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Dubuque Intermodal Transportation Center_Approval of PlansTHE CITY OF Dui Masterpiece on the Mississippi Dubuque band AI -America City r 2007 • 2012 • 2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Final Approval of Plans and Specifications for Dubuque Intermodal Transportation Center DATE: March 10, 2014 Parking Division Manager Tim Horsfield recommends City Council final approval of the plans, specifications and estimated cost of $14,835,000, which is $1,521,655 higher than the previous estimate of Phase 1 of the Dubuque Intermodal Transportation Center Project. The City of Dubuque was awarded an $8,000,000 State of Good Repair grant to be used for an Intermodal Center adjacent to the Historic Millwork District. The Intermodal Center has three components; parking, terminal and bus storage. The parking and the terminal are the main priorities for the grant funds with any remaining funds for the bus storage facility. Based on the parking needs for the Historic Millwork District and the terminal portion of the Intermodal facility the City had planned to utilize 75% of the $8,000,000 State of Good Repair funding for the Intermodal Center and shift the remaining funds to the Bus Storage and Maintenance Facility, which is the second phase of the project. If the remaining State of Good Repair funds are not shifted to the Bus Storage and Maintenance Facility after the Intermodal is constructed, the funds will be recaptured by the FTA and reallocated to other projects. The Intermodal Center is designed to improve access to transportation services in and around the City of Dubuque, as it will provide a center at which all modes of transportation will be accessed including: pedestrian, bicycle, Park -n -Ride, intercity buses (Burlington -Trailways and Lamers), taxis, hotel shuttles, and area public transit service (The Jule and the Regional Transit Authority or "RTA"). The parking ramp component, 3 levels - 92 transit dependent and 200 non -transit dependent spaces, will provide parking for users of public transit, staff based in the intermodal center and the general public. The facility will also provide bicycle storage to support commuter travel or recreational use. The approved feasibility study by Federal Transit Authority (FTA) accommodates all improvements listed above with the City contributing $ 6,526,545 in local funds toward the 200 general public parking and FTA State of Good Repair Grant contributing $6,263,105 million to complete the project. There is also an IDOT Intercity Bus Grant in the amount of $199,916 for the project. Over the past 12-16 months the design of the facility has been reviewed by the Federal Transportation Administration, State Historic Preservation Officials, and local review boards and has met approval from all of the reviewing bodies. The City has also conducted value engineering in which some non -architectural components of the facility were adjusted or eliminated in order to work within budget guidelines without compromising the efficiency or operability of the facility. On December 2, 2013, a presentation was made to the City Council providing budget information and an engineer's estimates of cost available at that time. This was presented when the design documents were in the construction document phase and were at 60% completion. At the current time, all of the cost estimates are based on 90% construction document completion. There are two main reasons for the $1,521,655 increase in projected costs. First of all, having come closer to finalizing all of the plans and specifications, design adjustments were made, specific materials and quantities were better established along with anticipated market cost for materials, caused a projected increase of $1,161,850. In addition to this cost, it was decided that the contingency for the project needed to be increased from $500,000 to 10% of the estimated project cost due in large part to the project site. This represents an increase of $709,805 in contingency. Also there is an adjustment in the Architect/Engineering cost, this is an adjustment from estimated to actual cost per contract. The estimated project costs have increased a total of $1,521,655. Of this amount, The Federal Transportation Administration share will be $232,759 (92 spaces) and the City's portion will be $1,288,896 (200 spaces). Regarding the City's additional responsibility, Budget Director Jennifer Larson indicates that there is sufficient capacity in the Greater Downtown Urban Renewal District TIF to cover the cost. Phase III of this project will be the construction of the Bus Storage and Maintenance Facility. This project is not schedule to begin design until all budgetary items are established on the intermodal project. At the current time, there is an estimated budget shortfall in that project of $626,000. In the near future, staff will be recommending the construction of an additional parking lot just to the north of the transit center on the east side of Elm Street. The current engineer's estimate on that project is $550,000 with that funding being part the Historic Millwork District Parking CIP which is separate from the funding source for the intermodal center. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen 2 MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Tim Horsfield, Parking Division Manager 3 THE CITY OF DUB Masterpiece on the Mississippi Dubuque kiAtZidi AO -America City 1111 r 2007 - 2012 - 2013 March 7, 2014 To: Michael C. Van Milligen, City Manager From: Tim Horsfield, Parking Division Manager Parking Division 830 Bluff Street Dubuque, IA 52001 563-589.4267 www. cityofdubuque. org/parking Subject: Final Approval Plans and Specifications for Dubuque Intermodal Transportation Center Background The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to be used for an Intermodal Center adjacent to the Historic Millwork District. The Intermodal Center has three components; parking, terminal and bus storage. The parking and the terminal are the main priorities for the grant funds with any remaining funds for the bus storage facility. Based on the parking needs for the Historic Millwork District and the terminal portion of the Intermodal facility the City had planned to utilize 75% of the $8,000,000 SGR funding for the Intermodal Center and shift the remaining funds to the Bus Storage and Maintenance Facility (BSMF), which is the second phase of the project. If the remaining SGR funds are not shifted to the BSMF after the Intermodal is constructed, the funds will be recaptured by the FTA and reallocated to other projects. The Intermodal Center is designed to improve access to transportation services in and around the City of Dubuque, as it will provide a center at which all modes of transportation will be accessed including: pedestrian, bicycle, Park -n -Ride, intercity buses (Burlington - Trailways and Lamers), taxis, hotel shuttles, and area public transit service (The Jule and the Regional Transit Authority or "RTA"). The parking ramp component, 3 levels - 92 transit dependent and 200 non -transit dependent spaces, will provide parking for users of public transit, staff based in the intermodal center and the general public. The facility will also provide bicycle storage to support commuter travel or recreational use. The approved feasibility study by Federal Transit Authority (FTA) accommodates all improvements listed above with the City contributing $ 6,526,545 in local funds toward the 200 general public parking and FTA State of Good Repair Grant contributing $6,263,105 million to complete the project. There is also an IDOT Intercity Bus Grant in the amount of $199,916 for the project. 