Minutes_City Council Proceedings 3 3 14CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on March 3, 2014 in
the Historic Federal Building, 350 W. 6t Street.
Present: Mayor Buol; Council Members Braig, Connors, Jones, Lynch, Resnick,
Sutton; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the Convention and Visitors Bureau
Annual Report and Budget.
WORK SESSION
Convention and Visitors Bureau (CVB) Annual Report and Budget
Keith Rahe, President/CEO for the Convention and Visitors Bureau provided a slide
presentation on the CVB Annual Report and Budget. Topics included:
1. Mission Statement
2. Organizational chart
a. Board of Directors
b. Advisory Committee & representation areas
c. Staff
3. Community Branding
4. Marketing
a. Marketing Co-op
b. Website visitors and geographics
c. New website
d. Visitors guide
e. Sales
f. Groups& meetings
g. Sports & events
5. Going forward
a. Marketing Co-op goals
b. Media buy mediums
c. TV Campaign Creative
6. Economic Impact
a. Hotel/Motel tax records and occupancy
7. Sales
a. Group tours
b. Conventions, reunions & meetings
c. Sports & events
8. Quality of Life
9. Arts & Culture
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10. Inclusivity
11.Travel Federation of Iowa
12. Legislative priorities
13. Proposed Budget
There being no further business, upon motion the City Council adjourned at 6:26 p.m.
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/s/Kevin S. Firnstahl, CMC
City Clerk
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on March 3, 2014 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Braig, Connors, Jones, Lynch, Resnick,
Sutton; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
Problem Gambling Awareness Month (March 2014) was accepted by Connie
Sprimont, Substance Abuse Services Center (SASC), 799 Main Street;
American Red Cross Month (March 2014) was accepted by Sue Olsen, American
Red Cross, 2400 Asbury Road.
CONSENT ITEMS
Motion by Lynch to receive and file the documents, adopt the resolutions, and
dispose of as indicated. Seconded by Resnick. Council Member Connors requested No.
4. 2014 Art on the River Exhibition - Artwork Selection be held for separate discussion.
Motion carried 7-0.
1. Minutes and Reports Submitted: Arts and Cultural Affairs Advisory Commission of
2/25, City Council proceedings of 2/13, 2/17, 2/18 and 2/20; Housing Commission of
1/28; Human Rights Commission of 1/13; Proofs of Publication for City Council
proceedings of 2/3, 2/10, 2/12, 2/13. Upon motion the documents were received and
filed.
2. Notice of Claims and Suits: DeLos and Dorothy Bohnsack for property damage,
Barbara Erickson for personal injury, Tracey Hayes for property damage, Wayne Heim
for vehicle damage, Julie Houselog for vehicle damage, Miguel Jackson for vehicle
damage, Jerome Kutsch for vehicle damage, Michael Mahoney for vehicle damage,
Dennis O'Connor for vehicle damage, Andy Ruden for vehicle damage. Upon motion
the documents were received, filed and referred to the City Attorney.
3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: DeLos Bohnsack for property damage, Zachery Gries for property
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damage, Jerome Kutsch for vehicle damage, Dennis O'Connor for vehicle damage,
Michael Pancratz for vehicle damage, Anne Powell for vehicle damage, Andy Ruden for
vehicle damage, Jeff Tracey for vehicle damage. Upon motion the documents were
received, filed and concurred.
4. 2014 Art on the River Exhibition - Artwork Selection: Arts and Cultural Affairs
Advisory Commission requesting concurrence with the selection of artwork for the 2014
Art on the River Competition. Motion by Connors to receive and file the documents and
concur with the recommendation. Seconded by Braig. Arts and Cultural Affairs
Commission Chairperson Ellen Henkels and Economic Development Coordinator
Megan Starr responded to questions from the City Council regarding concerns that the
selection did not follow the established committee process due to time constraints.
Motion carried 5-2 with Buol and Lynch voting nay.
5. 2014 Amended State Legislative Priorities: City Manager recommending that the
City Council amend the 2014 State Legislative Priorities to include supporting the efforts
of the Dubuque Community School District and Hillcrest Family Services. Upon motion
the documents were received, filed and approved.
6. Dubuque Water Sports Club - Lease Approval: City Manager recommending
approval of the annual lease with the Dubuque Water Sports Club for a section of
Schmitt Island. Upon motion the documents were received, filed and approved.
7. Dubuque Jaycees - Veterans' Memorial Park Lease: City Manager recommending
approval of a one-year agreement with the Dubuque Jaycees to operate a community
garden at Veterans' Memorial Park. Upon motion the documents were received, filed
and approved.
