HMA Resurfacing Project_White Street, 11th to 21st StreetsTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
SUBJECT: White Street HMA Resurfacing with Milling Project, from 11th to 21st Street
Iowa DOT Project No. NHSN-52-2(132)--2R-31
Iowa DOT Agreement No. 2014-16-271
CIP 3602483, 7201081, 3001615, 3602442, 7401405
DATE: March 10, 2014
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the White Street HMA Resurfacing with Milling Project from 11th to 21st Street, and
further recommends that a public hearing be set for April 7, 2014.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
7-
Mic ael C. Van Milligen
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MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DJThE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Dubuque
krerd
Al4malca City
2007 • 2012 • 2013
SUBJECT: White Street HMA Resurfacing with Milling Project, from 11th to 21st Street
Iowa DOT Project No. NHSN-52-2(132)--2R-31
Iowa DOT Agreement No. 2014-16-271
CIP 3602483, 7201081, 3001615, 3602442, 7401405
DATE: March 7, 2014
INTRODUCTION
The enclosed resolutions authorize the initiation of the public bidding procedure for the
White Street HMA Resurfacing With Milling Project, from 11th to 21st Street.
BACKGROUND
The White Street HMA Resurfacing Project, from 11th to 21st Street is Phase 2 of a 4 -
Phase project that is a joint partnership between the City and the Iowa Department of
Transportation (Iowa DOT). The joint venture includes Phase 1 - Central Avenue HMA
Resurfacing Project, from 21st to 32nd Street (completed in 2011), Phase 2 - White
Street HMA Resurfacing Project, from 11th to 21st Street (scheduled for construction
2014), Phase 3 - Central Avenue HMA Resurfacing Project, from 9th to 21st Street and
Phase 4 — 11th Street HMA Resurfacing Project, from White to Elm Street.
DISCUSSION
The White Street Resurfacing Project, from 11th to 21st Street will provide for the
following improvements:
• Pavement milling on U.S. 52 (White Street) between 11th and 21st Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub -base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer intake reconstruction.
• Installation of ADA pedestrian access curb ramps (37 total).
• Water main improvements.
• Traffic signal improvements at 14th 17th and 20th.
Through the cooperative agreement, the Iowa DOT will be responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet
in each direction from roadway centerline) and 50% of the costs associated with the
pedestrian access curb ramps at all the intersection quadrants on U.S. 52 (White
Street). The City will be responsible for the costs associated with pavement
rehabilitation of the parking lanes and the costs for curb and sidewalk replacement,
underground utility work, 50% of the costs associated with the pedestrian access curb
ramps at all the intersection quadrants on U.S. 52 (White Street) and landscape
restoration. All other associated costs, such as engineering design, contract
administration, construction engineering and inspection will be funded solely with City
funding.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans &Specifications
Public Hearing on Plans & Specifications
Pre -Bid Construction Conference
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract (Subject to IDOT Approval)
Project Completion Date
PUBLIC OUTREACH
March 17, 2014
March 21, 2014
March 21, 2014
April 7, 2014
March 27, 2014
April 10, 2014
April 21, 2014
October 31, 2014
The City will host an informational meeting for businesses on Friday, March 14th, at City
Hall. City staff provided an overview of the White Street Resurfacing Project to those
impacted businesses along the corridor, reviewed the proposed traffic control plan as
well as vehicular / pedestrian access, reviewed the project schedule, and responded to
feedback and questions. The City will also host a general public informational meeting
on April 3rd at Prescott School for property owners along White Street project corridor.
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the White Street HMA Resurfacing with Milling
Project, from 11th to 21st Street is as follows:
Estimate
Construction Contract $1,038,776.27
Pre -purchased Traffic Signal Equipment 60,101.00
Contingency 103,877.63
Administration, Design, Construction Engineering & Inspection 103,877.63
Total Project Cost $1,306,632.53
The project funding summary is as follows:
CIP No. Fund Description
3602483 Iowa DOT Funding
3602483 Hwy 52 - White Street Pavement Rehabilitation
7201081 Catch Basin Replacement
7101335 Sanitary Manhole Replacement
3001615 Pre -purchased Traffic Signal Equipment - Mastarms
3602442 Pre -purchased Traffic Signal Equipment - Cabinets
3001615 Traffic Signal Intersection Reconstruction
7401405 Water Main Replacement
Total Project Funding
Fund Amount
$ 451,692.82
475,976.89
38,787.42
11,387.20
14,384.00
45,717.00
199,464.61
69,222.59
$ 1,306,632.53
The City currently has $548,900 budgeted in FY14 to cover the City's portion of the
pavement rehabilitation costs and all other associated costs, such as engineering
design, contract administration, construction engineering and inspection.
