HMA Resurfacing Project_White Street (11th to 21st)THE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
SUBJECT: White Street HMA Resurfacing with Milling Project, from 11th to 21st Street
Iowa DOT Project No. NHSN-52-2(132)--2R-31
Iowa DOT Agreement No. 2014-16-271
CIP 3602483, 7201081, 7101335, 3001615, 3602442, 7401405
DATE: March 27, 2014
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $1,306,632.53 for the White Street
HMA Resurfacing with Milling Project, from 11th to 21st Street.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
14•4
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUJi
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Dubuque
kard
All -America City
11111,
2007 • 2012 • 2013
SUBJECT: White Street HMA Resurfacing with Milling Project, from 11th to 21st Street
Iowa DOT Project No. NHSN-52-2 (132)--2R-31
Iowa DOT Agreement No. 2014-16-271
CIP 3602483, 7201081, 7101335, 3001615, 3602442, 7401405
DATE: March 26, 2014
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the White Street HMA
Resurfacing With Milling Project, from 11th to 21st Street.
BACKGROUND
The White Street HMA Resurfacing Project, from 11th to 21st Street is Phase 2 of a 4 -
Phase project that is a joint partnership between the City and the Iowa Department of
Transportation (Iowa DOT). The joint venture includes Phase 1 - Central Avenue HMA
Resurfacing Project, from 21st to 32nd Street (completed in 2011), Phase 2 - White
Street HMA Resurfacing Project, from 11th to 21st Street (scheduled for construction
2014), Phase 3 - Central Avenue HMA Resurfacing Project, from 9111 to 21st Street and
Phase 4 — 11th Street HMA Resurfacing Project, from White to Elm Street.
DISCUSSION
The White Street Resurfacing Project, from 11th to 21st Street will provide for the
following improvements:
• Pavement milling on U.S. 52 (White Street) between 11th and 21st Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub -base repair and patching as needed.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer intake reconstruction.
• Installation of ADA pedestrian access curb ramps (37 total).
• Water main improvements.
• Traffic signal improvements at 14th, 17th and 20th.
Through the cooperative agreement, the Iowa DOT will be responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet
in each direction from roadway centerline) and 50% of the costs associated with the
pedestrian access curb ramps at all the intersection quadrants on U.S. 52 (White
Street). The City will be responsible for the costs associated with pavement
rehabilitation of the parking lanes and the costs for curb and sidewalk replacement,
underground utility work, 50% of the costs associated with the pedestrian access curb
ramps at all the intersection quadrants on U.S. 52 (White Street) and landscape
restoration. All other associated costs, such as engineering design, contract
administration, construction engineering and inspection will be funded solely with City
funding.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
1st Public Informational Meeting
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans &Specifications
2nd Public Informational Meeting
Public Hearing on Plans & Specifications
Pre -Bid Construction Conference
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract (Subject to IDOT Approval)
Project Completion Date
March 17, 2014
March 14, 2014
March 21, 2014
March 21, 2014
April 3, 2014
April 7, 2014
March 27, 2014
April 10, 2014
April 21, 2014
October 31, 2014
PUBLIC OUTREACH
The City conducted an informational meeting on Friday, March 14th, at City Hall for
those businesses along the project corridor, however none of the businesses elected to
attend. The City also hosted a second general public informational meeting on Thursday
April 3rd, at Prescott School for the residents and businesses. City staff will provide an
overview of the White Street Resurfacing Project to those impacted along the corridor,
reviewed the proposed traffic control plan as well as vehicular / pedestrian access,
reviewed the project schedule, and responded to feedback and questions.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the White Street HMA Resurfacing with Milling Project, from 11th
to 21st Street through the adoption of the enclosed resolution.
BUDGET IMPACT
The estimate of probable cost for the White Street HMA Resurfacing with Milling
Project, from 11th to 21st Street is as follows:
Estimate
Construction Contract $1,038,776.27
Pre -purchased Traffic Signal Equipment 60,101.00
Contingency 103,877.63
Administration, Design, Construction Engineering & Inspection 103,877.63
Total Project Cost $1,306.632.53
The project funding summary is as follows:
CIP No. Fund Description
3602483 Iowa DOT Funding
3602483 Hwy 52 - White Street Pavement Rehabilitation
7201081 Catch Basin Replacement
7101335 Sanitary Manhole Replacement
3001615 Pre -purchased Traffic Signal Equipment - Mastarms
3602442 Pre -purchased Traffic Signal Equipment - Cabinets
3001615 Traffic Signal Intersection Reconstruction
7401405 Water Main Replacement
Total Project Funding
Fund Amount
$ 451,692.82
475,976.89
38,787.42
11,387.20
14,384.00
45,717.00
199,464.61
69,222.59
$ 1,306,632.53
The City currently has $548,900 budgeted in FY14 to cover the City's portion of the
pavement rehabilitation costs and all other associated costs, such as engineering
design, contract administration, construction engineering and inspection.
