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Fifth Street Reconstruction Alpine to HillTHE CITY OF DuB E MEMORANDUM ~-~-~ February 12, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 5th Street Reconstruction Project -Alpine Street to Hill Street CIP 3001953 -Fiscal Year 2008 Street Construction Program City Engineer Gus Psihoyos recommends initiation of the bidding process for the Stn Street Reconstruction Project -Alpine Street to Hill Street, and further recommends that a public hearing be set for March 5, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. 'Z~, (~ ~~ Mic ael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dub E MEMORANDUM ~-~~ February 12, 2007 TO: Michael C. Van Milligen, City Mana .~ FROM: Gus Psihoyos, City Engineer ~-~ SUBJECTS: 5th Street Reconstruction Project -Alpine Street to Hill Street CIP 3001953 -Fiscal Year 2008 Street Construction Program INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the 5th Street Reconstruction Project -Alpine Street to Hill Street. BACKGROUND West 5th Street was originally constructed with macadam in 1868. In 1914 the street received curb and gutter and was later paved with asphalt in 1922. In 1966 an asphalt maintenance overlay was completed. Since that time, interim chip seal applications have been applied. DISCUSSION The 5th Street Reconstruction Project -Alpine Street to Hill Street will provide for the reconstruction of underground utilities, roadway sub-base and the construction of a new 31-foot wide concrete roadway between Alpine Street and Hill Street. The project will incorporate upgrades to the existing sanitary sewer system that include: the complete reconstruction of approximately 1,255 lineal feet of 8-inch mainline sewer; the reconstruction of 7 deteriorated brick manholes; and the replacement of 46 private sanitary sewer laterals. The cost for the individual sanitary sewer lateral replacements will be assessed to each respective private property owner. The project will also include the reconstruction of approximately 1300 lineal feet of watermain, mainline valves, fire hydrants, and the replacement of 23 lead residential water services. The cost of the individual lead residential water service replacements will be assessed to each respective private property owner. The project also provides for the construction of approximately 1,230 lineal feet of new storm sewer and 13 catch basins to improve the stormwater conveyance in the area; the installation of fiber optics and telecommunications conduit infrastructure; and the replacement of existing sidewalks along both sides of West 5th Street. City staff met with the City Forester on this project to discuss the condition and impact to the existing City trees within the project corridor. There is one mature tree in this corridor. No trees will be removed as part of this project. PROJECT COORDINATION In an effort to inform the impacted residents along 5t" Street, from Alpine Street to Hill Street, the Engineering Department staff conducted two public informational meetings. A third informational meeting is planned to have the residents meet the contractor who will be performing the work. The open forum meetings allowed staff to discuss the scope of the project, construction schedule, special assessment procedures, availability of financial assistance, as well as to answer any questions relating to the project. The public informational meetings proved to offer mutual benefit to both staff and residents that attended. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans, Specs, Assessments Mail Special Assessment Notice to Property Owners Publish Notice of Special Assessment: 1st Publication: 2nd Publication: Public Hearing on Plans & Specs, Spec. Assessments Pre-Bid Construction Conference Receipt of Bid Proposals (Bid Letting) Award Construction Contract Project Completion Date: RECOMMENDATION February 20, 2007 February 23, 2007 February 23, 2007 February 23, 2007 February 23, 2007 March 2, 2007 March 5, 2007 March 6, 2007 March 22, 2007 April 2, 2007 October 12, 2007 I recommend that the City Council give preliminary approval to the construction plans and specifications, approve the Resolution of Necessity, approve the Preliminary Schedule of Assessments, establish March 5, 2007 as the date of the public hearing, and hereby authorize the City Clerk to advertise for bid proposals for the 5t" Street Reconstruction Project -Alpine Street to Hill Street. BUDGET IMPACT The estimate of probable cost for 5t" Street Reconstruction Project -Alpine Street to Hill Street is summarized as follows: Estimate Construction