** The funding sources identified to cover the associated costs for the traffic signal
improvements at 14th, 17th and 20th Streets are listed below. To simplify the allocation
and tracking of project costs, the CIP amounts listed below will be transferred to the
Traffic Signal Intersection Reconstruction CIP (3001615) as part of the FY14 Budget
Amendment Process.
CIP No. Fund Description
3001615 Traffic Signal Intersection Reconstruction
3001266 Traffic Signal Innerconnect Conduit Replacement
3001017 Traffic Optic Conduit - Paving Projects
3001133 Traffic Signal Mastarm Retrofit
2501916 LED Re -Lamp Schedule
3001549 Street Light Replacement / New City Owned
3001011 Signalization Program
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$ 60,648.00
10,000.00
9,227.00
81,101.00
10,000.00
10,000.00
18 488.61
$ 199,464.61
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for bids through adoption of the enclosed
resolutions for the White Street HMA Resurfacing with Milling Project, from 11th to 21st
Street.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Dave Ness, Traffic Engineer
Greg Doeden, Civil Engineer
Duane Richter, Civil Engineer
RESOLUTION NO. 84-14
WHITE STREET HMA RESURFACING WITH MILLING PROJECT
FROM 11TH TO 21ST STREET
IOWA DOT PROJECT NO. NHSN-052-2(132)--2R-31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for White Street
HMA Resurfacing with Milling Project, from 11th to 21st Street, Iowa DOT Project No. NHSN-052-
2(132)--2R-31, in the estimated amount $1,306,632.53, are hereby preliminarily approved and
ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 7th day of April, 2014 at 6:30 p.m. in the Historic Federal
Building Council Chambers at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of said
Project, and the City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty
days prior to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The White Street HMA Resurfacing with Milling Project, from 11th to 21st Street, Iowa DOT
Project No. NHSN-052-2(132)--2R-31 is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not Tess than four but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 10th day of April, 2014. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 21st day
of April, 2014, in the Historic Federal Building Council Chambers (second floor), 350 West 6
Street, Dubuque, Iowa.
Passed, adopted and approved this 17th day of March, 2014.
Attest:
1
Kevin
irnstahl,
MC,
ity Clerk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE WHITE STREET HMA
RESURFACING WITH MILLING PROJECT, FROM 11TH TO 21ST STREET, IOWA
DOT PROJECT NO. NHSN-052-2(132)--2R-31
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the White Street HMA Resurfacing with Milling Project, from 11th to
21st Street, Iowa DOT Project No. NHSN-052-2(132)--2R-31, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 7th day of April, 2014, in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
• Pavement milling on U.S. 52 (White Street) between 11th and 21st Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub -base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer intake reconstruction.
• Installation of ADA pedestrian access curb ramps (37 total).
• Water main improvements.
• Traffic signal improvements at 14th, 17th and 20th.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
2014.
Published by order of the City Council given on the day of
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WHITE STREET HMA RESURFACING WITH MILLING PROJECT
FROM 11TH TO 21ST STREET
IOWA DOT PROJECT NO. NHSN-52-2(132)--2R-31
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on April 10, 2014, in
the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on April 10, 2014, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City
Council (Council) at its meeting on April 21, 2014. The City of Dubuque, Iowa, reserves
the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by October 31, 2014.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on a state -chartered or federally chartered bank, or a certified
share draft drawn on a state -chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Paper copies of the construction documents may be obtained at
the Engineering Department, City Hall — Second Floor, 50 West 13th Street, Dubuque,
Iowa 52001 beginning March 21, 2014. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
White Street HMA Resurfacing Project, from 11th to 21st Street:
• Pavement milling on U.S. 52 (White Street) between 11th and 21st Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub -base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer intake reconstruction.
• Installation of ADA pedestrian access curb ramps (37 total).
• Water main improvements.
• Traffic signal improvements at 14
17tn and 20th.
Pre -Bid Construction Conference. Each prospective bidder is encouraged to attend
the Pre -Bid Construction Conference to be held at 10 AM on March 27, 2014, at the
Conference Room A, City Hall, 50 West 13th Street, Dubuque, Iowa. Attendance by all
prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, March 21, 2014.