POD Parking Ramp Construction Mgmt ContractTHE CITY OF
DuB E
~-~-~
MEMORANDUM
February 15, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Construction Management Contract for Public Parking Facility in the Port
of Dubuque
Economic Development Director Dave Heiar is recommending the selection of Conlon
Construction as the Construction Manager for the Port of Dubuque Public Parking
Ramp project in the amount of $535,000.
The City considered two proposals submitted in response to a Request for Proposals,
and while Conlon Construction did not submit the lowest price, it was felt that the
enhanced level of service they proposed was important to the success of the project.
An RFP is not like a bid and more than price is to be taken into consideration.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~~ ~v
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David J. Heiar, Economic Development Director
_...
THE CITY OF `~_
MEMORANDUM
February 15, 2007
TO: Michael Van Milligen, City Manager (~ I
FROM: David J. Heiar, Economic Development Director ~;~ 'I
SUBJECT: Construction Management Contract for Public Parking Facility in the Port
of Dubuque
INTRODUCTION
The purpose of this memo is to provide a recommendation on hiring a construction
management firm to provide cost estimates during design and construction, maintain an
updated project schedule, prepare bid documents and provide full construction
administration services for the proposed public parking facility in the Port of Dubuque.
DISCUSSION
The Development Agreement with the Diamond Jo, LLC (Peninsula Gaming) requires
the City of Dubuque to design and construct the Public Parking Facility at a cost
estimated to be approximately $23,043,800.00 on the Public Parking Facility Real
Estate located in the Port of Dubuque.
At the February 5, 2007 City Council meeting, the city council authorized you to
negotiate an agreement and execute a contract for approximately $1,003,465 with
Durrant Group, Inc. for the architectural design of the parking facility. As part of the
design services contract format being formalized with the architect, the City will need to
hire a construction management firm to provide scheduling, cost estimating, bid
package preparation and construction administration services.
A RFP was issued to Durrant Architects and Conlon Construction on February 7 to
solicit proposals for the Construction Management contract. Durrant was selected
because of their design work on the adjacent Wayne Briggs development and Conlon
was selected because of the work they have been doing on the adjacent Diamond Jo
project. Both firms are very familiar with the parking ramp concept. Two proposals were
received on the February 12, 2007 deadline and interviews were conducted with Conlon
Construction Co. and the Durrant Group, Inc. on February 12th and 13th respectively.
The following City staff served on the RFP review committee:
• Cindy Steinhauser, Assistant City Manager
• David Heiar, Economic Development Director
• Gus Psihoyos, City Engineer
• Tim Hors~eld, Parking System Supervisor
• Steve Sampson Brown, Project Manager
Following the interviews, the committee determined that Conlon Construction Co. has
the experience and expertise to best meet the objectives of the Construction
Management for the City of Dubuque.
RECOMMENDATION
Based on review of the proposals, presentations, and interviews the review committee
recommends that the City negotiate an agreement and execute a contract with Conlon
Construction Company for construction management services associated with the
public parking facility in the Port of Dubuque.
BUDGET IMPACT
Construction Management costs will be taken from the escrow account established by
funds paid by the Diamond Jo.
Phase of Project Durrant CoNon
Schematic Desi n $ 13,600
Desi n Develo ment Lump Sum $ 14,900
Construction Documents $ 201,600 $ 20,100
Biddin $ 63,100
Construction Administration $ 258,000 $ 423,300
Total Fee: $ 459,600 * $ 535,000
* The Durrant proposal provided a full time field manager position and one half time
staffed position during the construction administration phase. The Conlon proposal
included two full time positions in the field office during the construction administration
phase which accounts fora $60,000 difference between the proposed fees of each firm.
The committee recommends due to the size and scope and construction time frame of
the project, two full time field positions are warranted during the construction
administration phase.
ACTION STEP
I respectfully request that you recommend Conlon Construction Co. to the City Council
for the Construction Management Services and that you request City Council authority
to negotiate an agreement and execute a contract for approximately $ 535,000 with
Conlon Construction Co. for the Construction Management of the parking facility.
cc: Cindy Steinhauser, Assistant City Manager
David Heiar, Economic Development Director
Gus Psihoyos, City Engineer
Tim Horsfield, Parking System Supervisor
Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Don Vogt, Public Works Director
Steve Sampson Brown, Project Manager
F:IUSERS1DHeiar\Diamond Jo\RFP recommendation of consultant to mvm.doc