8. JFK Road and Wacker Drive Intersection Improvements Traffic Signalization
Project - Quit Claim Deed: City Manager recommending acceptance of a Quit Claim
Deed for a right-of-way purchase from U.S. National Bank Association for the proposed
JFK Road and Wacker Drive Intersection Improvements Traffic Signalization Project.
Upon motion the documents were received and filed and Resolution No. 49-14
Accepting a conveyance of property (Lot A of Hawkeye Stock Farm in the City of
Dubuque, Dubuque County, Iowa) was adopted.
9. Civil Service Commission: Commissioner James Schilling submitting his
resignation from the Civil Service Commission. Upon motion the documents were
received, filed and resignation accepted.
10. Civil Service Commission: Civil Service Commission submitting the Certified List
for the position of Recreation Program Supervisor. Upon motion the documents were
received, filed and made a Matter of Record (duplicate from 2/18/14).
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11. Urban Youth Corps Grant: City Manager recommending approval of the Urban
Youth Corps Grant application to the Iowa Department of Transportation. Upon motion
the documents were received, filed and approved.
12. Consent Decree Semi Annual Report: City Manager recommending approval to
certify the March 31, 2014 Semi Annual Consent Decree Report and submitted to the
U.S. Department of Justice, U.S. EPA and the Iowa Department of Natural Resources.
Upon motion the documents were received, filed and approved.
13. Special Assessment - Snow Removal at 695 Kane Street: City Manager
recommending approval of a resolution establishing the Final Assessment Schedule for
snow removal from city right-of-way for the property at 695 Kane Street. Upon motion
the documents were received and filed and Resolution No. 50-14 Adopting the final
Assessment Schedule for the 2013-2014 Snow Removal Assessment - Right -of -Way
Obstruction Removal Assessment Project was adopted.
14. Dubuque Technology Park Economic Development District: City Manager
recommending approval of agreements between the City and three property owners for
the inclusion of agricultural property in a proposed expansion of the Urban Renewal
Area for the Dubuque Technology Park Economic Development District. Upon motion
the documents were received and filed and Resolution No. 51-14 Approving
agreements between the City of Dubuque and property owners to include certain
agricultural land in the Dubuque Technology Park Economic Development District was
adopted.
15. Alcohol Compliance Civil Penalty for Alcohol License Holder — Awn Stop Mart,
Inc.: City Manager recommending approval of the Acknowledgment/Settlement
Agreement for an alcohol compliance violation for Awn Stop Mart, Inc., 1998 Jackson
Street. Upon motion the documents were received, filed and approved.
16. Business License Refund: Request from David Wetter for a refund of the liquor
license LC0039826 for "920 Main" located at 920 Main Street. Upon motion the
documents were received, filed and approved.
17. Alcohol License Applications: City Manager recommending approval of annual
liquor, beer, and wine licenses as submitted. Upon motion the documents were received
and filed and Resolution No. 52-14 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and
License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits was adopted.
ITEMS TO BE SET FOR PUBLIC HEARING
1. SRF Green Alley Project - Bid Set 2: City Manager recommending preliminary
approval to the Resolution of Necessity, the Preliminary Schedule of Assessments,
establish the date of the public hearing, and authorize the City Clerk to advertise for bid
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proposals for the SRF Green Alley Bid Set 2 Project which includes four alleys in the
Bee Branch Watershed. Upon motion the documents were received and filed and
Resolution No. 53-14 Preliminary approval of plans, specifications, form of contract, and
estimated cost; setting the date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids; Resolution No.
54-13 Approving the Plats, Schedule of Assessments and estimate of total cost for the
SRF Green Alley Bid Set 2 Project; Resolution No. 55-14 Resolution of Necessity for
the SRF Green Alley Bid Set 2 Project; and Resolution No. 56-14 Fixing date of public
hearing on Resolution of Necessity were adopted setting a public hearing for a meeting
to commence at 6:30 p.m. on March 17, 2014 in the Historic Federal Building.
2. SRF Green Alley Project - Bid Set 3: City Manager recommending preliminary
approval to the Resolution of Necessity, approve the Preliminary Schedule of
Assessments, establish the date of the public hearing, and authorize the City Clerk to
advertise for bid proposals for the SRF Green Alley Bid Set 2 Project which includes
four alleys in the Bee Branch Watershed. Upon motion the documents were received
and filed and Resolution No. 57-14 Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for bids;
Resolution No. 58-14 Approving the Plats, Schedule of Assessments and estimate of
total cost for the SRF Green Alley Bid Set 3 Project; Resolution No. 59-14 Resolution of
Necessity for the SRF Green Alley Bid Set 3 Project; and Resolution No. 60-14 Fixing
date of public hearing on Resolution of Necessity were adopted setting a public hearing
for a meeting to commence at 6:30 p.m. on March 17, 2014 in the Historic Federal
Building.