** The funding sources identified to cover the associated costs for the traffic signal
improvements at 14th 17th and 20th Streets are listed below. To simplify the allocation
and tracking of project costs, the CIP amounts listed below will be transferred to the
Traffic Signal Intersection Reconstruction CIP (3001615) as part of the FY14 Budget
Amendment Process.
CIP No. Fund Description
3001615 Traffic Signal Intersection Reconstruction
3001266 Traffic Signal Interconnect Conduit Replacement
3001017 Traffic Optic Conduit - Paving Projects
3001133 Traffic Signal Mastarm Retrofit
2501916 LED Re -Lamp Schedule
3001549 Street Light Replacement / New City Owned
3001011 Signalization Program
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$ 60,648.00
10,000.00
9,227.00
81,101.00
10,000.00
10,000.00
18 488.61
$ 199,464.61
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the White Street HMA Resurfacing with Milling Project, from 11th to
21st Street through the adoption of the enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Dave Ness, Traffic Engineer
Greg Doeden, Civil Engineer
Duane Richter, Civil Engineer
RESOLUTION NO. 109-14
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE WHITE STREET HMA RESURFACING WITH MILLING
PROJECT, FROM 11TH TO 21ST STREET (IOWA DOT PROJECT NO. NHSN-52-
2(132)--2R-31)
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
White Street HMA Resurfacing with Milling Project, from 11th to 21st Street (Iowa DOT
Project No. NHSN-52-2(132)--2R-31), in the estimated amount $1,306,632.53, are
hereby approved.
Passed, adopted and approved this 7th day of April, 2014.
Attest:
Kevi . Firnstahl, C C, City Clerk
oy D. Buol, Mayor
CITY OF DUBUQUE,
OA
OFFICIIALWNOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE W#IITE
STREET HMA RESUR-
FACING WITNI MILL-
ING PROJECT, FROM
11TH TO 21ST
STREET, IOWA DOT
PROJECT NO. NHSN-
052-2(132)--2R-31
NOTICE IS HEREBY
GIVEN:, Tile City Coun-
cil of the City of Dubu-
que, Iowa will hold a
public hearing on the
proposed plans, speci-
fications, form of con-
tract and estimated
cost for the White
Street HMA Resurfac-
ing with Milling Proj-
ect, from llth to 21st
Street, Iowa DOT Proj-
ect No. ` NHSN-052-
2(132)--2R-31, in ac-
cordance with the pro-
visions of Chapter 26,
Code of Iowa, at 6:30
p.m., on the 7th day of
April, 2014, in the His-
toric Federal Building
Council Chambers
(second floor), 350
West 6th Street, Dubu-
que, Iowa. Said pro-
posed plans, specifica-
tions, form of contract
and estimated cost are
now on file in the office
of the City Clerk. At
said hearing any inter-
ested person may an -
pear and file objections
thereto.
The scope of the Proj-
ect is as follows:
•'Pavement milling on
U.S. 52 (White Street)
between llth and 21st
Street.
•Transverse and lon-
gitudinal
joint repair as
• Pavement sub -base
repair and patching as
needed.
• Hot mix asphalt
(HMA) resurfacing of
both thru lanes and
parking areas.
• Spot curb, driveway,
and sidewalk replace-
ment.
• Storm sewer intake
reconstruction.
Installation of ADA
pedestrian access curb
ramps (37 total).
• Water main im-
provements.
Trafficsignal im
provements at 14th,
17th and 20th.
Any visual or hearing-
impaired persons
needing special assis-
tance or persons with
special accessibility
needs should contact
the City Clerk's office
at (563) 589-4120 or
TDD at (563) 690-6678
at least 48 :flours prior
to the meeting.