1 Discussion Following the site selection process, architectural firm Neumann Monson from Iowa City/Des Moines was awarded the design of the intermodal facility. Over the past 12-16 months the design of the facility has been reviewed by the Federal Transportation Administration, State Historic Preservation Officials, and local review boards and has met approval from all of the reviewing bodies. We have also been through sessions of value engineering in which some non -architectural components of the facility have be adjusted or eliminated in order to work within budget guidelines without compromising the efficiency or operability of the facility. The value engineering is also a required process by FTA. On December 2, 2013, a presentation was made to the City Council providing budget information and an engineer's estimates of cost available at that time. This was presented when the design documents were in the construction document phase and were at 60% completion. At the current time, all of the cost estimates are based on 90% construction document completion. Below, you will find a table that indicates the differences between cost estimates at 60% (December 2, 2013) and this meeting. The table below shows the Intermodal Center modified budget that was approved by City Council on December 2, 2013 as compared to the modified budget being recommended at the March 3, 2014 City Council Meeting. Project Cost Modified Budget Approved (12/2/13 & 2/3/14) Modified Budget Recommendation (3/3/14) Difference Terminal $4,645,188 $4,725,550 $ 80,362 Parking Facility $6,291,012 $7,372,500 $1,081,488 Contingency $ 500,000 $1,209,805 $ 709,805 Architect/Engineering $1,132,894 $ 782,894 $ (350,000) Property Acquisition* $ 495,000 $ 495,000 $ - Construction Admin $ 125,000 $ 125,000 $ - ECIA — Admin Cost $ 65,000 $ 65,000 $ - City - Admin Cost $ 60,000 $ 60,000 $ - Total $13,314,094 $14,835,749 $ 1,521,655 *The property acquisition budget was approved at the February 3, 2014 City Council meeting. The table below shows how the increased budget will be funded. Funding Difference FTA $ 232,759 City GDTIF $1,288,896 Total $1,521,655 2 There are two main reasons for the increase. First of all, having come closer to finalizing all of the plans and specifications, design adjustments were made, specific materials and quantities were better established along with anticipated market cost for materials, caused a projected increase of $1,161,850. In addition to this cost, it was decided that the contingency for the project needed to be increased from $500,000 to 10% of the estimated project cost due in large to the project site. This represents an increase of $709,805 in contingency. Also on the table, you will notice an adjustment in the Architect/Engineering cost, this is an adjustment from estimated to actual cost per contract. So, as the table represents, our estimated project costs have increased a total of $1,521,655. Of this amount, The Federal Transportation Administration share will be $232,759 (92 spaces) and the City's portion will be $1,288,896 (200 spaces). Regarding the City's additional responsibility, Budget Director Jennifer Larson indicates that there is sufficient capacity in the Greater Downtown Urban Renewal District TIF to cover the cost. Phase III of this project will be the construction of the Bus Storage and Maintenance Facility. This project is not schedule to begin design until all budgetary items are established on the intermodal project. At the current time, there is an estimated budget shortfall in that project of $626,000. In the near future, we will be bringing to you for your approval, the construction of an additional parking lot just to the north of the transit center on the east side of Elm Street. The current engineer's estimate on that project is $550,000 with that funding being part the Historic Millwork District Parking CIP which is separate from the funding source for the intermodal center. Modified Budget Impact City of Dubuque Funding $ 7,815,441 Federal Department of Transportation Grant # IA -04-0124-00 $ 6,325,392 IDOT Intercity Bus Grant $ 199,916 Historic Millwork Parking CIP $ 495,000 Total: $ 14,835,749 This funding projection is based off of the current architects and engineers cost estimate. 3 Project Schedule March 3, 2014 March 7, 2014 March 7, 2014 March 17, 2014 March 25, 2014 April 8, 2014 April 21, 2014 Completion Date Initiate Bidding Process/Set Public Hearing Publish Notice to Bidders, Advertise for Bids Publish Public Hearing on Plans and Specs Public Hearing on Plans and Specifications Pre -Bid Meeting Receipt of Bids (Bid Letting) Award of Bid by City Council 365 Calendar Days from Notice to Proceed Recommendation I recommend that the City Council give final approval to the construction plans and specifications for the Dubuque Intermodal Transportation Center. 4 RESOLUTION NO. 94-14 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR DUBUQUE INTERMODAL TRANSPORTATION CENTER NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, and form of contract now on file in the Office of the City Clerk and the estimated cost for the Dubuque Intermodal Transportation Center in the estimated amount, $14,430,944 is hereby approved. Passed, adopted and approved thisl7th day of March, 2014. Roy D. Buol, Mayor Attest: F:\USERS\Parking Division\Iowa & Locust Parking Ramp Repair Project\Resolution Adopting Plans and Specifications Iowa Locust Ramps Repair Project.docx THE CITY OF DUB Masterpiece on the Mississippi Dubuque bfril All -America City 11 1' 2007 • 2012 • 2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Initiate Bidding for the Dubuque Intermodal Transportation Center DATE: February 20, 2014 Parking System Supervisor Tim Horsfield is recommending approval of the plans, specifications and estimated cost of $14,835,000, which is $1,521,655 higher than the previous estimate, of Phase 1 of the Dubuque Intermodal Transportation Center project, authorize advertisement of bids and set a public hearing for March 17, 2014. I concur with the recommendation and respectfully request Mayor and City Council approval. Pirti Mic ael C. Van Milligen MCVM:sv Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Maurice Jones, Economic Development Director Tim Horsfield, Parking Division Manager THE CITY OF Dui Masterpiece on the Mississippi 2007.2012 2013 Dubuque kinarld All -America City '1111' Parking Division 830 Bluff Street Dubuque, IA 52001 563-589.4267 www.cityofdubuque.org/parking February 26, 2014 To: Michael C. Van Milligen, City Manager From: Tim Horsfield, Parking Division Manager Subject: Initiate Bidding for the Dubuque Intermodal Transportation Center Background The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to be used for an Intermodal Center adjacent to the Historic Millwork District. The Intermodal Center has three components; parking, terminal and bus storage. The parking and the terminal are the main priorities for the grant funds with any remaining funds for the bus storage facility. Based on the parking needs for the Historic Millwork District and the terminal portion of the Intermodal facility the City had planned to utilize 75% of the $8,000,000 SGR funding for the Intermodal Center and shift the remaining funds to the Bus Storage and Maintenance Facility (BSMF), which is the second phase of the project. If the remaining SGR funds are not shifted to the BSMF after the Intermodal is constructed, the funds will be recaptured by the FTA and reallocated to other projects. The Intermodal Center is designed to improve access to transportation services in and around the City of Dubuque, as it will provide a center at which all modes of transportation will be accessed including: pedestrian, bicycle, Park -n -Ride, intercity buses (Burlington - Trailways and Lamers), taxis, hotel shuttles, and area public transit service (The Jule and the Regional Transit Authority or "RTA"). The parking ramp component, 3 levels - 92 transit dependent and 200 non -transit dependent spaces, will provide parking for users of public transit, staff based in the intermodal center and the general public. The facility will also provide bicycle storage to support commuter travel or recreational use. The approved feasibility study by Federal Transit Authority (FTA) accommodates all improvements listed above with the City contributing $ 6,526,545 in local funds toward the 200 general public parking and FTA State of Good Repair Grant contributing $6,263,105 million to complete the project. There is also an IDOT Intercity Bus Grant in the amount of $199,916 for the project. 