Water Treatment Plant North Softening Basins Rehabilitation Project_InitiateTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
SUBJECT: Authorize Public Bidding for the Water Treatment Plant North Softening
Basins Rehabilitation Project (CIP 740-2396, Fund Balance - $91,403)
DATE: March 25, 2014
Water Department Manager Bob Green recommends initiation of the bidding procedure
for the Water Treatment Plant North Softening Basins Rehabilitation Project, and further
recommends that a public hearing be set for May 5, 2014.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
.1„.1-t44 ,,,,,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
Dubuque
bitetri
All -America City
1 r
2007 • 2012 • 2013
SUBJECT: Authorize public bidding for the Water Treatment Plant North Softening
Basins Rehabilitation Project (CIP 740-2396, Fund Balance - $91,403.00).
DATE: March 17, 2014
INTRODUCTION
The attached Resolutions authorize the bidding procedure for the Water Treatment
Plant North Softening Basins Rehabilitation Project.
DISCUSSION
The Water Treatment Plant North Softening Basins Rehabilitation Project consists of the
rehabilitation and construction management associated with the reconstruction of the
north softening basins located at the Eagle Point Water Plant.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing on Plans & Specifications
Public Hearing on Plans & Specifications
Pre-bid Conference
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Notice to Start Physical Construction
Substantial Completion Date
April 7, 2014
April 8, 2014
April 8, 2014
May 5, 2014
May 13, 2014
May 22, 2014
June 2, 2014
September 8, 2014
November 30, 2014
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the specifications
for the Water Treatment Plant North Softening Basins Rehabilitation Project, and to
establish the date of May 5, 2014 for the public hearing on the specifications for this
project and hereby authorize the City Clerk to advertise for bid proposals.
BUDGET IMPACT
The estimate of probable cost for Water Treatment Plant North Softening Basins
Rehabilitation Project is as follows:
Estimated Construction Cost $156,324.27
Contingency (10%) $ 15,632.43
Engineering Design & Inspection Fees $ 28,520.00
Total Estimated Project Cost $200,476.70
The project funding summary is as follows:
CIP NO.
740-1422
FUND DESCRIPTION
Water Treatment Plant
North Softening Basins Rehabilitation
FUND AMOUNT BUDGETED
$119,923.00
BUDGET DEFICIT
$ 80,553.70
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO.
740-2398
FUND DESCRIPTION
Water Treatment Plant
Window Replacement
CURRENT BALANCE
$ 84,946.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the Public Hearing on the
specifications for this project and to authorize the City Clerk to advertise for proposal
through the adoption of the enclosed Resolutions.
BG:jr
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Jacqueline Rodriguez, Water Plant Manager
File
RESOLUTION NO. 107-14
CITY OF DUBUQUE, IOWA WATER DEPARTMENT WATER TREATMENT PLANT
NORTH SOFTENING BASINS REHABILITATION PROJECT
APPROVAL OF SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
FOR THE WATER TREATMANT PLANT NORTH SOFTENING BASINS
REHABILITATION PROJECT.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file with the
office of City Clerk and estimated cost for the Water Treatment Plant North Softening
Basins Rehabilitation Project, in the amount of $200,476.70, are hereby approved.
Passed, adopted and approved this 7th day of April, 20 4.
Attest:
Roy DS = uol, Mayor
NOTICE OF PUBLIC HEARING OF THE CITY COUNCIL OF DUBUQUE, IOWA, ON
THE MATTER OF THE SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST FOR THE WATER TREATMANT PLANT NORTH SOFTENING BASINS
REHABILITATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed specifications, form of contract and estimated cost for
the Water Treatment Plant North Softening Basins Rehabilitation Project, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 5th day of May,
2014, in the Historic Federal Building Council Chambers (Second Floor) 350 West 6th
Street, Dubuque, Iowa. The scope of the Project is as follows:
The Water Treatment Plant North Softening Basins Rehabilitation Project consists of the
rehabilitation and construction management associated with the reconstruction of the
north softening basins located at the Eagle Point Water Plant
Copies of supporting documents for the public hearing are on file in the City Clerk's
Office and may be viewed during normal working hours.
Written comments regarding the above public hearing may be submitted to the City
Clerk's Office on or before said time of public hearing. Any visual or hearing-impaired
persons needing special assistance or persons with special accessibility needs should
contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48
hours prior to the meeting.
Published by order of the City Council given on the 8th day of April, 2014.
Kevin Firnstahl, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WATER TREATMANT PLANT NORTH SOFTENING BASINS REHABILITATION
PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on May 22, 2014, in
the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Place Sealed Proposals will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on May 22, 2014, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City
Council (Council) at its meeting on June 2, 2014. The City of Dubuque, Iowa, reserves
the right to reject any and all bids.
Time and Place for Pre -Bid Meeting. A Non -Mandatory Pre -Bid Meeting will be
scheduled on Tuesday, May 13, 2014 at 10:00 a.m. local time at the City of Dubuque
Water Treatment Facilities, 50 West 13th Street, Dubuque, Iowa. Representatives of
contractors or suppliers planning on quoting work to a prime bidder are encouraged to
attend and present any questions they may have.
Time for Commencement and Completion of Work. Work on the North Softening
Basins Rehabilitation Project shall be commenced after award of the notice to start
physical construction. It is anticipated the physical construction will not be able to start
until September 8, 2014. Substantial completion of work on the North Softening Basins
shall include completion of the sandblasting, coating and disinfection of both basins.
The North Softening Basins Rehabilitation work shall be substantially completed by
November 30, 2014.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on a state -chartered or federally chartered bank, or a certified
share draft drawn on a state -chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained from
Veenstra & Kimm, Inc., 3000 Westown Parkway, West Des Moines, Iowa 50266, phone
(515) 225-8000, upon request.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
Payment of the cost of said project will be made from any one or a combination of the
following sources at the sole discretion of the City Council: (1) cash to be derived from
the proceeds of the issuance and sale of Water Revenue Bonds, which will be payable
solely and only out of the future net revenues of the Municipal Water Utility, and/or from
such other cash funds on hand of said Utility as may be lawfully used for said purpose;
(2) cash derived from the proceeds of the issuance and sale of General Obligation
Bonds of said City; (3) cash from such general funds of said City as may be legally used
for such purpose; and (4) cash from public facilities set-aside fund.