3. Bishop Block - Notice of Intent to Dispose of Real Estate: City Manager
recommending approval of the "Notice of Intent" to dispose of real estate via Quit Claim
Deed to Bishop's Block Limited Partnership to be set for public hearing on the March 17,
2014. Upon motion the documents were received and filed and Resolution No. 61-14
Resolution of Intent to dispose of an interest in City -owned real property by Quit Claim
Deed to Bishop's Block Limited Partnership was adopted setting a public hearing for a
meeting to commence at 6:30 p.m. on March 17, 2014 in the Historic Federal Building.
4. Dubuque Intermodal Transportation Center: City Manager recommending
preliminary approval of the construction plans and specifications for the Dubuque
Intermodal Transportation Center; and establishing March 17, 2014, as the date of
public hearing and authorizing the City Clerk to advertise for bid proposals for the
project. Upon motion the documents were received and filed and Resolution No. 62-14
Preliminary approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids was adopted setting a public hearing for a
meeting to commence at 6:30 p.m. on March 17, 2014 in the Historic Federal Building.
5. TriState Quality Metals - Development Agreement and Intent to Dispose of Real
Estate: City Manager recommending that a public hearing be set for March 17, 2014 to
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consider action on a Development Agreement between and among the City of
Dubuque, Wilming Investments LLC and TriState Quality Metals LLC related to property
acquisition and construction of a facility in the Dubuque Industrial Center South. Upon
motion the documents were received and filed and Resolution No. 63-14 Resolution of
Intent to Dispose of an interest in City of Dubuque real estate pursuant to a
Development Agreement between and among the City of Dubuque, Wilming
Investments, LLC and Tristate Quality Metals, LLC; and fixing the date for a public
hearing of the City Council of the City of Dubuque, Iowa, on the proposed issuance of
Urban Renewal Tax Increment Revenue Grant Obligations and providing for the
publication of notice thereof was adopted setting a public hearing for a meeting to
commence at 6:30 p.m. on March 17, 2014 in the Historic Federal Building.
6. Sale of City -Owned Property - 2250 Washington Street: City Manager
recommending that a public hearing be set for March 17, 2014, for the purpose of
disposing of City -owned real estate at 2250 Washington Street to Jodie L. Evans. Upon
motion the documents were received and filed and Resolution No. 64-14 Resolution of
Intention to dispose of City -owned property, specifically, Lot 1 of Lot 4 In Lot 103 In L.H.
Langworthy's Addition in the City of Dubuque, Iowa, according to the recorded Plat
thereof in Book of Plats #12, Page 65 — 2250 Washington Street was adopted setting a
public hearing for a meeting to commence at 6:30 p.m. on March 17, 2014 in the
Historic Federal Building.
BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their application to the
following board/commission:
1. Housing Commission: One, 3 -year term through August 17, 2016 (Vacant term of
Root), Applicant: David Wall, 333 W. 17th St. Apt. #19. Mr. Wall spoke in support of his
appointment.
Appointments to the following commissions made at this meeting:
2. Civic Center Advisory Commission: One, 3 -year term through June 29, 2016
(Expired term of Hill). Applicant: McKenzie Hill, 394 YZ Bluff St., #2. Motion by Braig to
appoint McKenzie Hill to a 3 -year term through June 29, 2016. Seconded by Resnick.
Motion carried 7-0.
3. Housing Code Appeals Board: One, 3 -year term through January 11, 2017
(Expired term of Young). Applicant: David Young, 1594 Central Ave. Motion by Connors
to appoint David Young to a 3 -year term through January 11, 2017. Seconded by Lynch
Motion carried 7-0.
2. Mechanical Board: Two, 3 -year terms through March 16, 2017 (Expiring terms of
Giese and Hillard). Applicants: Tom Giese, 395 Villa St. Gary Hillard, 2826 Muscatine
St. Motion by Jones to appoint both Tom Giese and Gary Hillard to 3 -year terms
through March 16, 2017. Seconded by Connors. Motion carried 7-0.
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PUBLIC HEARING
Upon motion the rules were suspended allowing anyone present to address the City
Council on the following items.