1 Discussion Following the site selection process, architectural firm Neumann Monson from Iowa CitylDes Moines was awarded the design of the intermodal facility. Over the past 12-16 months the design of the facility has been reviewed by the Federal Transportation Administration, State Historic Preservation Officials, and local review boards and has met approval from all of the reviewing bodies. We have also been through sessions of value engineering in which some non -architectural components of the facility have be adjusted or eliminated in order to work within budget guidelines without compromising the efficiency or operability of the facility. The value engineering is also a required process by FTA. On December 2, 2013, a presentation was made to the City Council providing budget information and an engineer's estimates of cost available at that time. This was presented when the design documents were in the construction document phase and were at 60% completion. At the current time, all of the cost estimates are based on 90% construction document completion. Below, you will find a table that indicates the differences between cost estimates at 60% (December 2, 2013) and this meeting. The table below shows the Intermodal Center modified budget that was approved by City Council on December 2, 2013 as compared to the modified budget being recommended at the March 3, 2014 City Council Meeting. Project Cost Modified Budget Approved (12/2/13 & 2/3/14) Modified Budget Recommendation (3/3/14) Difference Terminal $4,645,188 $4,725,550 $ 80,362 Parking Facility $6,291,012 $7,372,500 $1,081,488 Contingency $ 500,000 $1,209,805 $ 709,805 Architect/Engineering $1,132,894 $ 782,894 $ (350,000) Property Acquisition* $ 495,000 $ 495,000 $ - Construction Admin $ 125,000 $ 125,000 $ - ECIA — Admin Cost $ 65,000 $ 65,000 $ - City - Admin Cost $ 60,000 $ 60,000 $ - Total $13,314,094 $14,835,749 $ 1,521,655 *The property acquisition budget was approved at the February 3, 2014 City Council meeting. The table below shows how the increased budget will be funded. Funding Difference FTA $ 232,759 City GDTIF $1,288,896 Total $1,521,655 2 There are two main reasons for the increase. First of all, having come closer to finalizing all of the plans and specifications, design adjustments were made, specific materials and quantities were better established along with anticipated market cost for materials, caused a projected increase of $1,161,850. In addition to this cost, it was decided that the contingency for the project needed to be increased from $500,000 to 10% of the estimated project cost due in large to the project site. This represents an increase of $709,805 in contingency. Also on the table, you will notice an adjustment in the Architect/Engineering cost, this is an adjustment from estimated to actual cost per contract. So, as the table represents, our estimated project costs have increased a total of $1,521,655. Of this amount, The Federal Transportation Administration share will be $232,759 (92 spaces) and the City's portion will be $1,288,896 (200 spaces). Regarding the City's additional responsibility, Budget Director Jennifer Larson indicates that there is sufficient capacity in the Greater Downtown Urban Renewal District TIF to cover the cost. Phase III of this project will be the construction of the Bus Storage and Maintenance Facility. This project is not schedule to begin design until all budgetary items are established on the intermodal project. At the current time, there is an estimated budget shortfall in that project of $626,000. In the near future, we will be bringing to you for your approval, the construction of an additional parking lot just to the north of the transit center on the east side of Elm Street. The current engineer's estimate on that project is $550,000 with that funding being part the Historic Millwork District Parking CIP which is separate from the funding source for the intermodal center. Modified Budget Impact City of Dubuque Funding $ 7,815,441 Federal Department of Transportation Grant # IA -04-0124-00 $ 6,325,392 IDOT Intercity Bus Grant $ 199,916 Historic Millwork Parking CIP $ 495,000 Total: $ 14,835,749 This funding projection is based off of the current architects and engineers cost estimate. 3 Project Schedule March 3, 2014 March 7, 2014 March 7, 2014 March 17, 2014 March 25, 2014 April 8, 2014 April 21, 2014 Completion Date Initiate Bidding Process/Set Public Hearing Publish Notice to Bidders, Advertise for Bids Publish Public Hearing on Plans and Specs Public Hearing on Plans and Specifications Pre -Bid Meeting Receipt of Bids (Bid Letting) Award of Bid by City Council 365 Calendar Days from Notice to Proceed Recommendation I recommend that the City Council give preliminary approval to the construction plans and specifications and establish March 17th as the date of public hearing and hereby authorize the City Clerk to advertise for bid proposals for the project. 4 a regional response to local needs February 21, 2014 Memo EC TO: FROM: Chandra Ravada, Transportation Director, ECIA CC: Michael Van Milligen, City Manager Maurice Jones, Economic Development Director Kelley Deutmeyer, Executive Director, ECIA Teri Goodmann, Assistant City Manager Tim Horsfield, Parking Division Manager Jenny Larson, Finance Director Candace Eudaley, Jule Transit Manager SUBJECT: Dubuque Intermodal Center Budget Update PURPOSE To provide an update on the budget for the Dubuque Intermodal Center, potential savings options based on Value Engineering options, and the estimated remaning funds for the Bus Storage and Maintenance Facility based on estimates provided by Neumann Munson Architects (NMA) for the Dubuque Intermodal Center. BACKGROUND The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to be used for an Intermodal Center adjacent to the Historic Millwork District. The Intermodal Center has three components; parking, terminal and bus storage. The parking and the terminal are the main priorities for the grant funds with any remaining funds for the bus storage facility. Based on the parking needs for the Historic Millwork District and the terminal portion of the Intermodal facility the City had planned to utilize 75% of the $8,000,000 SGR funding for the Intermodal Center and shift the remaining funds to the Bus Storage and Maintenance Facility (BSMF), which is the second phase of the project. If the remaining SGR funds are not shifted to the BSMF after the Intermodal is constructed, the funds will be recaptured by the FTA and reallocated to other projects. The Intermodal Center is designed to improve access to transportation services in and around the City of Dubuque, as it will provide a center at which all modes of transportation will be accessed including: pedestrian, bicycle, park'n'ride, intercity buses (Burlington -Trailways and Lamers), taxis, hotel shuttles, and area public transit service (The Jule and the Regional Transit Authority or "RTA"). The parking ramp component, 3 levels - 92 transit dependent and 200 non -transit dependent spaces, will provide parking for users of public transit, staff based in the intermodal center and the general public. The facility will also provide bicycle storage to support 1 Dubuque Metropolitan Area Transportation Study 1 Eastern Iowa Development Corporation 1 1 Eastern Iowa Regional Utility Services System 1 Eastern Iowa Regional Housing Authority 1 ECIA Business Growth, Inc. 1 Region 1 Employment and Training 1 ECIA Regional Planning Affiliation 1 Region 8 Regional Transit Authority 1 1 7600 Commerce Park, Dubuque, IA 52002 1 www.ecia.org 1 ecia@ecia.org 1 1 563.556.4166 1 Iowa only: 800.942.4648 1 Relay Iowa 800.735.2943 1 f: 563.556.0348 1 commuter travel or recreational use. The approved feasibility study by Federal Transit Authority (FTA) accommodates all improvements listed above with the City contributing $ 652 million in local funds toward the 200 general public parking and and FTA State of Good Repair Grant contributing $5.69 million