Minutes_Community Development Advisory Commission 2 19 14COMMUNITY DEVELOPMENT ADVISORY COMMISSION MEETING
UNAPPROVED MINUTES
DATE: Wednesday, February 19, 2014
TIME: 5:30 p.m.
PLACE: Housing and Community Development Department
350 W. 6th Street, Suite 312, Dubuque IA 52001
Vice Chairperson Theresa Caldwell called the meeting to order at approximately
5:35 p.m., following staff assurance of compliance with Iowa Open Meeting Law.
Commissioners Present: Theresa Caldwell
Paula Maloy, SVM
Ann Michalski (via phone)
Janice Craddieth
Tom Wainwright
Commissioners Absent: Mary Bridget Corken Ricardo Woods
Staff Present:
Public Present:
Erica Haugen
Jerelyn O'Connor
None
Angela Kelley
Robert Blok
Alvin Nash Kris Neyen
Certification of Minutes: January 15, 2014
Commissioner Wainwright moved to approve the January 15, 2014 Commission
meeting minutes. Commissioner Maloy seconded. Roll call. All present in favor.
Motion passed.
Correspondence / Public Input
None
Old Business
FY 2015 Annual Action Plan — Public Comments
Erica shared with the Commission the public comments received from the service
projects that receive CDBG funding. Michelle Brown representing Opening Doors and
Marilyn Althoff representing Hills and Dales both had submitted comments that were
included in the Commission packets. Commissioner Michalski moved to receive and file
the public comments. Commissioner Caldwell seconded. Roll call. All present in favor.
Motion passed.
New Business
Welcome and Introductions
Vice Chairperson Caldwell welcomed Robert Blok to the Commission. Everyone at the
table introduced themselves as did Robert Blok.
Designation of Area Representation for New and Re -Appointed Members
Erica Haugen stated that the City Council instructed the CDAC designate
representatives to low/moderate (L/M) income areas as opposed to living in the L/M
Unapproved Minutes of Community Development Advisory Commission
February 19, 2014
Page 2
area as stated in the by-laws. Commissioner Kelley questioned how Council can allow
this if the by-laws were clearly written as living in L/M. Commissioner Craddieth now
lives in the L/M designated area. Commission Michalski stated that she would be happy
to represent the L/M area. Commissioner Maloy moved to have Commissioners
Craddieth and Michalski represent L/M areas and Commissioner Blok be an At -Large
member. Commission Caldwell seconded. Roll call. All present in favor. Motion
passed.
Oath of Office
Vice Chair Caldwell administered the Oath of Office to Commissioners Blok and
Craddieth. Commissioner Michalski stated she would take the Oath of Office at the City
Clerk's Office.
Election of Officers
Commissioner Maloy moved to appoint Commissioner Caldwell to fill the vacancy left by
David Shaw as Chairperson until July 2014. Commissioner Michalski seconded. Roll
call. All present in favor. Motion passed. Nominations were made for Vice Chair.
Commissioner Michalski, who declined and Commissioner Kelley declined nominations
for Vice Chair due to time constraints. Commissioner Maloy moved to appoint
Commissioner Blok as Vice Chair filling the vacancy left by Commissioner Caldwell who
is now the Chair. Commissioner Caldwell seconded. Roll call. All present in favor.
Motion passed.
Purchase of Services
Erica stated that the public hearing for the 2015 Purchase of Services Grant is
scheduled for Thursday, February 20, 2014, at 6:30 p.m. and the final amount available
for Purchase of Services will be determined at the final budget hearing scheduled for
March 5, 2014. The commission was presented two possible funding options to meet
the recommended budget. After thorough discussion, the Commission by consensus
decided that option 2 was in the best interest of keeping the projects with the highest
priority higher funded. Commissioner Craddieth moved to approve Option 2 the
Purchase of Service recommendations and forward to City Council for approval.
Commission Wainwright seconded. Roll call. All present in favor. Motion passed.
Amendment 2 Annual Action Plan
Erica stated that there is approximately $46,000 to allocate of CDBG 2014 funds. She
stated there is a need for additional funding for Accessible Curb Ramp and the
Homeowner Rehabilitation Program. The commission was informed recommendations
for funding must adhere with the public service and administration caps. Based on the
program income from the previous year and the entitlement amount there is about
$26,000 available should the commission decide to recommend funding for public
service activities. Erica stated the curb ramps were in the public service capped area.
Commissioner Maloy later corrected this, stating the curb ramp project was not capped
and did not fall under public service cap. Commissioner Michalski stated she would
support increasing the Homeowner Rehabilitation Program making more funds available
to homeowners to repair their properties. The Commission requested additional
information on the priority locations for the street overlay and the accessible curb
Unapproved Minutes of Community Development Advisory Commission
February 19, 2014
Page 3
ramps, programs provided by Neighborhood Recreation, and the Neighborhood Grants
program.
Thank you letter to David Shaw
Commissioner David Shaw's term expired in February 2014. Commissioner Caldwell
agreed to draft a letter for David thanking him for his service on the commission.
Information Sharing
Alvin Nash provided an update from the Housing Commission. The Commission was
provided with a list of local preference points for the Assisted Housing Section 8
program. Alvin explained the preference points prevent certain groups of people from
being served and preference points should be based on the need of first come first
served. He stated he would send out a briefing on the Housing & Community
Development Housing Budget Presentation.
The Commission was provided the date for the Purchase of Services Grant Budget
Hearing, scheduled for February 20, 2014.
The City Focus Magazine featuring the Housing & Community Development
Department was made available to the group.
Adjournment
There being no further business to come before the Commission, Commissioner Kelley
moved to adjourn. Commissioner Blok seconded. Motion passed by voice vote.
Meeting was adjourned at approximately 6:45 p.m.
Minutes taken by:
Kris Neyen
Rehabilitation Programs Supervisor
Respectfully submitted by:
Erica Hauger
Community Development Specialist