Contract $ 948,716.65 Contingency (10%) 94,871.67 Construction Engineering & Inspection (15%) 156,538.25 Total Project Cost ~ 1,200,126.56 The estimated project category costs are as follows: Cost Summary/Description Amount Street Construction Improvements $ 586,649.01 Special Assessment -Street Improvement, Residential Properties 103,316.92 Special Assessment -Street Improvement, Commercial Properties 2,921.36 Special Assessment -Street Improvement Deficiency, Paid by the City 221.05 Special Assessment -Water Services, Residential Properties 35,213.99 Special Assessment -Sanitary Sewer Lateral, Residential Properties 58,429.09 Watermain Improvements 134,401.01 Sanitary Sewer Improvements 95,240.40 Storm Sewer Improvements 123,891.32 Fiber Optic Conduit 59,842.41 Total Project Cost $ 1,200,126.56 The project funding summary is as follows: CIP No. Fund Description Fund Amount 3001953 Street Construction Program $ 586,870.06 Special Assessment -Funding Total 199,881.35 7401405 Watermain Replacement Program 134,401.01 7101638 Street Program Related Sanitary Sewer Improvements 95,240.40 7201914 W. 5th Street (Alta Vista to Hill) Storm Sewer Improvements 123,891.32 1021017 Fiber Optic Conduit -Paving Projects 59,842.42 Total Project Funding $ 1,200,126.56 The 5th Street Reconstruction Project -Alpine Street to Hill Street will be funded through the annual capital improvement project appropriation of City funds as noted above in the amount of $1,000,245.21. The project, as outlined, will require Special Assessments in the amount of $199,881.35 and expenditure from the FY 2008 Annual Street Construction Program (Funded through Local Option Sales Tax) in the amount of $586,870.06. PROPERTY ASSESSMENTS Low- to moderate-income property owners subject to street assessment will be eligible for financial assistance ranging from 20 to 100 percent of the street assessment for the owner-occupied resident property depending on family size and income level. This financial assistance program is made available through the One Percent Local Option Sales Tax. ACTION TO BE TAKEN The City Council is requested to give preliminary approval to the Resolution of Necessity; approve the Preliminary Schedule of Assessments; to establish the date of the public hearing; and to authorize the City Clerk to advertise for bid proposals through the adoption of the enclosed resolutions for the 5th Street Reconstruction Project - Alpine Street to Hill Street. Prepared by Jon Dienst, Civil Engineer Greg Doeden, Civil Engineer cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Public Works Bob Green, Water Plant Manager Bob Schiesl, Assistant City Engineer Deron Muehring, Civil Engineer Dave Ness, Civil Engineer RESOLUTION NO. 99-07 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 5th STREET RECONSTRUCTION PROJECT -ALPINE STREET TO HILL STREET NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the 5th Street Reconstruction Project -Alpine Street to Hill Street, in the estimated amount $1,200,126.56, are hereby preliminary approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this loth day of February 207 D. Buot, Mayor Attest: eanne F. Schneider, CMC, City Clerk RESOLUTION NO. loo-07 FIXING DATE OF HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 5th STREET RECONSTRUCTION PROJECT -ALPINE STREET TO HILL STREET Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval to the proposed plans, specifications, form of contract, and estimated cost for the 5th Street Reconstruction Project -Alpine Street to Hill Street (the Project) and ordered the same to be on file in the office of the City Clerk for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 5th day of March, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted and approved this 2otn Attest: ~~~ eanne F. Schneider, CMC, City Clerk day of February 2007. Roy D. Buol, Mayor NOTICE OF HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 5th STREET RECONSTRUCTION PROJECT -ALPINE STREET TO HILL STREET NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the 5th Street Reconstruction Project -Alpine Street to Hill Street, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 5th day of March, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The 5th Street Reconstruction Project -Alpine Street to HiII Street will provide for the reconstruction of underground utilities, roadway sub-base and the construction of a new 31-foot wide concrete roadway between Alpine Street and Hill Street. The project will incorporate upgrades to the existing sanitary sewer system that include: the complete reconstruction of approximately 1,255 lineal