to complete the project. The second portion of the project, the BSMF will provide housing for The Jule's brand-new fleet of clean diesel buses that were purchased with federal and state grant funds during 2011-2012, as well as reduce long term maintenance costs by replacing the existing 100 year old facility. The BSMF will also provide options for future expansion; reduce deadhead travel and potential delays of the service. The BSMF will be located on the Intermodal Campus at the site of the old City garage and will compliment the services provided at the Intermodal Center. The City hired IIW and Conlan Construction to develop a plan to construct the BSMF in multiple phases using any left over funding from the SGR grant. The City programed $ 433,307 in FY 14 and $939,206 in FY 15 for local match to the BSMF and Intermodal Center project. The BSMF remains a priority for the FTA in Kansas City. DISCUSSION As part of final design process, The City conducted two Value Engineering (VE) studies to reduce the cost of Dubuque Intermodal Center and Neumann Manson Architects (NMA) provided 90% Construction Drawing (CD) cost estimates. However, the 90% CD cost estimates increased from VE estimates as the estimators informed NMA that the project costs have been climbing at a more escalated rate than previously anticipated. The costs 90% CD cost also increased due to change in scope. The proposed location of the Intermodal Facility will be on a portion of properties that are currently owned by the State of Iowa. The City initiated discussions with the Iowa DOT regarding the disposal of the excess State of Iowa property. The Iowa DOT acknowledged they had no remaining interest in said property and agreed to dispose of said public property as permitted by Iowa Code. The three (3) State of Iowa properties that are impacted by the Intermodal Transportation Center project are identified as Parcel 254 (former Jacobson Steel), Parcel 293 (former Interstate Power) and Parcel 293A (former Pine Street, City of Dubuque). The following is a summary of the three (3) State of Iowa properties and the associated Offer to Buy amounts which are based on the appraised valuation: Parcel Summary Offered Purchase Price Parcel 254 (former Jacobson Steel) $400,000 Parcel 293 (former Interstate Power) $70,000 Parcel 293A (former Pine Street, City of Dubuque) $25,000 Total Acquisition Cost $495,000 Dubuque Intermodal Transportation Center Initially, the Intermodal Transportation Center budget included $100,000 for property acquisition based on the assumption that the State would dispose of the property at a reduced cost due to the "Transportation" purpose of the intermodal facility. However, based on a ruling by the Office of the Attorney General, since the property is not for a highway or bridge project, the dispose of said public property would need to follow the process per Iowa Code. Feasibility Study Budget The original 25% Design Drawing opinion of probable cost was done in December of 2011 as part 1 of our NMA scope. NMA used the RS Means (RS Means is a trusted name in construction costs for more than 70 years, RS Means offers annually updated construction cost information available in convenient online, eBook, book, or CD format — it is one of the construction industry's most dependable cost estimating solutions) to gauge the cost of escalation and used this criteria (and added a 2% inflation rate) to establish the project budget estimate to the FTA in the Spring of 2013. Table 1 below provides the original budget submitted to FTA in the Spring of 2013. This budget estimated a savings of $2.18 million in FTA funds that could be transferred to Bus Storage and Maintenance Facility. However, these changes in costs add $117,006 in local funds to the Dubuque Intermodal Facility. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements funds. Table 1: Budget for Intermodal Center (Feasibility Study) Terminal Contingency (10%) Parking Facility Contingency (10%) Consultant - Architect / Engineering Services Consultant - Construction Admin Services ECIA - Administrative Cost City - Administrative Cost Iowa DOT Property Acquisition Terminal Parking Lot "Estimate" Summary: FTA Grant Iowa DOT Intercity Bus Grant City Funds - Intermodal Facility CIP Historic Millwork Parking Improvements $ 4,459,078 $ 445,907.8 $ 5,891,100 $ 589,110.0 $ 1,132,894 $ 75,000 $ 65,000 $ 60,000 SUBTOTAL: $ 12,718,090 $ 495,000 $ 550,000 TOTAL: $ 13,763,090 $ 5,814,623 $ 199,916 $ 6,526,545 $ 1,045,000 FUNDING TOTAL: $ 13,586,084 SHORTFALL: $ 177,006 Budget Scenarios for Dubuque Intermodal Transportation Center Page 3 Feasibility Study + Additional Scope Bucket During the design process of the BSMF changes were made to the design to accommodate the needs of green space next to the parking structure. There were also changes in cost due to the foundation and an escalation of construction costs since the projects construction date moved from Fall 2013 to Spring 2014. The list below provides the changes and costs associated with them: • Adding restrooms in the parking ramp to accommodate the usage of green spaces + $61,500. • The cost of foundations and structural slab based on the soils testing + $300,000. • 2.5% Escalation Fall 2013 bid (per last estimate) to spring 2014 + $270,000. Overall the changes increase the cost of project by $784,462. Table 2 below provides the budget submitted to FTA + additional scope. This budget provides a savings of $1.89 million in FTA funds that could be transferred to the Bus Storage and Maintenance Facility. However, these changes in costs add $705, 910 in local funds to the Dubuque Intermodal Facility. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements funds. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements funds. Table 2: Budget for Intermodal Center (Feasbility Study+ additional scope) Terminal Contingency (10%) $ 462,479.0 Parking Facility Contingency (10%) $ 644,188.8 Consultant - Architect / Engineering Services $ 1,161,814 Consultant - Construction Admin Services $ 75,000 ECIA - Administrative Cost $ 65,000 City - Administrative Cost $ 60,000 SUBTOTAL: $ 13,535,160 $ 4,624,790 $ 6,441,888 Iowa DOT Property Acquisition Terminal Parking Lot "Estimate" $ 495,000 550,000 TOTAL: $ 14,580,160 Su mm arv: FTA Grant $ 6,102,789 Iowa DOT Intercity Bus Grant $ 199,916 City Funds - Intermodal Facility CIP 71111Trirr Historic Millwork Parking Improvements $ 1,045,000 FUNDING TOTAL: $ 13,874,250 SHORTFALL: $ 705,910 100% Desijin Drawinji (DD) Bucket In mid-October NMA issued a 100% DD pricing set and received the opinion of probable cost from their estimators for the Intermodal Center. The estimators informed NMA that the project costs have been climbing Budget Scenarios for Dubuque Intermodal Transportation Center Page 4 at a more escalated rate than previously anticipated which has now increased the Intermodal Center by $1.04 million from the Feasibility Study + Additional Scope Budget. Table 3 below provides the budget for 100% DD. This budget provides a savings of $954,114 million in SGR funds that can be transferred to the Bus Storage and Maintenance Facility but causes a shortfall of $1,097,647 that would have to come from local funds to complete the Dubuque Intermodal Center. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements funds. Table 3: Budget for Intermodal Center (100% Design Drawing Budget) Terminal Contingency (10%) $ 565,518.8 Parking Facility Contingency (10%) $ 660,581.2 Consultant - Architect / Engineering Services $ 1,132,894 Consultant - Construction Admin Services $ 125,000 ECIA - Administrative Cost $ 65,000 City - Administrative Cost $ 60,000 SUBTOTAL: $ 14,869,994 $ 5,655,188 $ 6,605,812 Iowa DOT Property Acquisition Terminal Parking Lot "Estimate" $ 495,000 $ 550,000 TOTAL: $ 15,914,994 Su mm ary: FTA Grant $ 7,045,886 Iowa DOT Intercity Bus Grant $ 199,916 City Funds - Intermodal Facility CIP Historic Millwork Parking Improvements $ 1,045,000 $ 6,526,545 FUNDING TOTAL: $ 14,817,347 SHORTFALL: $ 1,097,647 First Round VE Modifications Bucket City Staff and NMA staff worked together to reduce costs to get them closer to the original costs estimates submitted to the FTA for the project. The following are the list of line items that are discussed as part of first round of value engineering: Delete the Public Restrooms in the Parking Ramp ($61,500). • Using perforated steel in lieu of glass at the north walkway saves ($113,000). • Eliminating the roof at the bridge, reducing the width to 6'-8" and using perforated steel guardrails, saves ($292,000). • Redesigning the terminal saves ($880,000). Budget Scenarios for Dubuque Intermodal Transportation Center Page 5 Table 4 below provides the budget for first round VE modifications. This budget provides a savings of $2.04 million in FTA funds that could be transferred to Bus Storage and Maintenance facility but the city needs to add $670,076 in local funds to complete the Dubuque Intermodal Center. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements funds. Table 4: Budget for Intermodal Center (First Round VE Modifications Budget) Terminal Contingency (10%) $ 448,318.8 Parking Facility Contingency (10%) $ 639,951.2 Consultant - Architect / Engineering Services $ 1,132,894 Consultant - Construction Admin Services $ 125,000 ECIA - Administrative Cost $ 65,000 City - Administrative Cost $ 60,000 SUBTOTAL: $ 13,353,864 $ 4,483,188 $ 6,399,512 Iowa DOT Property Acquisition Terminal Parking Lot "Estimate" $ 495,000 $ 550,000 TOTAL: $ 14,398,864 Summary: FTA Grant $ 5,957,327 Iowa DOT Intercity Bus Grant $ 199,916 City Funds - Intermodal Facility CIP Historic Millwork Parking Improvements $ 1,045,000 FUNDING TOTAL: $ 13,728,788 SHORTFALL: $ 670,076 Second Round VE Modifications Budget The City staff and NMA staff continue to look for cost savings measures and came up with more reductions in addition to the first set of Value Engineering (VE) to reduce the costs and get them more in line with the original esitmates submitted to the FTA. The following is a list of line items that were discussed as part of the second round of value engineering in addition to first round of value engineering: • Reduce the terracotta 25% we could save ($130,000). • IPE cladding at lower portion of terminal ($50,000). • Further reduce height at one story mass ofterminal - by one foot ($10,000). Table 5 below provides the budget for second round VE modifications in addition to first round VE modifications. This budget provides a savings of $2.08 million in FTA funds that could be transferred to the Bus Storage and Maintenance Facility but the City needs to add $563,119 in local funds to complete the Budget Scenarios for Dubuque Intermodal Transportation Center Page 6 Dubuque Intermodal Center. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements funds. Table 5: Budget for Intermodal Center (Second Round VE Modifications Budget) Terminal Contingency (10%) Parking Facility Contingency (10%) Consultant - Architect 1 Engineering Services Consultant - Construction Admin Services ECIA - Administrative Cost City - Administrative Cost Iowa DOT Property Acquisition Terminal Parking Lot "Estimate" $ 4,483,188 $ 448,318.8 $ 6,269,512 $ 626,951.2 $ 1,132, 894 $ 125,000 S 65,000 $ 60,000 SUBTOTAL: $ 13,210,864 495,000 550,000 TOTAL: $ 14,255,864 Summary: FTA Grant $ 5,921,284 Iowa DOT Intercity Bus Grant $ 199,916 City Funds - Intermodal Facility CIP Historic Millwork Parking Improvements $ 6,526,545 $ 1,045,000 FUNDING TOTAL: $ 13,692,745 SHORTFALL: $ 563,119 VE Items After City Meeting The City staff and NMA presented VE 1 and VE 2 options and savings to City management. City management excluded some of the options including: deleting the public restrooms in the parking ramp and eliminating the roof at the bridge and added options including: removing the east elevator shaft and modifying the stair towers and using precast planks with a topping slab. The following are the list of line items that are under consideration and are left for future discussion after the meeting with City management: • Using perforated steel in lieu of glass at the north walkway saves ($113,000). • Redesigning the terminal saves ($880,000). • Reduce the terracotta 25% we could save ($130,000). • IPE cladding at lower portion of terminal ($50,000). • Further reduce height at one story mass ofterminal - by one foot ($10,000). • Removing the east elevator shaft and modifying the stair towers ($170,000). • Using precast planks with a topping slab ($30,000). • Change terra-cotta on the south to perforated metal panels - Deduct $60,000. Budget Scenarios for Dubuque Intermodal Transportation Center Page 7 • Change glass on the north to perforated metal panels — Deduct $39,000. • Taking the second floor off the terminal facility. This is not recommended because it changes the elevation of the structure and will necessitate reopening the feasibility study and resubmitting to SHPO for them to reopen their process. This could cause at least a 90 day delay in the project. Table 6 below provides the budget after meeting with City management. This budget provides a savings of $1.9 million in FTA funds that could be transferred to Bus Storage and Maintenance Facility but the city needs to add $616,448 in local funds to complete Dubuque Intermodal Center. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements funds. Table 6: Bud2et for Intermodal Facility (VE items after City meeting) Terminal Contingency (10%) Parking Facility Contingency (10%) Consultant - Architect / Engineering Services Consultant - Construction Admin Services ECIA - Administrative Cost City - Administrative Cost Iowa DOT Property Acquisition Terminal Parking Lot "Estimate" Summary: FTA Grant Iowa DOT Intercity Bus Grant City Funds - Intermodal Facility CIP Historic Millwork Parking Improvements $ 4,645,188 $ 464,518.8 $ 6,291,012 $ 629,101.2 $ 1,132,894 $ 125,000 $ 65,000 $ 60,000 SUBTOTAL: $ 13,412,714 $ 495,000 $ 550,000 TOTAL: $ 14,457,714 $ 6,069,805 $ 199,916 $ 6,526,545 $ 1,045,000 FUNDING TOTAL: $ 13,841,266 SHORTFALL: $ 616,448 90% Construction Drawinji (CD) Bud2et First week of February 2014 NMA issued a 90% CD pricing set and received the opinion of probable cost from their estimators for the Intermodal Center. The estimators informed NMA that the project costs have been climbing at a more escalated rate than previously anticipated which has now increased the Intermodal Center Budget when compared to Value Engineering. The following are the list of line items that contributed to the cost increase: • The overall foundations/structural slab designs for the 90% drawings have increased the costs for the parking structure. The final steel reinforcing design increased from DD to 90%. It should also be noted that the poor soils are contributing to approx. $450,000 in deep foundations and/or structure slab costs. Budget Scenarios for Dubuque Intermodal Transportation Center Page 8 • The stair towers have increased to account for the additional reinforcing for the soils classification for this site. • The curtain wall unit costs we believe to be a little higher than our experience would indicate however this is the conservative opinion of the pricing consultant. • There has also been an increase in costs for the additional camera locations. • There has also been an increase in costs for the additional access control points for the doors. • There has also been an increase in costs for the additional security intrusion system. • The construction contingency has been increased from 500,000 to 1,300,000 (roughly 10%) of the project cost. Table 7 below provides the budget after meeting with City management. This budget provides a savings of $1.67 million in FTA funds that could be transferred to Bus Storage and Maintenance Facility and $1.29 million deficit in local funds for the City. The City will pay $495,000 for Property Acquisition through Historic Millwork Parking Improvements Funds. Table 7: Budget for Intermodal Facility (90% CD) Terminal Contingency (10%) Parking Facility Contingency (10%) Consultant - Architect / Engineering Services Consultant - Construction Admin Services ECIA - Administrative Cost City - Administrative Cost