Minutes_Library Board of Trustees 2 6 14Carnegie -Stout Public Library
Board of Trustees
Special Meeting Minutes of February 6, 2014
The Board of Trustees of the Carnegie -Stout Public Library (C -SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, February 6, 2014.
Present: President Mike Willis; Board Secretary Frederick Miller; Trustee
Daniel Boice; Trustee Paula Connors; Trustee Diann Guns;
Library Director Susan Henricks; Recorder Denette Kellogg, and
Secretary Jennifer Long
Excused: Vice President Jenny Weiss and Trustee John Anderson -Bricker
1. President Mike Willis called the meeting to order at 4:02 p.m. and the agenda
was adopted.
"Moved to adopt the meeting agenda of Thursday, February 6,
2014."
Motion: Connors
Second: Guns
Vote: Aye -5; Nay — 0
2. Action Items — Fiscal Year 2015 (FY15) Budget Request (Recommendations and
Approval): Henricks provided the FY15 Budget Request and Annual Report
presentation to the Board. The presentation highlighted the addition to the
online collection of the following resources:
• OneClickdigital provides downloadable audiobooks for patrons' electronic
devices
• Freegal provides access to seven million songs which can be downloaded to
patrons' electronic devices
• Home Improvement Center provides a resource for home repairs
• Small Engine Repair provides a resource for repair of generators and other
small engines
• Small Business Center provides resources to assist patrons with starting
their own businesses
• Zinio provides digital copies of hundreds of magazines for patrons'
computers or electronic devices.
The presentation also highlighted the fact that the library anticipated certification
in all five categories of the Petal Project: staff education, energy conservation,
pollution prevention, water reduction, and water conservation. Also presented
was the Portable Digital Media Lab, which is a new program designed for
outreach to youth who do not have access to new technologies. The project was
made possible by a major grant from the Library Foundation, Best Buy, and
smaller grants from the State Library of Iowa and IBM as well as a partnership
with Loras College.
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The presentation included the Library's new mission statement and the fact that
the Library Board will complete the development of a new strategic plan.
Henricks concluded the presentation with the Improvement Level Decision
Packages (IP) and Capital Improvement Program (CIP) requests for FY15:
• book drop remediation
• building repair and tuck -pointing
• motors for the air handling units (AHU)
• repair to the first floor sanitary line
• iPads
• epoxy coating for the chiller
• web site refresh
The City Manager's recommendations for funding did not include the epoxy
coating for the chiller or the request for the website to be refreshed.
The Board discussed the presentation and recommended that the CIP for the
epoxy coating for the chiller be requested at the City Council Meeting. The
Board expressed concern that because of the current issue with the chiller, more
water must be run through the system and is wasted. The Board also discussed
the possibility of including the epoxy coating request in the CIP for the motors
for the AHU. The Board also recommended the web site refresh project be
requested for funding by the City Council.
"Moved to approve the budget presentation to include the
requests for the epoxy coating for the chiller and website refresh/'
Motion: Guns
Second: Miller
Vote: Aye — 5; Nay — 0
Henricks reported she will make the requested changes for the budget
presentation to the City Council on Wednesday, February 12, 2014.
3. Library Board Adjournment - The Board adjourned at 4:48 p.m.
"Motion to adjourn.'
Motion: Connors
Second: Miller
Vote: Aye — 5; Nay — 0
Frederick K. Miller, Board Secretary
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