feet of 8-inch mainline sewer; the reconstruction of 7 deteriorated brick manholes; and the replacement of 46 private sanitary sewer laterals. The cost for the individual sanitary sewer lateral replacements will be assessed to each respective private property owner. The project will also include the reconstruction of approximately 1300 lineal feet of watermain, mainline valves, fire hydrants, and the replacement of 23 lead residential water services. The cost of the individual lead residential water service replacements will be assessed to each respective private property owner. The project also provides for the construction of approximately 1,230 lineal feet of new storm sewer and 13 catch basins to improve the stormwater conveyance in the area; the installation of fiber optics and telecommunications conduit infrastructure; and the replacement of existing sidewalks along both sides of West 5th Street. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2007. Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 101-07 RESOLUTION OF NECESSITY Whereas, proposed plans have been duly prepared and approved by the City Council of the City of Dubuque and are now on file in the office of City Clerk showing among other things the plans, specifications, form of contract, estimate of probable cost and the Preliminary Schedule of Assessments showing the amount proposed to be assessed against each lot and the valuation of each lot as filed by the City Council, for the 5th Street Reconstruction Project -Alpine Street to Hill Street. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the City Council deems it advisable and necessary for the public welfare to make the herein mentioned improvements, and unless property owners at the time of the final consideration of this proposed resolution have on file with the City Clerk objections to the Resolution of. Necessity, they shall be deemed to have waived all objections pertaining to the regularity of the proceeding and the legality of using the special assessment procedure. Said improvements shall be constructed and done in accordance with the plans and specifications which have been approved by the City Council and now on file with the City Clerk. That the cost and expense of making such improvement will be assessed partially or totally against privately owned property lying with the assessment limits, and in an amount not to exceed that provided by law, and in proportion to the special benefits conferred. The portion of the cost which shall be borne by the City will be paid from the Fiscal Year 2008 Street Construction Program Fund, Watermain Replacement Program Fund, Street Program Related Sanitary Sewer Improvements Fund, W. 5th Street (Alta Vista to Hill) Storm Sewer Improvement Fund, Fiber Optic Conduit -Paving Projects Funds, and special assessment bonds may be issued in anticipation of deferred payments of special assessments when a contract has been performed and accepted, and the proceeds thereof used to pay the contractor. The above resolution was introduced, approved and ordered placed on file with the City Clerk this loth day of February , 2007. Approved and placed on file for final action. ~ ,. oy D. Buol, Mayor Attest ~~ eanne F. Schneider, CMC, City Clerk RESOLUTION NO. 10 2 -0 7 FIXING DATE OF PUBLIC HEARING ON RESOLUTION OF NECESSITY Whereas, the City Council of the City of Dubuque, Iowa, has given its preliminary approval on the proposed plans, specifications and form of contract and placed same on file in the office of the City Clerk for public inspection for the 5th Street Reconstruction Project -Alpine Street to Hill Street; and Whereas, the proposed Resolution of Necessity for said improvement has been introduced and is now on file in the City Clerk's office for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That on the 5th day of March, 2007, a public hearing will be held at 6:30 p.m. in the Public Library Auditorium in the City of Dubuque at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of a Resolution of Necessity and the City Clerk be and is hereby authorized and directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published once each week for two consecutive weeks, the first publication of which shall be not less than ten days prior to the day fixed for its consideration. Unless property owners at the time of the final consideration of this proposed resolution have on file with the City Clerk objections to the Resolution of Necessity they shall be deemed to have waived all objections thereto. Passed, adopted and approved this 20th day of February 2007. oy D. Buol, Mayor Atte eanne