Iowa DOT Property Acquisition Terminal Parking Lot "Estimate" Summary: FTA Grant Iowa DOT Intercity Bus Grant City Funds - Intermodal Facility CIP Historic Millwork Parking Improvements $ 4,725,550 $ 472,555.0 $ 7,372,500 $ 737,250.0 $ 782,894 $ 125,000 $ 65,000 $ 60,000 SUBTOTAL: $ 14,340,749 $ 495,000 $ 550,000 TOTAL: $ 15,385,749 $ 6,325,392 $ 199,916 $ 6,526,545 $ 1,045,000 FUNDING TOTAL: $ 14,096,853 SHORTFALL: $ 1,288,896 Budget Scenarios for Dubuque Intermodal Transportation Center Page 9 CONCLUSION The design team wants to provide the City information on change in costs of DITC and reasons for change. Overall the City will be short $1.29 million for DITC and $627,300 short for the Bus Storage Facility. Staff is advising not to use DMATS funds to fill $1.29 million short fall for DITC. Using DMATS funds will make the 200 parking spaces come under FTA regulations and will have impact on usage that the city is planning for. The $627,300 shortfall for Bus Storage Facility can be covered by DMATS funds as the project is 100% FTA proj ect. The other major change in the budget is the funding for property acquisition. Initially, the Intermodal Transportation Center budget included $100,000 for property acquisition based on the assumption that the State would dispose of the property at a reduced cost due to the "Transportation" purpose of the intermodal facility. However, based on a ruling by the Office of the Attorney General, since the property is not for a highway or bridge project, the dispose of said public property would need to follow the process per Iowa Code and City need to pay $495,000 based on the appraised evaluations. Please see attached final design images from Newman Munson Architects. Thank you for your consideration. Budget Scenarios for Dubuque Intermodal Transportation Center Page 10 HCSNOA Fal V r] 02 0 SildIAIVD TVCIOVIL131N13nonana project The site of the Dubuque Intermodal Transportation Campus is bounded by Washington Street, 9th Street, 11th Street, and the US 61/151 overpass and encompasses an area of approximately 120,000 square feet of new construction. The City of Dubuque has envisioned the facilities to accommodate the arrival of a passenger train connection between Dubuque and Chicago. Other components of the project include the construction of an elevated parking structure with a capacity for approximately 290 vehicles, with the potential of expanding it to a 450 car facility in the future; a Terminal building providing local and inter -state bus service, ticketing services for the Amtrak railway system, City transit office spaces, and public restrooms. The facilities within the Campus will also incorporate aspects that are pedestrian friendly and would be accessible via bike lanes. While technically only the parking facility falls within the historic Millwork District footprint, the overall design of the new Intermodal Transportation Campus adheres to the principles of the Secretary of the Interior's Standards for the Treatment of Historic Properties, specifically items dealing with new construction in historic districts: Item 3. Each property shall be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or elements from other historic properties, shall not be undertaken. Item 9. New additions, exterior alterations, or related new construction shall not destroy historic materials, features, and spatial relationships that characterize the property. The new work shall be differentiated from the old and shall be compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment. Item 10. New additions and adjacent or related new construction shall be undertaken in such a manner that, if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired. The design strategy for the Intermodal Campus seeks to make reference to the historic setting while consciously avoiding literal resemblance or directly working within other historic styles found in the district. It attempts to create an urban edge to the historic Millwork District and also create venues for open public spaces in the void spaces between the surrounding buildings. This approach also seeks to balance differentiation and compatibility of the new building within a historical context. The bay spacing of the parking structure has been minimized to attempt to resemble the uniform alignment, rhythm and width of the surrounding facades and also re- establish a strong edge to the street, reflecting the historic siting patterns of the district. The base of the parking structure provides the desire to minimize the visual impact of vehicles while also referencing the loading dock datum line of the adjacent buildings that helps express the distinction of floor heights between the street level and the upper levels of the structure. This referencing to context is also suggested by the reduction of composite form to abstract shapes with the building materials and making connections through massing, size, materials, and a restricted articulation of the facade, allowing the facility to be both "modern" and "contextual" at the same time. The selection of terracotta baguettes at the Parking facility and terracotta rainscreen wall systems at the Terminal building are utilized to complement the traditional brick construction of the district while also addressing the openness requirements of a parking structure and integrating advanced building technologies within the Intermodal Campus as strategies used to provide a contemporary interpretation of traditional design and detailing that are encouraged by the Downtown Design Guidelines. The proposed design of the Campus seeks to meet the City of Dubuque's goals of providing architectural aspects that enhance the overall aesthetics of the Millwork District and further contribute to the overall vitality of the area. DUBUQUE INTERMODAL CAMPUS NEUMANN MONSON ARCHITECTS NORTH ELEVATION DUBUQUE INTERMODAL CAMPUS NEUMANN MONSON ARCHITECTS SOUTH ELEVATION W.. 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Y. , 1:...1.. 11::'1 1111 1 1 ' 1' NEUMANN MONSON ARCHITECTS DUBUQUE INTERMODAL CAMPUS DUBUQUE INTERMODAL CAMPUS NEUMANN MONSON ARCHITECTS PEDESTRIAN BRIDGE_SOUTH TERMINAL DUBUQUE INTERMODAL CAMPUS NEUMANN MONSON ARCHITECTS MATERIAL PRECEDENT _IPE WOOD DUBUQUE INTERMODAL CAMPUS NEUMANN MONSON ARCHITECTS MATERIAL PRLCEDENT_PERFORATED METAL DUBUQUE INTERMODAL CAMPUS NcumAwwwowsomARCHITECTS MATERIAL PRFCFnFNT TFRRACCTTA DUBUQUE INTER MODAL CAMPUS NEUMANN MONSON ARCHITECTS RESOLUTION NO. 62-14 DUBUQUE INTERMODAL TRANSPORTATION CENTER PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Dubuque Intermodal Transportation Center in the estimated amount of $14,430,944, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. This project is partially funded by the Federal Transit Administration. A public hearing will be held on the 17th day of March, 2014, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Dubuque Intermodal Transportation Center Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. CST, on the 8th day of April, 2014. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 21st day of April, 2014, in the Historic Federal Building Council Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa. Passed, adopted and approved this 3rd day of March, 2014. Attest: / / /> Kevin irnstahl, C C, y Clerk oy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR DUBUQUE INTERMODAL TRANSPORTATION CENTER NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Dubuque Intermodal Transportation Center, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 17 day of March, 2014, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The Dubuque Intermodal Transportation Center will consist of a 3 level parking ramp consisting of 292 spaces along with an intermodal transportation center with offices for inter -city bus personnel, waiting areas for intra/inter-city public transportation. The parking facility will be considered an open structure, in conformance with International Building Code, containing sufficient openings to provide natural ventilation of all parking areas. Two stair towers on the east and west end and only the west tower will have an elevator. Vehicle entrances and exits will be on 9th Street on the south side and Washington Street on the west side of the ramp. Main entrances will be on the east side of Elm Street with a connected walkway between the ramp and transit center office/public area. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. 2014. Published by order of the City Council given on the day of Kevin S. Firnstahl, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT DUBUQUE INTERMODAL TRANSPORTATION CENTER Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising the improvement as stated below must be filed before 2:00 p.m. Central Time on April 8th, 2014, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. Central Time on April 8th, 2014, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its meeting on April 21, 2014. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on this public improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed within 365 calendar days. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the bidding documents may be obtained at Tri- State Blue Print & Framing Company (also known as Technigraphics), 696 Central Avenue, Dubuque, IA 52001. (Voice: (563) 556-3030.There is no plan deposit and the plans and specifications are available electronically by going to the City of Dubuque website at cityofdubuque.org. Statement of Federal Participation. This project will be partially funded with federal funds from the Federal Department of Transportation, Award # IA -04- 0124-00 and therefore is subject to the federal laws and regulations associated with that program. Federal Prevailing Wage Rate. This project will be partially funded with federal funds from the Federal Transit Administration based on grant approval and therefore is required to comply with all provisions of the Davis -Bacon Federal Prevailing Wage Act and related labor requirements and regulations. Buy America Provision. Equipment or products authorized to be purchased with federal funding awarded for this contract must be American-made to the maximum extent feasible, in accordance with Public Law 103-121, Sections 606(a) and (b). Administration. Each bid shall be accompanied by a satisfactory Bid Bond executed by the Bidder and an acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the United States, in the amount of ten percent (10%) of the bids submitted as security that the bidder will enter into a contract for doing the work and will give bond with proper securities for the faithful performance of the contract in the form attached to the construction documents. The successful bidder (Contractor) will be required to furnish a Performance Bond in an amount equal to one hundred percent (100%) of the contract price. Said bond is to be issued by a responsible surety company approved and acceptable to the City Council, and shall guarantee the faithful performance of the contract and terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations of the Contractor. The successful bidder (Contractor) will also be required to furnish a Payment Bond in the amount of 100% of the contract price that will guarantee the prompt payment of all subcontractors, suppliers, materials, labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations or non-payment on behalf of the Contractor. The successful bidder (Contractor) will also be required to furnish a Maintenance Bond that will guarantee the material, workmanship and maintenance of the improvements) constructed for a minimum period of two (2) years from and after its acceptance of the work under the Contract by the City Council of the City of Dubuque, Iowa, by reason of defects in workmanship or materials used in construction of said work. Sales Tax. The Contractor and approved subcontractors will be provided a Sales Tax Exemption Certificate to purchase, or withdraw from inventory, materials furnished for this project. No bid submitted by any Contractor which contains a condition or qualification shall be recognized or accepted by the City Council and any letter or communication accompanying the bid which contains a condition or qualification upon the bid which has the effect of qualifying or modifying any provision of the specifications in any manner will be rejected by the City Council as not responsive. All proposals must be made on blanks furnished by the City of Dubuque and each bidder will be required to state his prices for doing all the items in each section on which he makes a bid and for all things necessary to make a complete job. The Bidder's attention is directed to the City of Dubuque's Affirmative Action Program which is included in the Contract Specifications and the provisions thereof and hereby made a part of the Contract Documents by reference and incorporated therein. The Contractor, when requested by the City of Dubuque, will furnish a statement of his financial and practical qualifications as provided for in the General Requirements of the Specifications. The City Council reserves the right to reject any and all bids or to waive any technical ties and irregularities. General Nature of Public Improvement. The Dubuque Intermodal Transportation Center will consist of a 3 level parking ramp consisting of 292 spaces along with an intermodal transportation center with offices for inter -city bus personnel, waiting areas for intra/inter-city public transportation. The parking facility will be considered an open structure, in conformance with International Building Code, containing sufficient openings to provide natural ventilation of all parking areas. Two stair towers on the east and west end and only the west tower will have an elevator. Vehicle entrances and exits will be on 9th Street on the south side and Washington Street on the west side of the ramp. Main entrances will be on the east side of Elm Street with a connected walkway between the ramp and transit center office/public area. Pre -Bid Construction Conference. Attendance by all prospective general contractor bidders and the attendance of sub -contractor bidders is not mandatory, but highly recommended. The pre-bid construction conference is to be held at 1:00 PM Central Time on March 25th, 2014, at the Five Flags Civic Center — Majestic Room (Locust Street entrance, second level) at 405 Main Street, Dubuque, IA 52001. Published in the Telegraph Herald, March 7, 2014. IN THE DISTRICT COURT OF IOWA IN AND FOR DUBUQUE COUNTY Certification of Publication See attached Document I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following date(s): iark, 01 t and for which the charge is $ V Z a ( Subscribed to before me, Notary Public in and for Dubuque County, Iowa, ,20 this //%day of ARY kC, WESTERMEYER Commission Number 154885 My Comm. Exp, FEB. 1, 2017 Notary P`c in and for Dubuque County CITY OF DUBUQUE OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,: FORM OF CONTRACT, AND ESTIMATED COST FOR DUBUQUE INTERMODAL: TRANS- PORTATION CENTER NOTICE IS HEREBY GIVEN: The City Coun- cil of the City of Dubu- que, Iowa will hold a public hearing on the proposed plans, speci- fications, form of con- tract and estimated cost for the Dubuque Intermodal Transporta- tion Center, in accord- ance with the provi- sions of Chapter 26, 'I Code of Iowa, at 6:30 p.m., on the 17 day of March, 2014, in the His- toric Federal Building; Council Chambers (second floor), 350 West 6th Street, Dubu- que, Iowa. Said pro- posed plans, specifica- tions, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any inter- ested person may ap- pear and file objections thereto. The scope of the Proj- ect is as follows: The Dubuque Inter- modal Transporta- tion' Center will con- sist of a 3 level parking ramp consisting of 292 spaces along with an intermodal transporta- tion center with offices for inter -city bus per- sonnel, waiting areas for intra/inter-city pub- lic transportation. The parking facility will be considered an open structure, in con- formance with Interna- tional Building Code, containing sufficient openings to provide natural ventilation of all parking areas. Two stair towers on the east and west end and only the west tower will have an elevator, Vehicle entrances and exits will be on 9th Street on the south side and Washington Street on the west side of the ramp. Main en- trances will be on the east side of Elm Street with a connected walk- way between the ramp and transit center office/public area. Any visual or hearing- impaired persons needing special assis- tance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4100 or TDD at (563) 690-6678 at least 48 hours prior to the,meeting. 