1. Iowa and Locust Street Parking Ramps Repair Project: Proof of publication on
notice of public hearing to consider the approval of plans, specifications form of contract
and estimated cost for the Iowa and Locust Street Parking Ramps Repair Project.
Motion by Connors to receive and file the documents and adopt Resolution No. 65-14
Approval of plans, specifications, form of contract, and estimated cost for the Iowa and
Locust Street Parking Ramps Repair Project. Seconded by Jones. Parking System
Supervisor Tim Horsfield provided a description of the project stating that it was
preventative maintenance work. Motion carried 7-0.
Upon motion the rules were reinstated limiting discussion to the City Council.
ACTION ITEMS
1. Greater Dubuque Development Corporation - Quarterly Update: President and
CEO Rick Dickinson presented a verbal report update on the activities of the Greater
Dubuque Development Corporation. Motion by Lynch to receive and file the information.
Seconded by Resnick. Motion carried 7-0. Mr. Dickinson thanked the City Council and
informed them of Dubuque being highlighted in the Site Selection Magazine for 20 new
city projects of 2013. He then addressed the recent announcement by Kendall Hunt to
close its local distribution center and the assistance GDDC can provide its employees.
2. ITC Midwest Projects Overview: Angela Jordan, Area Manager of Local
Government and Community Affairs; and Mark Ryan, Project Engineer, for ITC Midwest
presented on the company's recent and planned regional electrical transmission
projects, and one that may involve the City of Dubuque and a possible river crossing
project. City Manager Van Milligen reminded Council of the public hearing process
adopted by the City for such projects. Motion by Connors to receive and file the
documents. Seconded by Braig. Motion carried 7-0.
3. Multicultural Family Center Annual Report: Multicultural Family Center Board and
Director Abeni El Amin presented the 2012-2013 Multicultural Family Center Annual
Report, which was distributed to those in attendance. Ms. El Amin, joined by volunteer
staff Sara Peterson, and Innocent Chia, acknowledged staff and board members and
provided information on the Center's most popular programs, planned programs, ethnic
breakdown of users, and webpage information. Motion by Connors to receive and file
the information. Seconded by Braig. Motion carried 7-0.
4. Tour Dubuque - Trail and Park Use Agreement: City Manager recommending
allowing Tour Dubuque Trikkes on the Riverwalk and other areas approved by the City
with a one-year trial period as approved by the Park and Recreation Advisory
Commission. Motion by Lynch to receive and file the documents and approve the
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recommendation. Seconded by Connors. Leisure Services Manager Marie Ware
responded to questions regarding what areas where Trikkes are allowed and the
company's regulatory and monitoring process. Motion carried 7-0.
5. Code of Ordinances Amendment - Title 10 Waiver Policy for Special Events: City
Manager recommending approval of an ordinance establishing a Special Event Waiver
process and approval of the recommended Special Event Waiver Policy. Motion by
Jones to consider the first reading of a proposed ordinance that amends City of
Dubuque Code of Ordinances Title 10 Public Ways and Property, Chapter 4 Parades
and Assemblies; and amending Title 10 Public Ways and Property by adding a new
Chapter 8, Valet Drop Off Parking; Permit Requirements Seconded by Connors.
Assistant City Manager Cindy Steinhauser and Assistant City Attorney Crenna Brumwell
responded to questions regarding specific language. Motion failed 3-4 with Sutton,
Braig, Lynch, and Resnick voting nay.
Motion by Jones to return the item to staff to clarify language and submission to a
future Council meeting. Seconded by Braig. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Jones acknowledged Human Rights Commissioner Jeff Lenhart's
efforts regarding his homelessness project in Washington, D.C. and congratulated Joey
Taylor on her appointment as president of the Dubuque United Way.
Council Member Resnick acknowledged the efforts of city staff who have been
working outside during this winter's cold temperatures.
PUBLIC INPUT
Terry Stewart, 460 Summit Street, representing Citizens for Community
Improvement, inquired about the status of a recent request to Council to regulate
payday lending institutions.
Allen Troupe, 2003 Key Way, addressed the City Council regarding the proposed
special events ordinance and was gaveled off for making inappropriate statements.
Rick Miescke, 3199 Sheridan Road, addressed City Council about his concerns
regarding the City's debt limit and taxes.
Dave Wallen, 1490 N. Grandview Avenue, addressed the City Council regarding his
pleasure with the new exercise facility at Stonehill Care Center and suggested that
GDDC include the facility in their informational brochures.
There being no further business, upon motion the City Council adjourned at 8:27 p.m.
1t 3/12
/s/Kevin S. Firnstahl, CMC
City Clerk
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