F. Schneider, CMC, City Clerk RESOLUTION NO. l03-0~ RESOLUTION ADOPTING THE PRELIMINARY APPROVAL OF THE PRELIMINARY SCHEDULE OF ASSESSMENTS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the attached sheet(s), Pages 1 to Page 3 inclusive, are hereby determined to be the Preliminary Schedule of Proposed Assessments for the 5th Street Reconstruction Project -Alpine Street to Hill Street and the valuations set out herein are hereby preliminary approved. Passed, approved and adopted this loth day of February x,'2007. U y D. Buol, Mayor Attes • ; eanne F. Schneider, CMC, City Clerk RESOLUTION NO. 104-07 ORDERING THE ADVERTISEMENT FOR BIDS FOR THE 5th STREET RECONSTRUCTION PROJECT -ALPINE STREET TO HELL STREET NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Historic 5th Street Reconstruction Project -Alpine Street to Hill Street is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which sha{I conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days nor more than forty-five days before the date for filing bids at 2:00 p.m. on the 22"d day of March, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at the public hearing at 6:30 p.m. on the 2"d day of April, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 2othday of February 2007 y D. Buol, Mayor Attest: ~~~ ~ eanne F. Schneider, CMC, City Clerk CITY OF DUBUQUE, IOWA 5th STREET RECONSTRUCTION PROJECT (ALPINE TO HILL) - __!:'-+~'; <..'D', SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS DATE: FEBRUARY 12, 2007 The following schedule is hereby determinetl to show each lol proposed to be assessetl for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true valuations of such lots by the City Council of the City of Dubuque. PARCEL VALUATION NET PAVING NET PAVING TOTAL PUBLIC WATER aERMCE SANITARY SEWER TOTAL NET PROPERTY OWNER NAME LOT DESCRIPTION IMPROVEMENT IMPROVEMENT IMPROVEMENT PRNATE LATERAL PRNATE LATERAL gSSESSMENT NUMBER 1MTH IMPROVEMENT COST DEFICIENCY COST COST COST Apgar, Gdffdh D. 8 Kimberly 5. Lot 29 Deming 8 Horrs Sub 10.25-776-018 $83,300.00 5778.21 $778.27 $778.27 B 8 W Properties LC Lot 36 Wilsons Sub 10-25-109-057 $66,700.00 538.85 $38.85 $38.85 Bartolotla, Andrew M. Lot 6 Deming 8 Horrs Sub 10-25-776-003 $91,600.00 52,066.41 $2,066.41 $1,720.46 $7,386.79 $5,173.06 Bercy, Louis C. 8 Diane S. Lot 7 of E 182.4' of Lot 3 of Proctors SuD 70.25-109-061 $50,300.00 $687.29 $687.29 $68729 Burcows, Michelle 8 Donald J. Lot 9 P Langs Sub 10.25-153-009 $83,000.00 $2,185.85 52,185.85 $1,720.46 $1,013.52 $4,919.83 Burtows, Michelle 8 Donald J. Lot 9A P Langs Sub 10.25-153.009 w/Lot 9 567.37 567.37 567.37 Coakley, Patricia 8 Melissa S. Lot 1-2.7 Mineral Lot 79 10-25-109-040 $37,700.00 $226.89 $226.89 5226.89 Coakley, Patricia 8 Melissa 5. Lot 2-1-1.3-7 Mineral Lot 79 10-25-709.040 w/Lot 1-2-7 $65.30 565.30 $65.30 Coakley, Patricia 8 Melissa S. Lot 2-i-3.7 Mineral lot 79 10-25-109.040 w/Lot 1-2-7 $43.81 543.81 $43.81 Cullen, Michelle A. Lot 1-i-7 Mineral Lot 79 10-25.109-065 598,400.00 $2,737.50 $2,737.50 52,598.46 57,190.65 $5,926.80 CuOen, Michelle A. Lot 2.1-1-1-3-7 Mineral Lot 79 10.25-109-065 w/Lot 1-1-7 $555.45 $555.45 5555.45 Dmt Investments Inc. Lot 1-2 Mineral Lot 78 10-25-132-017 $12,000.00 51,559.83 $1,559.83 51,903.83 $3,463.66 Dmt Investments Inc. Lot i Mineral Lot 78 10-25-132-018 $12,700.00 51,361.52 $1,361.52 $7,361.52 DoMer, John J. 8 Jane E. W 12 Lot 1 S 98' Lot 41 Wilsons Sub 10-25-103066 $76,400.00 $7,639.49 $1,639.49 $1,178.47 $2,817.97 Dubuque County W. 3.83' Lot 3 Proctors Sub 10.25-103060 $290.00 $6.20 $6.20 $6.20 Dubuque Property Managemerd LLC Lot 1-2-7-7-16 Mineral Lot 79 10.25-708-018 $86,200.00 $7,639.90 $1,639.90 $1,276.45 $1,128.99 $4045.34 Dubuque Property Management LLC Lot 2-1-15 Mineral Lot 79 10-25-108-078 w/Lot 1-2-1-1-16 5253.34 5253.34 $253.34 Duehr, Robert J. Lot 21 Deming 8 Horrs Sub 10.25-776-014 $97,500.00 $702.91 $702.91 $702.97 Dueutmeyer, Dirk D. 8 Rhonda S. Lot 15 wsons Sub 10.25-132-015 $91,900.00 5904.68 5904.68 8904.68 Edminster, Mark 5. 