100
9,958.565
Other Financing Sources
13
66,220,993
26,950,892
48,351,287
Total Revenues and Other Sources
14233.795,798
167,387,228
177.844,064
Expenditures ;I Other Financing rises
15
®
$ °
28,245,634
■
27,115,833
■
25.292,704
Public Safety
Public Works
16
12,482,650
12.223,715
11,762952
}ieaiIh and Social Services
17
1,225,838
998,450
967,291
culture aril Recreation
18
11,830,605
10,916,031
10,352,765
Community and Economic Development
19
13,543 888
13,343,613
11.408,822
General Govemmehf
20
7,932.880
7,472,570
6,974.291
Debt Serice
21
8,982,241
7,613,632
6,685,697
Capital Projects
22
35:838,327
25,588,595
28.157,402
Total Government Activities Expenditures
23
121 082,071
105,272 439
10 1.601,924
Business Type i Enterprises
24
80.551,261
43,723,844
53,513,732
Total ALL Expenditures
26
201,633332'
148,996,283
155,115.656
Transfers Out
27
38,334,309
20,747,941
23,533 467
Total Expenditures/Transfers Out
28
239,967,641
169,744,224
178.649,123
Excess Revenues & Other Sources Over
(Under) Expenditures/Transfers Out
Continuing Appropriation
.
■
® ■
■
.
■
-6,171,843
-2,356,996
-805 059
Beginning; Fund Balance July 1
30
67,083,198
69,440,194
70 245
Ending Fund Balance June 0
31
60,911,355
67,083,196
69,440,194
t 2/20
=570761.01A(2-20