2:00 p.m. Central Time on,Aprii 8th,'2014, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. foreTransit Administration based on grant appro- val and therefore is`re- quired to `comply with all provisions of the Time :and Place Davis -Bacon Federal Sealed Proposals Prevailing Wage Act Will be Opened and and related labor re Considered. Sealed proposals will ' be opened and bids tabu- lated at 2:00 p.m. Cen- tral Time on April 8th, 2014, at City Hall --Con- ference': Room A, 50 West 13th Street, Du- buque, Iowa, for con- sideration by the City Council at its meeting on April 21, 2014. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for ,Com- mencement and Completion of Work. Work on this public im- provement shall be commenced within 10 days after the Notice to Proceed has been is- sued and shall be fully completed within 365 calendar days. Bid Security. Each bidder shall accompa- ny its bid with a bid se- curity as security that the successful bidder will enter into a con- tract for the work bid upon and will furnish after the award of con- tract a corporate sure- ty bond, acceptable to the governmental enti- ty, for the faithful per- formance of the con- tract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form i of a cashier's check or cer- tified check drawn on a state -chartered or fed- erally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satis- factory to the govern- mental entity. The bid bond shall contain no conditions excepted as provided in this sec- tion. Contract Docu- ments. Copies of the bidding documents maY be obtained at Tri- State Blue Print & Framing Company (al- so known as Tech- nigraphics), 696 -Cen- contractors, suppliers, tral Avenue, Dubuque, materials, labor and IA 52001. (Voice: (563) protect and save harm- 556-3030.There is no less the City of Dubu- plan deposit and the que, Iowa, from claims plans and specifica- and damages of any tions are available kind caused by the op - Published by order of = electronically by'going erations or non - the City Council given to the City of Dubuque payment on behalf of on the 7th day of website at the Contractor. March, 2014. : cityofdubuque.org The successful bidder Kevin S. Firnstahl, Statement of Feder - CMC, City Clerk al Participation. This NOTICE TO BIDDERS project will be partially CITY OF DUBUQUE i funded with federal PUBLIC funds from the Federal IMPROVEMENT Department of Trans - PROJECT portation, Award # IA- the improvements) DUBUQUE 04-0124-00 and there- constructed for a mini INTERMODAL fore is subject to the m d quirements and regula- tions. Buy America Provi- sion. Equipment or in construction of said work. Sales Tax. The Con- tractor and approved subcontractors will be provided a Sales Tax Exemption Certificate to purchase,lor with- draw from inventory, materials furnished for this project. No bid submitted by products authorized to any Contractor which be purchased with fed- contains a condition or eral funding awarded qualification shall be for this contract must recognized or accepted be American-made to by the City Council and the maximum extent any letter or communi-' feasible, in accordance cation accompanying with Public Law 103- the bid which contains 121, Sections 606(a) a condition or qualifi- and (b) cation upon the bid Administration. which has the effect of Each bid shall be ac- qualifying or modifying companied, by a satin- any provision of the factory Bid Bond exe- specifications in any cuted by '-the Bidder manner will be'reject- and an acceptable sur- ed by. the City Council ety; or a cashier's or as not responsive. certified check payable All Proposals must be to the City Treasurer, made on blanks fur - City of Dubuque, drawn ' nished by the City of on a bank in Iowa or a Dubuque and each bid - bank chartered under der will be required to the laws of the United state his prices for do - States, in the amount ing all the items in of ten percent (10%) of each section on which the bids submitted as he makes a bid and for security that the bid- all things necessary to der will enter into ` a make a complete job. contract for doing the The Bidder's attention work and will give is directed to the City bond with proper se- of Dubuque's Affirma- tive Action Program which is included in the Contract Specifications and the provisions thereof and hereby curities for the faithful performance of the contract in the form at- tached to the construc- tion documents. The successful bidder made a part; of the (Contractor) will be re- Contract Documents by quired to furnish a Per- reference and incorpo- formance Bond in an rated therein. amount equal to one The Contractor, when hundred percent requested by'ithe City (100%) of the contract of Dubuque, will fur - price. Said: bond is to nish a statement of his be issued by a respon- financial and practical sible surety company qualifications as pro - approved and accepta- vided for in the General ble to the City Council, Requirements ` of the and shall;' guarantee Specifications. the faithful perform- The City Council re- ance of the contract serves the right'to and terms and condi- reject any and all tions therein con- bids or, to waive any', tained, and shall guar- technical ties and ir- antee the prompt pay- regularities. Ment of all materials General Nature of and labor and protect Public Improvement. and save harmless the The Dubuque Inter - City of Dubuque, Iowa, modal Transportation from claims and dam -' Center will consist of a ages of any kind 3 level parking ramp caused by the opera- consisting of 292 tions of the Contractor. spaces along with an The successful bidder intermodal transporta- (Contractor) will also tion'center with offices be required to furnish a for inter-city:bus per - Payment Bond in the sonnel, waiting areas amount of 1,00% of the for intra/inter-city pub contract price that will — guarantee the prompt payment of all sub (Contractor) will also be required to furnish a Maintenance Bond that will guarantee the ma- terial, workmanship and maintenance of TRANSPORTATION federal lawand regu- CENTER lations associated with Time and Place for; that program. Filing Sealed Propos- Federal Prevailing els. Sealed bids for the ', Wage Rate. This proj work comprising the ect'will be partially improvement as stated funded 'with federal below must be filed be- funds from the Federal um pervo of two (2), years from and after its acceptance of the work under the Con- tract by the City Coun- cil'of the City of Dubu- que, Iowa, by reason of defects in workman- ship or materials used lic transportation. The parking facility will be considered an open structure, in conform- ance with International Building Code, contain- ing sufficient openings to provide natural ven- tilation of all parking areas. Two stair towers on the east and west end and only the west tower will have an ele- vator. Vehicle entrances and exits will be on 9th Street on the south side and Washington Street on the west side of the ramp. Main en- trances will be on the east side of Elm Street with a connected walk- way between the ramp and transit center office/public area. Pre -Did Construc- tion Conference. Attendance by all pro- spective general con- tractor bidders on-tractorrbidders and the attendance of I sub- contractor bidders is not mandatory, but highly recommended. The pre-bid construc- tion conference is to be held at 1:00 PM Central Time on March 25th,` 2014, at the Five Flags Civic Center - Majestic Room (Locust 'Street. entrance, second level) at 405 Main Street, Du- buque, IA ubuque,'IA 52001. Published in the Tele- graph Herald, March 7, 2014. 1t 3/7