8 Jennifer C. Lot 22 Deming 8 Horrs Sub 10.25-176-013 $101,600.00 $790.94 $190.94 $190.94 Gilson, Robert N., Jr. 8 Szabo, Maria Lot 2-37 Mineral Lot 79 10-25-109-064 586.400.00 5579.42 $579.42 $1,236.21 $1.815.63 Gross, Gavin J. 8 Shannon R. Lot 21 Wilsons Sub 10-25-131-010 $59,200.00 $290.12 5290.12 $290 12 Hackbarth, Waylen D. Lot 9 Deming 8 Horrs Sub 10-25-154003 584,600.00 $2,066.41 $2,066.41 51,386.19 $3,452.60 HeaNand Housing Initiative Lot 8 Deming 8 Horrs Sub 10-25-776.001 $119,800.00 $2,066.41 $2,066.41 $1,386.19 $3 452.60 Henry, Brenda R. Lot 19 Wilsons Sub 10-25-131-013 561,600.00 $2,111.87 $2,111.67 $1,186.72 53 298.59 Henry, Ralph F. Sr, lot 16 Wilsons Sub 10-25-732-016 559.700.00 $809.21 $809.21 51,903.83 , $2,713.03 Henry, Ralph F. Sr. Lot 2-2 Mineral Lot 78 10.25.132-016 w/Lot 16 $836.48 $636.48 $836.48 Herber, John A. 8 Valerie L. Lot 4 Deming 8 Horrs Sub 10-25-176-005 $94,700.00 $2,066.47 $2,066.41 57,709.08 $1,386.19 $5 161.67 Hiatl, Rachel Lot 1-2-1-1 Sub. 9, 70811 Mineral Lot 79 10-25-108-022 $69,800.00 51,665.53 $1,665.53 $1,145.48 , 52 811.01 Horkheimer, Paul D. 8 John J. Lot 1-38 Wilsons Sub 10-25-703059 $62,600.00 5318.64 5318.64 , $318.64 Jackson, Louis E. 8 Nancy Lot 1-17 Mineral Lot 79 10.25-708-016 $88,500.00 51,549.81 $1,549.81 51,284.04 $1,178.47 54072 32 Jensen, Thomas 8 Kimberly Lot 27 Deming 8 Horrs Sub 10-25.176-020 $114,600.00 5250.45 $250.45 . $250.45 Joos, Craig Lot 2 of E 182.4' of Lot 3 of Proctors Sub 10-25-103062 $63,200.00 5251.28 $251.28 $251.28 Dubuque Property Management LLC Lot 2.10 Deming 8 Horcs Sub 10-25-154.001 557,600.00 $884.01 $884.01 $5,138.62 $2,772.37 $8 795.00 Dubuque Property Management LLC Lot 1 - 10 Deming 8 Horrs Sub 10-25.154002 $58,600.00 $1,182.40 57,782.40 , $1 182.40 Kamentz, Shiley A. 8 Winkler, William D. Lot 1-7.7-1-3-7 Mineral Lot 79 10-25-103041 $100,200.00 $518.26 5518.26 , $518 26 Kamentz, Shirley A. 8 Winkler, William D. Lot 2-1-7 Mineral Lot 79 10-25-103047 w/Lot 1-1-7-1-3-7 $307.90 5307.90 . $307.90 Kamentz, Shirley A. 8 Winkler, William D. Lot 2-2-7 Mineral Lot 79 10.25-103041 w/Lot 1-1-1-1-3-7 $38.44 538.44 $38 44 Kean, Nicholas C. 8 Ann M. Lot 7 Deming 8 Horrs Sub 10.25-776.002 $78,400.00 $2,066.41 $2,066.41 51,705.28 $1,366.19 . $5 157 88 Kirpes, Robert C. 8 Alice J. Lot 13 Deming 8 Horcs Sub 10-25-154-006 $104,600.00 $170.27 $170.27 . . $170 27 Kirpes, RobeA C. 8 Alice J. Kluesner, Stephen D. N 0' of Lot 14 Deming 8 Horcs Sub Lot 5 Deming 8 Horrs Sub 10-25-754006 10-25.176-004 w/Lot 13 $106,700.00 $26.04 52,066.41 526.04 $2,066.41 53.448.54 $2 772.37 $26.04 $8 287 33 Knefel, Don 8 Mary S 40' Lot 24 Wilsons Sub 10-25-131-007 $122,000.00 $8.68 $8.68 , , . $8 68 Koppes, Dennis J. 8 Brenda A. Laird, Wayne L. Adolf, Stony L. 8 Nikki C. Adolf, Stony L. 8 Nikki C. Lynch, Gina L. Manemann, michael J. Maro, Gerald F. Mittvalsky, Edward Charles III 8 Christine E 1/2 Lot 1 S 98' Lo141 Wilsons Sub Lot 37 Wilsons Sub Lot 2 Sub 1 8 2 and 2-6.7 Mineral Lot 79 Lot A Sub Mineral Lot 79 Lol 12 Martins Dub S 40' Lot 22 Wilsons Sub Lot 1 Deming 8 Horrs Suh Lot 2-17 Wilsons Sub 10.25-103067 10-25.103058 10-25-103024 10-25-108-024 10-25-708-002 10.25-131-009 10-25-176-008 10-25-131-012 $112,500.00 550,500.00 566,500.00 w/Lol 2 544,800.00 $101,600.00 $748,000.00 81.300.00 51,639.49 5184.32 51,184.05 5712.91 $1,123.71 $151.67 $2,669.80 5310.36 $1,639.49 $184.32 $1,184.05 $712.91 51,123,71 $151.67 52,669.80 $310.38 51,757.85 $1,215.59 3,371.77 . 52.797.35 $184.32 $2,399.64 $712.81 $1 129 71 $151.67 $5,981.57 $310.38 Page 1 of 3 CITY OF DUBUQUE, IOWA 5th STREET RECONSTRUCTION PROJECT (ALPINE TO HILL) . r _.._.. ..: SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS DATE: FEBRUARY 12, 2007 The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true valuations of such lots by the City Council of the Ciry of Dubuque. PARCEL VALUATION NET PAVING NET PAVING TOTAL PUBDC WATER SERNCE SANITARY SEWER TOTAL NET PROPERTY OWNER NAME LOT DESCRIPTION IMPROVEMENT IMPROVEMENT IMPROVEMENT PRIVATE LATERAL PRIVATE LATERAL ASSESSMENT NUMBER NATM IMPROVEMENT COST DEFICIENCY COST COST COST Mittvalsky, Edward Charles Ilt 8 Christine Lot 2-18 Wlsons Sub 10-25-131-072 wlLot 2.17 $313.27 5221.05 $92.22 592.22 MiRValsky, Etlwartl Charles III 8 Chnstine Lot 1-17 Wilsons Sub 10.25-131-014 5122,200.00 $1,862.66 $1,862.66 51,203.22 53,065.88 Mittvalsky, Edward Charles III & Christine Lot 1-18 Wilsons Sub 10-25-131.014 w/Lot 1-18 $1,736.20 $1,736.20 57,736.20 Mootz, Wayne A. 8 Michael G. Lot 23 Wilsons Sub 10-25-131-008 5106,200.00 3115.31 $115.31 5115.31 Mootz, Wayne A. 8 Michael G. N 10' Lot 22 Wilsons Sub 10-25-131-008 w/Let 23 $33.48 $33.48 533.48 Morley, Robert E. & Cathy L. Lat 13 Wilsons Sub 10-25-132-013 $94,900.00 5182.67 $182.67 5782.67 Mulgrew. Joseph G. S 44' Lot 11 Wilsons Sub 10.25-132-011 $89,300.00 $27.69 $27.69 $27.69 Mulgrew, Joseph G. N 18' Lot 12 Wlsons Sub 10.25-132-011 w/S 44' Lot 11 $37.61 537.61 537.67 Murphy, Elizabeth Living Trust Lot 1-1.1 Sub. 9, 10 8 71 Mineral Lot 79 10.25-108-023 $69,300.00 $1,450.62 57,450.62 51,249.88 51,166.10 53,866.60 Nauman, Gary S 32' Lot 12 Wilsons Suh 10.25-132-012 $87,500.00 $96.29 $96.29 596.29 O'Connor, Dennis A. 8 Jerelyn N. Lot 8 P Langs Sub 70.25-153-008 $109,500.00 52.785.85 52,185.65 $1,075.38 53,261.23 O'Connor, Dennis A. 8 Jerelyn N. Lot BA P Langs Sub 10-25-153-008 w/Lot 8 567.37 $67.37 567.37 Ortiz, Bryan D. 8 Kristine K. Lot 2-2-1-1 Sub. 9, 10 & i t Mineral Lot 79 10-25-108-027 $85,900.00 51,736.61 51,736.61 $1,299.22 51,124.86 $4,160.69 Peterson, Sue E. Lot 3 Arnoltls Sub 10-25-108-015 585,700.00 52,348.27 $2,348.27 $1,287.83 51,244.46 $4,880.56 Queck Capital Management LLC Lot 1-1-1-16 Mineral Lot 79 10-25-108-017 $52,500.00 $1,406.88 $7,408.88 $1,166.10 $2,574.98 Reisen, Bryan 8 Amy Lot 2 Arnolds Sub 10-25-108-014 5100,200.00 $2,292.06 $2,292.06 $1,287.83 57,293.94 $4,873.84 Ridings, Karen G. Lot 11 Deming &Horrs Sub 10-25-154-004 5104,800.00 5598.65 $598.85 $598.85 Runkle, Dan W. 8 Debra R. S 41' of Lot 14 Deming 8 Horrs Sub 10-25-154-007 $138,200.00 $69.84 $69.84 $69.84 Sabers, Edwin A. 8 Rosemary Lot 74 Mineral Lot 79 10-25-108.019 $84,400.00 $1,335.32 $1,335.32 $1,280.24 $1,128.99 $3,744.54 Sabers, Edwin A. 8 Rosemary Lot 1-i-15 Mineral Lot 79 10-25-108-019 w/lot 14 $655.47 $655.47 $655.47 Sabers, Edwin A. 8 Rosemary Lot 1-13 Mineral Lot 79 10.25-708-019 w/Lot 14 $512.06 $512.06 $512.06 Sabers, Edwin A. 8 Rosemary Lot 2-2-1-t-16 Mineral Lot 79 10.25-108-019 w/Lot 14 $97.95 $97.95 597.95 Schadle, Kevin 8 Nancy W 1/2 Lot 7 P Langs Add 10-25-153006 $106,800.00 $2.185.85 $2,185.85 57,716.67 $1,708.37 $5,010.88 Schadle, Kevin 8 Nancy W 50' Lot 7A P Langs Add 10-25-153-006 w/W 1/2 Lot 7 $67.37 $67.37 $67.37 Schittz, Alfred J. 8 Carol L. Lot 14 Wilsons Sub 10-25-132-014 $139,400.00 $302.94 $302.94 $302.94 Schneider, Donald J. 8 Katherine M. Lot 2 Deming 8 Horrs Sub 10.25-176-007 $73,500.00 52,066.41 $2,066.41 $1,386.19 $3,452.60 Seven Hills Development Inc. Lot 2 Proctors Sub 10-25-109-069 $88,900.00 $1,516.33 $1.516.33 51,161.98 $2,678.31 Sitzmann, Thomas G. 8 David A. Lot 11 P Langs Sub 10-25-153.011 $52,400.00 $2,606.60 $2,806.60 $1,386.19 $4,192.79 Sitzmann. Thomas G. 8 David A. Lot 11A P Langs Sub 10-25-753-011 w/Lot 11 588.44 $88.44 $gg,4q Smith, Craig M. 8 Amy N. Lot 12 Deming 8 Horrs Sub 10-25-154-005 $107,000.00 5299.22 5299.22 $299.22 Smith, Judtth A Lot 23 Deming 8 Horrs Sub 10-25-176-012 $80,500.00 $357.90 5357.90 $357.90 Smith, Timothy P. 8 Amy Lot 2 S 98' Lot 47 Wilsons Sub 10-25-109-06g $149,200.00 52,008.14 $2,008.14 $1,280.24 $2,307.46 55,595.84 Smtth, Timothy P. 8 Amy Lot 3 Deming 8 Horrs Sub 10-25-176-006 597,800.00 $2,066.41 $2,D66.41 52,834.36 $4,900.77 Smith, Timothy T. Private Alley 10' x 24' of Proctors Sub 10-25-109-063 $2,700.00 $396.75 $396.75 $396.75 Steil, Martin E. 8 Shantel M. Lot 2 Sub. 9, 10 8 11 Mineral Lot 79 10.25-108-020 $74,500.00 $3,968.75 $3.968.75 51,128.99 $5,097.74 Steines, Robert M. 8 Donna L. Lot 10 P Langs Sub 10.25-153-010 $91,300.00 $2,185.85 52,165.85 $1,731.85 $1,005.27 54,922.97 Steines, Robert M. 8 Donna L. Lot 10A P Langs Sub 10-25-153010 w/Lot 10 $67.37 $67.37 567.37 Steinhauser, Cynthia M. 8 Robert J. S i/2 Lot 2-1-5 P Langs Add 10-25-153-002 $158,300.00 $577.16 $571.16 $571.16 Takes, Dawn R. Lot 20 Wlsons Sub 10.25-131-011 $147,500.00 $538.51 $538.51 $538.57 Tepty, David C. 8 Lynn R. Lot 28 Deming 8 Homs Sub 10.25-176-019 $76,000.00 $384.35 $384.35 $384.35 Swenson, James L. 8 smith, Kristin L. Lat 2-4 Mineral Lot 73 10-25-176-021 $115,300.00 $142.58 $142.58 5742.58 Tuthill, Jason M. 8 Michelle M. Lot 2-1-1-5 P Langs Sub 10.25-153-004 $168,700.00 $66.54 $66.54 566.54 Tuthill, Jason M. 8 Michelle M. Lot 2 N i/2 2-1-5 P Langs Sub 10-25-153-004 w/Lot 2-i-1-5 $72.40 512.40 812 q0 Tuthill, Jason M. 8 Michelle M. W 1/2•N Lot 6 P Langs Sub 10-25-153004 w/Lot 2-1.1.5 $3,350.89 $3,350.89 $1,116.62 54,467.51 Vize, Richartl J. 8 Glentla S. Lot 1-24 Deming 8 Horrs Sub 10.25-176-009 585,200.00 $477.75 $477.75 $477.75 Vize, Richard J. 8 Glenda S. Lot 2-24 Deming 8 Horrs Sub 10-25-176.010 $700.00 $182.26 $182.26 5182.26 Vize, Richard J. 8 Glenda S. Lot 3-24 Deming &Horrs Sub 10-25-176-011 510,400.00 $102.49 $102.49 $102.49 Wahlert, Mark D. Lot 1-7.1-5 P Langs Sub. 10.25.153-001 $211,300.00 $5,657.64 55,657.84 51,005.27 56 663.11 Wahlert, Mark D. Lot 1 of N 1/2 of 2-1-5 P Langs Sub. 10.25-153-001 w/Lot 1-1-1-5 $980.72 5980.72 , $980.72 Wafters, Melinda J. lot 1 Proctors Sub 10-25-109-070 $82,500.00 $2,072.67 $2,072.67 51,766.10 $3,238.71 Welch, John T. 8 Kim M. Lot 13 Martins Dub 10.25-108-003 $60,300.00 $747.54 $147.54 $147.54 Page 2 of 3 CITY OF DUBUQUE, IOWA 5th STREET RECONSTRUCTION PROJECT (ALPINE TO HILL( SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS DATE: FEBRUARY 12, 2007 The following schetlule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true