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Federal Buiding RenovationTHE CITY OF DUB E ~-~~ MEMORANDUM February 13, 2007 ---- TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager ; SUBJECT: Federal Building Renovation CIP: 1001841 City Engineer Gus Psihoyos recommends initiation of the bidding process for the Federal Building Renovation Project, and further recommends that a public hearing be set for March 19, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. ~/(/~ ~/ ~V G~,. Mic ael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer RESOLUTION NO. 90-07 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FEDERAL BUILDING RENOVATION PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Federal Building Renovation Project, in the estimated amount of $3,587,000.00, are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 20th day of February, 2007 Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 91-07 FIXING DATE OF HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FEDERAL BUILDING RENOVATION PROJECT Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval to the proposed plans, specifications, form of contract, and estimated cost for the Federal Building Renovation Project (the Project) and ordered the same to be on file in the office of the City Clerk for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 19th day of March, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted and approved this loth day of February , 2007. D. Buol, Mayor Attest: eanne F. Schneider, CMC, City Clerk NOTICE OF HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FEDERAL BUILDING RENOVATION PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Federal Building Renovation Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 19th day of March, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Engineer. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: 1. Second Floor - Conversion of the former courtroom to a public auditorium and meeting facility. - Conversion of the jury deliberation rooms fora small meeting room and a remote broadcast studio for local cable channel 8. - Work in these areas will include new painting, installation of sound & video systems, plaster repair, ADA required improvements, new furnishings and HVAC/electrical updates. 2. Third Floor - The former office of the Social Security Administration will become the offices of the Housing & Community Development Departments. - The renovated area will contain a public reception area, approximately 20 office spaces, an ADA compliant bathroom and a breakroom. Anew security system will be installed to cover all renovated areas. - Work will include complete renovation by relocating interior walls, painting, flooring replacement, installation of voice & data systems and new furnishings. 3. Other Miscellaneous ADA improvements to the building's public spaces, repair of the existing steel windows for the second and third floor renovated areas, exterior building-wide lead paint abatement, steel window and spandrel panel painting, dedication plaque, mechanical system improvements to the renovated areas, electrical system improvements and a green roof will be added in the second floor light well. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2007. Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 92-07 ORDERING THE ADVERTISEMENT FOR BIDS FOR THE FEDERAL BUILDING RENOVATION PROJECT NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Federal Building Renovation Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days nor more than forty-five days before the date for filing bids at 2:00 p.m. on the 14th day of March, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at the public hearing at 6:30 p.m. on the 19th day of March, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 20th day of February Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT FEDERAL BUILDING RENOVATION PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on March 14, 2007, in the office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on March 14, 2007, at City Hall -Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on March 19, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by September 1, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the bid and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at Tri-State Blue Print & Framing Company, 696 Central Avenue, Dubuque, Iowa 52001 (Voice: 563.566.3030). A plan deposit in the amount of $100.00 per set of construction documents or receipt of an AGC, AMC, AMEC, MBI, or NECA card. Deposits will be refunded upon return of the construction documents in good condition with ten (10) days after bid opening. Copies of the construction documents are also available at www.aeplans.com to view and print without charge. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. Statement of Federal Participation. This project will be partially funded with Federal funds from the US Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program. Federal Prevailing Wage Rate. This project will be partially funded with Federal funds from the US Department of Commerce, Economic Development Administration, and therefore is required to comply with all provisions of the Davis-Bacon Federal Prevailing Wage Act and related labor requirements and regulations. General Nature of Public Improvement. Federal Building Renovation Project, CIP: 1001841 1. Second Floor - 2. Third Floor Conversion of the former courtroom to a public auditorium and meeting facility. Conversion of the jury deliberation rooms for a small meeting room and a remote broadcast studio for local cable channel 8. Work in these areas will include new painting, installation of sound & video systems, plaster repair, ADA required improvements, new furnishings and HVAC/electrical updates. The former office of the Social Security Administration will become the offices of the Housing & Community Development Departments. The renovated area will contain a public reception area, approximately 20 office spaces, an ADA compliant bathroom and a breakroom. Anew security system will be installed to cover all renovated areas. Work will include complete renovation by relocating interior walls, painting, flooring replacement, installation of voice & data systems and new furnishings. Other Miscellaneous ADA improvements to the building's public spaces, repair of the existing steel windows for the second and third floor renovated areas, exterior building-wide lead paint abatement, steel window and spandrel panel painting, dedication plaque, mechanical system improvements to the renovated areas, electrical system improvements and a green roof will be added in the second floor light well. Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 10 AM on February 27, 2007, at the Federal Building, 350 West 6th Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, February 21 and 23, 2007.