Published by
the City Council given
on the 17th day of
March, 2014.
Kevin S. Firnstahl,
CMC, City Clerk
1t 3/21
NOTICE TO BIDDERS
CiTY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
WHITE STREET HMA
RESURFACING WITH
MILLING PROJECT
FROM 11TH TO 21ST
STREET
IOWA DOT PROJECT
140. NHSN-52-2(132)--
2R=31
Time and Place for
Filing Sealed Propos-
ale. Sealed bids for the
work comprising each
improvement as stated
below must be filed be-
fore 2:00p.m. on April
10, 2014, in the Office
of the City Clerk, City
Hall - First Floor, 50
West 13th Street, Du-
buque, Iowa.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids tabu-
lated at 2:00 p.m. on
April 10, 2014, at City
Hall - Conference Room
B 50 West 13th Street,
Dubuque, lowa, for
consideration by the
City Council (Council)
at me, eting April
21, 2014. The Cityon of
Dubuqueits `Iowa, re-
serves the to re-
ject any and aghtll bids.
order of
Time Com-
mencmentfor and
Completion of Work.
Work on each improve-
ment 'shall be( com-
menced within 10 days
afterceed the
has Notice been to Pro-
issued
and shall be fully com-
pleted by October 31,,
2014.
B d Security. Each
bidder shall accompa-
ny itscurity bidas with asecurity'bidthat se -
the successful bidder
will enter into a con-
tract for the work bid
upon and will furnish
tr
aftaerct thaecoawardrporate of sconure-
ty bond, acceptable to
the governmental enti-
ty, for the faithful per-
formance of the con-
tract, in an amount
equal to one hundred
percent of the amount
of the contract. The bid
security shall be in the
amount in' tof ten percent
(1Q%) iof the amount of
the contract he foacidrmshalofl
b
case hier's check or cer-
tified check drawn on a
state -chartered: or fed -
a
erally chartered bank,
or a certified share
draft drawn on a state -
chartered or federally
chartered credit union,
or the governmental
entity may provide for
a bidder's bond with
corporate surety satis-
factory to the govern-
mental entity. The bid
bond shall contain no
conditions excepted as
provided in this sec-
tion.
Contract Docu
mentis. Paper copies
of the construction
documents may be ob-
tained at the Engineer-
ing Department, City
Hall - Second Floor, 50
West 13th Street, Du-
buque, Iowa 52001 be-
ginning March 21, 2014.
No plan deposit is re-
quired.
Preference for lowa
Products and Labor._
By virtue of statutory
authority,, preference
will be given to prod-
ucts' and provisions
grown and coal pro-
duced within the State
of Iowa, and to Iowa
domestic labor, to the
extent
lawfully re-
quired under Iowa stat-
utes.
Sales Tax. The bidder
should not include
sales tax in its bidA
sales tax exemption
certificate will be avail-
able ` for all material
purchased for incorpo-
ration in the project.
General Nature of
Public improvement.
White Street HMA
Resurfacing ? Project,
from llth to 21st'
Street:
• Pavement milling on
U.S. 52 (White Street)
between 11th and 21st
Street.
• Transverse and lon-
gitudinal joint repair as
needed.
• Pavement sub -base
repair and patching as
needed.
• Hot mix asphalt
(HMA) resurfacing of
both thru lanes and
parking areas.
Spot curb, driveway,
amndent. sidewalk replace-
• Storm sewer intake
reconstruction.
• Installation of ADA
pedestrian access curb
ramps (37 total).
• Water main im-
provements.
• Traffic signal im-
p7th and 20th. at 14th,
Pre -Bid Construe
tion Conference.
Each prospective bid-
der is encouraged to
attend the Pre -Bid Con-
struction Conference
to be held at 10 AM on
March 27, 2014, at the
Conference Room; A,
City Hall, 50 West 13th'
Street, Dubuque, lowa.'I
Attendance by all pro-
spective bidders is not
mandatory but highly
recommended.
Published in the Tele-
graph Herald, March
21, 2014.
It 3/21
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: March 21, 2014, and for which the charge is $79.22.
Subscribed to before me, Notary Public in and for Dubuque County, Iowa,
this a7,9-0 day of � � , 20 / .
Notary Public in and for Dubuque County, Iowa.
MY K. ESTERMEYEfl
n1missioh Number 154885
)rnm. Exo, FES. 1, "017