valuations of such lots by the City Council of the City of Dubuque. NET PANNG NET PANNG TOTAL PUBUC WATER SERVICE SANITARY SEWER PARCEL VALUATION TOTAL NET PROPERTY OWNER NAME LOT DESCRIPTION IMPROVEMENT IMPROVEMENT IMPROVEMENT PRNATE LATERAL PRIVATE LATERAL NUMBER WITH IMPROVEMENT COST DEFICIENCY COST COST COST ASSESSMENT Whalen, Michael J. 8 Karen A. E 1/2 - n 1/2 Lot 6 P Langs Sub 10.25-153-005 $112,600.00 $3,350.89 $3,350.89 57,716.67 57,096.00 $6,163.55 Bank Ot New York Thee For The C!O Countrywide Home Loans E 1/2 Lot 7 P Langs Add 10-25-153-007 $71,500.00 52,185.85 $2,185.85 51,762.21 51,096.00 $5,044.05 Bank Of New York Trtee For The C!O Countrywide Home Loans E 50' Lot 7A P Langs Add 10.25-153-007 w/E 1/2 lot 7 $67.37 $67.37 $fi7.37 TOTALS: 5706,459.33 5221.05 5106,238.28 335,213.99 558,429.09 5199,881.35 Page 3 of 3 RESOLUTION NO. RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE 5T" STREET RECONSTRUCTION PROJECT -ALPINE STREET TO HILL STREET Whereas, the City Council has proposed a Resolution of Necessity for the Stn Street Reconstruction Project -Alpine Street to Hill Street has given notice of the public hearing thereon as required by law; and Whereas, the public hearing has been held, all persons offering objections have been heard and consideration given to all objections and is pending before this Council; and Whereas, this is the time and place set as provided for the taking of action on the proposed Resolution of Necessity. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed Resolution of Necessity described above is hereby: Adopted, without amendment, and all objections filed or made having been duly considered are overruled. Adopted as amended by the Preliminary Schedule of Assessments attached hereto as Exhibit A, and made a part hereof by reference. All objections filed or made having been duly considered are overruled. Deferred for later consideration to a City Council meeting to be held on the day of , 2007, next at 6:30 p.m. in the Public Library Auditorium, with jurisdiction retained for further consideration and action at the adjourned meeting. Abandoned. Passed, adopted and approved this day of , 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the 5th Street Reconstruction Project -Alpine Street to Hill Street is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than twenty days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 22nd day of March, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 2nd day of April, 2007. Passed, adopted and approved this day of , 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS OF THE RECEIPT OF BIDS FOR THE 5th STREET RECONSTRUCTION PROJECT ALPINE STREET TO HILL STREET Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 22nd day of March, 2007, for the 5th Street Reconstruction Project -Alpine Street to Hill Street. A Pre-Bid Conference will be held at 9:00 am on the 6th day of March, 2007, at Conference Room A, City Hall, 50 West 13th Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Proiiect Description: The 5th Street Reconstruction Project -Alpine Street to Hill Street will provide for the reconstruction of underground utilities, roadway sub-base and the construction of a new 31-foot wide concrete roadway between Alpine Street and Hill Street. The project will incorporate upgrades to the existing sanitary sewer system that include: the complete reconstruction of approximately 1,255 lineal feet of 8-inch mainline sewer; the reconstruction of 7 deteriorated brick manholes; and the replacement of 46 private sanitary sewer laterals. The cost for the individual sanitary sewer lateral replacements will be assessed to each respective private property owner. The project will also include the reconstruction of approximately 1300 lineal feet of watermain, mainline valves, fire hydrants, and the replacement of 23 lead residential water services. The cost of the individual lead residential water service replacements will be assessed to each respective private property owner. The project also provides for the construction of approximately 1,230 lineal feet of new storm sewer and 13 catch basins to improve the stormwater conveyance in the area; the installation of fiber optics and telecommunications conduit infrastructure; and the replacement of existing sidewalks along both sides of West 5th Street. Copies of the construction documents may be obtained in the City Engineer's office at the City Hall. No plan deposit is required. Payment to the contractor will be made from funds as may be legally used for such purposes. All work herein provided for shall be commenced within ten (10) days after the Notice To Proceed has been issued, and shall be fully completed on or before October 12, 2007. All bids must be submitted on the Bid Proposal Form bound in the construction documents. Each bid shall be accompanied by a satisfactory Bid Bond executed by the Bidder and an acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the United States, in the amount of ten percent (10%) of the bids submitted as security that the bidder will enter into a contract for doing the work and will give bond with proper securities for the faithful performance of the contract in the form attached to the construction documents. The successful bidder (Contractor) will be required to furnish a Performance Bond in an amount equal to one hundred percent (100%) of the contract price. Said bond is to be issued by a responsible surety company approved and acceptable to the City Council, and shall guarantee the faithful performance of the contract and terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations of the Contractor. The successful bidder (Contractor) will also be required to furnish a Maintenance Bond that will guarantee the material, workmanship and the maintenance of the improvement(s) constructed for a minimum period of two (2) years from and after its completion and acceptance by the City Council. The successful bidder (Contractor) will also be required to furnish a Payment Bond that will guarantee the prompt payment of all subcontractors, suppliers, materials, labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations or non-payment on behalf of the Contractor. The Contractor and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase, or withdraw from inventory, materials furnished under for this project. No bid submitted by any Contractor which contains a condition or qualification shall be recognized or accepted by the City Council and any letter or communication accompanying the bid which contains a condition or qualification upon the bid which has the effect of qualifying or modifying any provision of the specifications in any manner will be rejected by the City Council as not responsive. All proposals must be made on blanks furnished by the City Engineer and each bidder will be required to state his prices for doing all the items in each section on which he makes a bid and for all things necessary to make a complete job. The Bidder's attention is directed to the City of Dubuque's Affirmative Action Program which is included in the Contract Specifications and the provisions thereof and hereby made a part of the Contract Documents by reference and incorporated therein. The Contractor, when requested by the City of Dubuque, will furnish a statement of his financial and practical qualifications as provided for in the General Requirements of the Specifications. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa Domestic Labor. The City Council reserves the right to reject any and all bids or to waive any technical ties and irregularities. All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on the 22nd day of March, 2007, and will be submitted to the City Council for final action at a meeting to be held in the Public Library Auditorium, 360 West 11th Street, at said City at 6:30 p.m. on the 2nd day of April, 2007. A contract will be awarded at that time or such subsequent time as the City may determine. Published by order of the City Council of the City of Dubuque, Iowa and dated this of , 2007. Jeanne F. Schneider, CMC, City Clerk CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES All work herein provided for shall be commenced within ten (10) days after the Notice To Proceed has been issued, and shall be fully completed on or before October 12, 2007. For each calendar day that any work shall remain uncompleted beyond the specified completion date of October 12, 2007, $750 per calendar day will be assessed, not as a penalty but as predetermined and agreed liquidated damages. The Contractor will be separately invoiced for this amount, and final payment will be withheld until payment has been made of this invoice. The assessment of liquidated damages shall not constitute a waiver of the City's right to collect any additional damages which the City may sustain by failure of the contractor to carry out the terms of his contract. An extension of the contract period may be granted by the City for any of the following reasons: 1. Additional work resulting from a modification of the plans. 2. Delays caused by the City. 3. Other reasons beyond the control of the Contractor, which in the City's opinion, would justify such extension.